{meta} Decision - Approval to Award the Contract for Clifton PRU

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

  • the award of the following Stage 2 contract in accordance with the following:

i)     Approves an Advanced Work Order @ £250,000 for the Modular Building Element by 30th November 2022 (to secure a Factory slot) to Robertsons CE Limited as Constructor Partner and afurther Advanced Work Order @ £243,000 for substructure work by 26th January 2023 to allow the earliest possible completion date. This award would enable a start on site 27th February 2023, with an anticipated completion date of 24th November 2023.

ii)    Approves that delegated officers acting on behalf of Salford City Council progress with an award to Robertsons CE Limited as Constructor Partner on or before 2nd March 2023 to design and deliver the new Clifton PRU facility following receipt of RIBA Stage 4 Detailed Design and cost on 31st January 2023. A Total Construction Cost of £3,692,698 including the advanced works orders above, although (excluding the previously approved Pre-Construction Agreement cost of £89,395).

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Clifton PRU

Name of Successful Contractor

Robertson CE Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

SC249935

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£493,000 Advanced Works Orders                         £3,692,698 Robertsons CE Target Construction Value Inclusive of AWO 

£3,936,118 Full Stage 2 Project Cost inclusive of SCC Fees, Surveys etc.

Contract Duration

 9 months

Contract Start Date

27/02/2023

Contract End Date

24/11/2023

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Les Woolhouse

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

North West Construction Hub Medium Value Construction Framework, Lot No 3 Design & Construct

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage Employer


 

The Reasons are to enable the works to progress as programmed to start on site and be completed by November 2023.

 

Options considered and rejected were: None.  All procedures are in accordance with normal Standing Orders

 

Assessment of Risk: The programme has been developed to achieve the delivery of the contracts to meet the earliest completion dates.

 

The source of funding is Children’s School Capital and unsupported borrowing.

 

Legal Advice: Supplied by Tony Hatton 0161 219 6323

 

Local authorities are responsible for arranging suitable full-time education for permanently excluded pupils, and for other pupils who – because of illness or other reasons – would not receive suitable education without such provision (S19(1) Education Act 1996 (as amended). This applies to all children of compulsory school age resident in the local authority area, whether or not they are on the roll of a school, and whatever type of school they attend.

 

Any school that is established and maintained by a local authority to enable it to discharge the above duty is known as a pupil referral unit. There is no requirement on local authorities to have or to establish a pupil referral unit, and they may discharge their duties by other means.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

The proposed award of the contract follows a tender exercise by mini competition in accordance with the North West Construction Hub Framework (LOT 3 Design and Construct).

 

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two tenders were received from framework suppliers for this project, which have been evaluated on the best value tender basis in line with procurement procedures resulting in the proposed award of the contract to Robertson CE Limited. The procurement procedures therefore appear robust and compliant with the requirements of the City Council’s contractual standing orders and public procurement legislation.

As the value of the contract exceeds £1 million, approval for the award should be made be by the City Mayor acting on the recommendation of the Procurement Board.

 

Financial Advice: Supplied by: Natalie Birchall x2316

The cost of the contract for Clifton PRU relocation from Broadwalk to a maximum value of £3,692,698 and (the previously approved Pre-Construction Agreement cost of £89,395). Will be funded from a mixture of approved capital borrowing £1.772m and grant £2.020m, within the Children’s Capital programme.

 

Procurement Advice: Supplied by Deborah Derbyshire x6244

The contract was procured by utilising the Northwest Construction Hub Medium Value Framework, Lot 3 Design & Construct.  All companies on Lot 3 were invited to submit bids by means of mini competition, therefore this is compliant with Procurement Contract Regulations and the Councils own Contractual Standing Orders.

 

HR Advice obtained – N/a

 

Climate Change Implications

 

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2028.

 

The works will be programmed to minimise the traffic impact in the area.  Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

 

Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.

 

Contact Officer: Les Woolhouse

Telephone number:

 

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel

 

Signed:       Paul Dennett              Dated:         24 November 2022.

                        City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 25 November 2022  

*           This decision will come in force at 4.00 p.m. on 2 December 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 25/11/2022

Date of decision: 23/11/2022

Decided at meeting: 23/11/2022 - Procurement Board

Effective from: 03/12/2022

Accompanying Documents: