{meta} Decision - Request for Approval - Contract Extension - Active Lifestyles - Peter Locke

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

 

 

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract forActive Lifestyles For Adults And Physical Activity In Schools Service as detailed in the table below:

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

            ACTIVE LIFESTYLES FOR ADULTS AND

     PHYSICAL ACTIVITY IN SCHOOLS SERVICE

Name of Contractor

Salford Community Leisure

Type of organisation

(to be supplied by Corporate Procurement)

Industrial & Provident Society

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension (£)

£190,000

(£150000 Active Lifestyles/£40000 Physical Activity in Schools)

Existing Contract Term

01/04/2021 to 31/03/2022

Extension Period

01/04/2022 to 31/03/2023

Contact Officer (Name & number)

Peter Locke, 07976267926

Lead Service Group

Public Health

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 yes

EC: Committed to sign the Charter

EC: Accredited Living Wage Employer

 yes

The reasons are

 

·       The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through  qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Active Lifestyles and Physical Activity in Schools Services

 

·       Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary care, VSCE sector and SCC to provide integrated pathways This is also the same for the Physical Activity in Schools Service .

 

Options considered and rejected were

 

·       Decommissioning the service

·       Sourcing an alternative provider

 

Assessment of risk

There is a high risk of destabilising the Active Lifestyle Team if the Schedule is not maintained. If the funding is not approved and transferred before 31/03/2022 the Active Lifestyle Service may have to cease in its delivery as of 01/04/2022 as staffing and other costs will not be met. As indicated above, this service contributes to and aligns with many local strategies and programmes to prevent ill health through promoting positive wellbeing through physical activity and the management of long-term conditions. There is no other offer providing  specialist support to get active and prevent further ill health and manage existing health conditions. Inequalities have widened due to the pandemic and as stated earlier in this paper, physical activity levels and the ‘activity gap’ are no different to other public health indicators in this respect. Those living in the most deprived areas are even more likely to be living with one or more LTC and be less active than prior to the pandemic. Services such as this are crucial for reducing these inequalities

Likewise, the Physical activity in Schools Service is crucial for supporting our city’s most vulnerable children to improve their social, mental and emotional wellbeing and develop tools to enable them to then develop in to resilient young adults as part of the Salford THRIVE model. This is in addition to the impact taking regular physical activity has on the city’s childhood obesity levels. This is especially pertinent as recently released national NCMP data shows that at both reception and Y6, obesity has increased by 5 percentage points. Also, children who enjoy physical activity and reap the benefits in early life are statistically much more likely to continue to be physically active in to adulthood which reduces the chance of premature morbidity and mortality from numerous diseases such as cancers and CVD. Both parts of this contract are integral to the wider Salford Physical Activity Framework and Locality Plan and support a multitude of other work that supports the population of Salford to live longer, healthier lives and reduce health inequalities.

 

The source of funding is

Public Health Revenue

 

Legal advice obtained

Submitted by: The Shared Legal Service:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s apply to every contract, including temporary ones, for the procurement of supplies, services and the execution of works undertaken by or on behalf of the Council, subject to certain exceptions listed in the Orders.

 

It is an established principle that an existing public contract is capable of being extended where the original agreement makes provision for the extension, and CSO’s allow for contract extensions to be made where the original contract makes provision for such an extension of the original term.

 

When the original contract was awarded it was made clear that the term would be subject to a 12 month extension if deemed appropriate, hence any risk that any extension granted could be subject to realistic challenge by an aggrieved provider, on the basis that it ought to have been put out again to tender and advertised in accordance with public contract regulations and CSO’s, is low, and the option to extend within the agreement is now being properly exercised.

Financial advice obtained

Submitted by: Michelle Cowley, Finance Manager, x2520

The budget for these schemes is within the Public Health revenue grant

 

Procurement advice obtained

Submitted by: The Corporate Procurement Team:

The extension for the Active Lifestyles service was included in the initial contract period, the request for a further 12 months for period 1st April 2022 to 31st March 2023, is in line with the council’s CSOs.  It should be noted that this contract now falls under the Service Level Agreement that Salford Council has in place with Salford Community Leisure. Salford City Council are currently undertaking a review of all SCL commissioned services under the SLA and will engage with Public Health re future procurement options moving forward.

 

HR advice obtained

n/a

Climate change implications obtained

n/a

Documents used

The following documents have been used to assist the decision process.

·       Active Lifestyles  & Physical Activity in Schools 2021 - 22 Extension (Exception to Contract) Paper

·       ROD 17.02.21 - AL (Adults) & PA in Schools

·       Specification - AL for LTC (Dec 16)

·       Specification - Phys Activity in Schools (Dec 16)

·       Active Lifestyles (LTC Only) Report Q3 2019 -20

·       Active Lifestyles Report Q1 2021 -22

·       Active Lifestyles Service Pandemic Response

·       SSSP 2020 REPORT

·       SSP Report - November 2021

·       Naomi’s Challenge Welcome/Challenge 1

·       https://www.salford.gov.uk/your-council/social-value-in-salford/

·       AL Social Impact Report - Executive Summary

Contact details

Contact Officer:  Peter Locke      

Telephone number: 07976 267 926

 

·       The Lead Member has been consulted and is supportive of the proposed contract.

·       The relevant Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

Signed: BILL HINDS                    Dated: 13th January 2022

          Lead Member

 

*         This decision was published on 13th January 2022

*         This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 13/01/2022

Date of decision: 12/01/2022

Decided at meeting: 12/01/2022 - Procurement Board

Effective from: 21/01/2022

Accompanying Documents: