Decision details

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      the award of the following contract for a project approved under the corporate capital programme as detailed below:

The Reasons are: The works have been identified as essential maintenance from the schools asset management plan. This phase 2 of the planned works and are to the ST Andrew’s Avenue and Talbot Street elevations. The works required are the renewal of the lead valleys, gutters, flashings and soakers to the exterior of the building. Internally repairs to damaged plaster and redecoration.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders.

Assessment of Risk: High

Repairs are required to prevent water ingress into the building. Repairs and re-bedding the terracotta copings and ridge tiles will maintain the integrity of the building and maintain the structural stability of these areas.  If these works are not undertaken there is a high risk of debris coming loose, particularly during bad weather, and causing harm to the public and the building.

The source of funding is:

·      Capital programme 2022/23

·      Expenditure code: E22012

Legal Advice obtained. Supplied by: The Shared Legal Service – Contact Officer and telephone number: Tony Hatton – Principal Solicitor tel. 0161 219 6323

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways, e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with published procedures resulting in the proposed award of the contract to Schofield & Sons Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and PCR.

FINANCIAL IMPLICATIONS: Submitted by: Alex Archer, Finance Manager 778 0498

The works will be funded by the 2022/23 capital programme in the sum of £185,000.  (Tender costs £158,551 plus surveys, professional fees and associated additional costs of £26,449).

PROCUREMENT IMPLICATIONS: Supplied by: The Corporate Procurement Team

Contact officer and telephone number: Deborah Derbyshire (Category Manager – Corporate Procurement Team) tel 0161 686 6244

The project has been competitively tendered by means of a mini competition under the Council’s own Minor Building Works Framework Lot 2 which complies with the Councils Contractual Standing Orders and the Procurement Contract Regulations.

The winning tenderer has submitted the most economically advantageous offer in line with the rules of the framework.

HR Advice obtained: N/a

Climate Change Implications:

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2028.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes

The following documents have been used to assist the decision process.

Report to Procurement Board dated 11^th May 2022

Contact Officer:                    Les Woolhouse Head of Buildings and Facilities

Telephone Number:            07713 786 093

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board

*           This decision was published on 12 May 2022

*           This decision will come in force at 4:00pm on 19 May 2022, unless it is called-in in accordance with the Decision Making Process Rules.