{meta} Decision - Request for Approval - Contract Award - Insurance Policy and Cover Renewals - Cliff Peacock

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution, do hereby approve the award of the contract as outlined in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Catastrophe cover for the Council’s main classes of insurance, including liability, property & Motor Fleet

Name of Successful Contractor

AIG, HSB and QBE

Supplier Registration Number

(to be supplied by Corporate Procurement)

AIG 10737370

HSB 02396114

QBE 02641728

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£1,437,334.51(Includes 12% IPT) for 2022/23

Contract Duration

36 months

Contract Start Date

01/02/2022

Contract End Date

31/01/2025

Optional Extension Period 1

 24 months

Optional Extension Period 2

24 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Cliff Peacock

Lead Service Group

Finance & Corporate Business

How the contract was procured?

(to be supplied by procurement)

Mini competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Insurance Framework 978

30 July 2019 - 29 July 2024

OJEU Ref 2019/S 106-259145

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 yes, for all bidders

EC: Committed to sign Charter

 yes, for all bidders

EC: Accredited Living Wage Employer

 yes, for all bidders


 

The Reason is approval of a new five-year long-term agreement in respect of the City Council’s Liability, Property & Motor fleet insurance arrangements following a full tender exercise.

 

Options considered and rejected were

N/A

 

Assessment of Risk -Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.

 

The source of funding is the Revenue Budget

 

Legal Advice obtained

Yes

 

Financial Advice obtained

Yes

 

Procurement Advice obtained

Yes

 

HR Advice obtained

N/A

 

Climate Change Implications obtained

N/A

 

The following documents have been used to assist the decision process.

 

·       Report taken to procurement board on 4/8/21 entitled: Approval to go out to competition to purchase insurance catastrophe cover.

·       Forward look for the above report published Oct 21- item 93

·       Relevant documents and submissions from all departments & claims data to inform potential bidders

·       Brokers report 8/12/21

·       Procurement Social value evaluation summary and audit matrix 6/12/21.

Contact Officer: Cliff Peacock – Corporate Risk Manager

Telephone number: TEL NO: 0161 607 6980

 

This matter is also subject to consideration by the Lead Member for Finance and Support Services.  The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

Signed: PAUL DENNETT             Dated: 13th January 2022

          City Mayor

 

*         This decision was published on 13th January 2022

*         This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 13/01/2022

Date of decision: 12/01/2022

Decided at meeting: 12/01/2022 - Procurement Board

Effective from: 21/01/2022

Accompanying Documents: