{meta} Decision - Request to award - Public Sector Decarbonisation Scheme - Additional Battery Schemes (Hayley Nixon)

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

·      the award of the Contract for Installation of Energy Storage Systems as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Design and build of up to 7 battery storage systems

Name of Successful Contractor

PolySolar Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£924,234 full project

Contract Duration

9 Weeks

Contract Start Date

16/05/2022

Contract End Date

29/07/2022

Optional Extension Period 1

2 months

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Majid Maqbool, Energy Manager

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Go Neutral Smart Energy Framework

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

GMCA

GMCA 374

DN562301

Mini competition under Lot 1: Roof Mounted Solar PV & Battery Storage

Funding Source

Grant

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage Employer


 

The Reasons are,

 

The installations are majority funded by grant and the addition of battery storage will allow for the opportunity to maximise the use of on-site generation at peak periods therefore reducing costs to the Council of energy over the lifetime of the batteries.

 

Options considered and rejected were not to undertake the works and the loss of grant funding to undertake the works which was rejected in order to maximise the impact of the energy savings to the Council through the Public Sector Decarbonisation Scheme.

 

Assessment of Risk is high as timescales to deliver the scheme and maximise the grant funding element along with the Supply chain and lead in time for the delivery of the battery units.

 

The source of funding is: 93% grant funding and 7% USB Capital Budget - Property

 

Legal Advice obtained: Yes

 

Financial Advice obtained: Yes

 

Procurement Advice obtained: Yes

 

HR Advice obtained: N/A

 

Climate Change Implications obtained: Yes

 

The following documents have been used to assist the decision process:

-       Procurement Board Request to Go out to Tender 02.03.22

 

Contact Officer:                    Hayley Nixon

Telephone number:             WFH

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is Regeneration.

 

Signed:          Bill Hinds                Dated:         11 May 2022           .

                    Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 12 May 2022

*           This decision will come in force at 4.00 p.m. on 19 May 2022, unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 12/05/2022

Date of decision: 11/05/2022

Decided at meeting: 11/05/2022 - Procurement Board

Effective from: 20/05/2022

Current call-in Count: 0

Accompanying Documents: