Decision details

Executive Decision Exemption from Call-in

Request to a Scrutiny Chair that an Executive Decision be exempt from Call-In for Scrutiny

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

• Approval to Award the Contract forRefurbishment of Tennis Courts

The Reasons are: As per the terms and condition of the external grant award the Council are required to accept the terms and conditions of the grant funding agreement made between the Department for Culture, Media & Sport and LTA Tennis Foundation (“LTA TF”) as those to be used by LTA TF for the making of individual grants from the DCMS monies.   Likewise, the terms and conditions of the call off contract (based on the JCT minor works building contract with contractor’s design) under the framework agreement have been accepted by the appointed contractors through the public procurement tender process. The works to the tennis facilities are to be administered on a site by site basis.

Options considered and rejected: N/A

Assessment of Risk: Low.

The source of funding is: Combination of an external grant award from the LTA and match funding from the Capital Programme.

Legal Advice obtained: The procurement process referred to in the body of the report has been undertaken in line with and the Council’s own Contractual Standing Orders and the Public Contracts Regulations as the LTA invited tenders in accordance with their national framework which is compliant with the Public Contracts Regulations with the recommendation that Blakedown Sport & Play Ltd deliver the Parks Investment Programme which is a condition of the LTA grant award and their national framework agreement. It is a requirement of the terms and condition of the external grant award from the LTA that the Council are required to accept the terms and conditions of the grant  funding agreement made between the Department for Culture, Media & Sport (DCMS) and the  LTA (effectively a back-to-back agreement which flows down the agreed terms to the Council), which must be adhered to in the event that there are clawback provisions for failure to comply, and grant agreement terms will often refer to/ incorporate milestones, grant purposes, completion dates, compliance with PCR etc.

Financial Advice obtained: This programme will be funded by a grant of £429,491.64 from the LTA Tennis Foundation. Payment of the grant will be made in stages, within 10 days of notice by us, on completion of works. The signed grant funding agreement and grant offer letter has been received confirming these details.  Match funding of £206,651.82 will be provided via S106 agreements 234, 270, 280, 402 & 417.

Procurement Advice obtained: Daniel Cunliffe, Procurement Officer – This contract has been awarded directly to Blakedown Sport & Play (BS&P) due to the terms and conditions of the grant funding. The LTA Tennis Foundation has tendered for BS&P under the public sector regulations; therefore, I am happy that this is compliant with the Salford City Council Standing Orders.

HR Advice obtained: N/A

Climate Change Implications obtained: Climate change implications are considered through the planning application process, and where relevant appropriate mitigation is  identified through planning conditions and/ or planning obligations.

The following documents have been used to assist the decision process:

·      Report of The Strategic Director for Place to Procurement Board on 8^th March 2023.

·      Report of The Strategic Director for Place to Lead Member for Planning and Sustainable Development Briefing on 18th March 2022.

·      Record of Decision - Lead Member for Environment, Neighbourhoods and Community Safety - Investment from Lawn Tennis Association 27.06.22

·      Record of Decision - Lead Member for Planning & Sustainable Development -Expenditure of s106 contribution Buile Hill Park 18.03.22

·      Record of Decision - Lead Member for Planning & Sustainable Development Expenditure of s106 contribution Parr Fold Park 19.04.22

·      Record of Decision - Lead Member for Planning & Sustainable Development Expenditure of s106 contribution Lightoaks and Victoria Parks 19.07.22

Contact Officer:

Ian Worsley (Place)             Tel no: 07977 508767

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel.

FOR DEMOCRATIC SERVICES USE ONLY

*   This decision was published on 15 March 2023.

*   This decision is not subject to call-in and comes into force with immediate effect.