Decision details
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
Decision:
Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:
· the award of the Contract for Installation of Energy Storage Systems as detailed in the table below:
|
Detail required |
Answers |
|
Title/Description of Contracted Service/Supply/Project |
Design and build of up to 7 battery storage systems |
|
Name of Successful Contractor |
PolySolar Ltd |
|
Supplier Registration Number (to be supplied by Corporate Procurement) |
|
|
Type of organisation (to be supplied by Corporate Procurement) |
Private Limited Company |
|
Status of Organisation (to be supplied by Corporate Procurement) |
SME |
|
Contract Value (£) |
£924,234 full project |
|
Contract Duration |
9 Weeks |
|
Contract Start Date |
16/05/2022 |
|
Contract End Date |
29/07/2022 |
|
Optional Extension Period 1 |
2 months |
|
Optional Extension Period 2 |
N/A |
|
Who will approve each Extension Period? |
Strategic Director (extension < £150k) |
|
Contact Officer (Name & number) |
Majid Maqbool, Energy Manager |
|
Lead Service Group |
Place |
|
How the contract was procured? (to be supplied by procurement) |
Go Neutral Smart Energy Framework |
|
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date |
GMCA GMCA 374 DN562301 Mini competition under Lot 1: Roof Mounted Solar PV & Battery Storage |
|
Funding Source |
Grant |
|
Ethical Contractor (EC): Mayor’s Employment Charter |
|
|
EC: Committed to sign Charter |
|
|
EC: Accredited Living Wage Employer |
The installations are majority funded by grant and the addition of battery storage will allow for the opportunity to maximise the use of on-site generation at peak periods therefore reducing costs to the Council of energy over the lifetime of the batteries.
Options considered and rejected were not to undertake the works and the loss of grant funding to undertake the works which was rejected in order to maximise the impact of the energy savings to the Council through the Public Sector Decarbonisation Scheme.
Assessment of Risk is high as timescales to deliver the scheme and maximise the grant funding element along with the Supply chain and lead in time for the delivery of the battery units.
The source of funding is: 93% grant funding and 7% USB Capital Budget - Property
Financial Advice obtained: Yes
Procurement Advice obtained: Yes
HR Advice obtained: N/A
Climate Change Implications obtained: Yes
The following documents have been used to assist the decision process:
- Procurement Board Request to Go out to Tender 02.03.22
The Lead Member has been consulted and is supportive of the proposed contract.
The appropriate Scrutiny Committee to call-in the decision is Regeneration.
FOR DEMOCRATIC SERVICES USE ONLY
* This decision was published on 12 May 2022
* This decision will come in force at 4.00 p.m. on 19 May 2022, unless it is called-in in accordance with the Decision Making Process Rules.
Publication date: 12/05/2022
Date of decision: 11/05/2022
Decided at meeting: 11/05/2022 - Procurement Board
Effective from: 20/05/2022
Current call-in Count: 0
Accompanying Documents:
PDF 461 KB