{meta} Decision - Approval to Award the Contract for Responsive Repairs Framework Suppliers

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the:

  • award of the Contract for the Framework Agreement for Responsive Repairs as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Responsive Repairs Framework Suppliers

Name of Successful Contractor

Rank 1

Schofield & Sons Ltd

Rank 2

G. Jones Builders Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

02459259

04928174

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

SME

Contract Value (£)

£350,000 per annum estimated average

Contract Duration

 24 months

Contract Start Date

06/08/2022

Contract End Date

05/08/2024

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Les Woolhouse 07713 786 093

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/a

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

EC: Accredited Living Wage Employer

 


 

The Reasons are:

To request the approval of the framework for Responsive Repairs.

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: High

Some of the services provided through this contract are statutory and therefore puts the council at risk if not undertaken correctly.

 

The source of funding is:

There is funding available under the Revenue budget.

Legal Advice obtained. Supplied by: Tony Hatton, Principal Solicitor.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The purpose of a framework agreement is to select through a procurement/evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required.

The report sets out the details for appointing bidders to the Council’s Responsive Repairs Framework Agreement, which is due for renewal this year.

The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance with PCR and CSO’s.

Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed appointment to the framework of G Jones Builders Limited and Schofield and Sons Limited.

FINANCIAL IMPLICATIONS: Submitted by:  Gemma Singleton, Senior Accountant Tel: 0161 793 2578

There are no direct financial implications for the Council from awarding places of the framework.  However, it will provide a clear guidance to officers procuring these type of works and ensure that best value is achieved.

 

PROCUREMENT IMPLICATIONS: Supplied by: Emma Heyes, Category Manager, The Corporate Procurement Team

The framework for responsive repairs was advertised on the Chest as an open tender, and the evaluation process was carried out in compliance with the published award criteria.  The recommendation to award to Schofield & Sons and G Jones is made based on them submitting the most economically advantageous bids using a combination of quality, cost and social value criteria.

The published award criteria stated that the first two ranked suppliers would be awarded a place on the framework, with the highest ranked bidder being directly awarded any work valued below £10k in the first instance, and the second ranked bidder being awarded any other work the first ranked supplier couldn’t supply.

Works exceeding £10k in value are excluded from this framework and will be subjected to quotation or tender.

The procurement process has been carried out in compliance with Contractual Standing Orders and Public Procurement Regulations.

 

HR Advice obtained; N/a

 

Climate Change Implications:

 

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2028.

 

The works will be programmed to minimise the traffic impact in the area.  Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

 

Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.

 

The following documents have been used to assist the decision process.

 

Report to Procurement Board dated 27th July 2022


Contact Officer: Les Woolhouse Head of Buildings and Facilities

Telephone Number: 07713 786 093

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board

 

Signed:          Cllr Hinds                  Dated:   27 July 2022

                   Lead Member

 

 

*           This decision was published on 27 July 2022

*           This decision will come in force at 4:00pm on 3 August 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 27/07/2022

Date of decision: 27/07/2022

Decided at meeting: 27/07/2022 - Procurement Board

Effective from: 04/08/2022

Accompanying Documents: