{meta} Decision - Street Lighting Cyclical Inspection and Maintenance programme

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

·      The award of the Contract for Street Lighting Cyclic Maintenance services as detailed the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Street Lighting Cyclical Inspection and Maintenance

Name of Successful Contractor

Altitude Service Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

3350786

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£80,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

11/07/2022

Contract End Date

10/07/2024

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Paul Jackson - 07812 781 562

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender on the Chest

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


The Reasons are,

 

For the provision of essential street lighting annual inspection and maintenance service on Salford’s Highways Network, supporting the Council’s statutory obligations to maintain the safety and integrity of the highway.

 

Funding for the programme of work will come from the revenue budget. The annual value of works to be delivered through this contract is estimated at £80,000 per annum and there is an approved Highways revenue budget in place, to directly support the award of a contract to this value.

 

Options considered were to appoint on a yearly basis only which was rejected, the Technical Highways Services team are looking to ensure a longer lasting compliant solution is in place for continued service requirements.

 

Assessment of Risk is medium risk the service have been managing the previous contract arrangement for these services to allow for some time to procure this contract. However, any significant delay would impact on the team’s ability to deliver business as usual activity and respond to any emergency works requirements.

 

The Innovation Project implications of this award have been fully considered.

 

The source of funding is the Highways Revenue Budget.

 

Legal Advice obtained: Yes

 

Financial Advice obtained: Yes

 

Procurement Advice obtained: Yes

 

HR Advice obtained: N/A

 

Climate Change Implications obtained: N/A

 

The following documents have been used to assist the decision process.

-       Procurement Board Request to Go out to Tender 16.02.22

 

Contact Officer: Paul Jackson

Telephone number: 07812 781 562

 

Please delete from the bullets below any which are not relevant

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

Signed:           Cllr Bill Hinds         Dated:       14 September 2022.

                        Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 14 September 2022

*           This decision will come in force at 4.00 p.m. on 22 September 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 14/09/2022

Date of decision: 14/09/2022

Decided at meeting: 14/09/2022 - Procurement Board

Effective from: 23/09/2022

Accompanying Documents: