{meta} Decision - Request for Approval - Contract Extension - Enhanced Postural Stability - Peter Locke

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract for Enhanced Postural Stability Service as detailed in the table below:

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

    ENHANCED POSTURAL STABILITY SERVICE

           

 

Name of Contractor

Salford Community Leisure

Type of organisation

(to be supplied by Corporate Procurement)

Industrial & Provident Society

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension (£)

£181,600 per annum (Integrated Fund)

Existing Contract Term

01/04/2020 to 31/03/2022

Extension Period

01/04/2022 to 31/03/2023

Contact Officer (Name & number)

Peter Locke, 07976267926

Lead Service Group

Public Health

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

EC: Committed to sign the Charter

EC: Accredited Living Wage Employer

 


 

The reasons are

 

·       The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through  qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Enhanced Postural Stability Service

 

·       Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary care, VSCE sector and SCC to provide integrated pathways.

 

Options considered and rejected were

 

·       Decommissioning the service

·       Sourcing an alternative provider

 

Assessment of risk

 

Salford has the third highest rate for falls admissions in the UK. If the Enhanced Postural Stability Service ends on the 31 March 2022, then it is likely that the number of Falls admissions and Fracture Neck of Femurs will increase. Post discharge from these admissions would result in some people being unable to live at home independently. As detailed already in this paper, Postural Stability is known to be highly effective in preventing falls in older adults at risk of falling. As per evidence from PHE, physical activity in older people generally, but specifically strength and balance activities almost halved during the first months of the pandemic compared to the previous year and it is predicted that this will lead to more older people falling – This service is more crucial than ever to reduce the risk of/prevent falls in older people. This will not only reduce the devastating impact on individuals and families of falls, but help ensure that less pressure is put on health and social care services and reduce costs to a system which is already stretched more than ever.

 

The source of funding is

Public Health Revenue

Legal advice obtained

Submitted by: The Shared Legal Service:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s apply to every contract, including temporary ones, for the procurement of supplies, services and the execution of works undertaken by or on behalf of the Council, subject to certain exceptions listed in the Orders.

 

It is an established principle that an existing public contract is capable of being extended where the original agreement makes provision for the extension, and CSO’s allow for contract extensions to be made where the original contract makes provision for such an extension of the original term.

 

When the original contract was awarded it was made clear that the term would be subject to a 12 month extension if deemed appropriate, hence any risk that any extension granted could be subject to realistic challenge by an aggrieved provider, on the basis that it ought to have been put out again to tender and advertised in accordance with public contract regulations and CSO’s, is low, and the option to extend within the agreement is now being properly exercised.

Financial advice obtained

Submitted by: Michelle Cowley, Finance Manager, x2520

The budget for this scheme is within the Integrated Fund.

 

The ‘plus one’ has already been agreed in principle by Adult Commissioning Committee and the CCG are happy that the governance and commissioning responsibility sits with the council.

 

Following sign off by Procurement Board the report will be taken to Adult Commissioning Committee for information.

 

Procurement advice obtained

Submitted by: The Corporate Procurement Team:

Christine Flisk ext 6245

The enhance postural stability service business case was approved by the adults commissioning committee in January 2020 and approved by a record of decision Lead Member for Adult Services, Health & Wellbeing.  The initial contract period was from 1st March 2020 to 28 February 2022 with a further 12 month extension.  The request to approve the extension is in line with the council’s CSO.

 

HR advice obtained

n/a

 

Climate change implications obtained

n/a

 

Documents used

The following documents have been used to assist the decision process.

·       Enh Postural Stability Com Com Jan 2020

·       R.O.D Enhanced Postural Stability Extension 10 January 2020:-  https://sccdemocracy.salford.gov.uk/ieDecisionDetails.aspx?Id=596

·       Service_Specification_Enhanced_Postural_Stability_Final  Dec 2017

·       EPS Annual Report 2019 – 20

·       EPS Summary Report Apr 20 - Nov 21

·       AL Social Impact Report - Executive Summary

 

Contact details

Contact Officer:  Peter Locke      

Telephone number: 07976 267 926

 

·       The Lead Member has been consulted and is supportive of the proposed contract.

·       The relevant Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: BILL HINDS                    Dated: 13th January 2022

          Lead Member

 

*         This decision was published on 13th January 2022

*         This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 13/01/2022

Date of decision: 12/01/2022

Decided at meeting: 12/01/2022 - Procurement Board

Effective from: 21/01/2022

Accompanying Documents: