{meta} Decision - Approval to Award the Contract for the provision of End User Devices

Decision details

Approval to Award the Contract for the provision of End User Devices

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

Executive Decision Exemption from Call-in

 

Request to a Scrutiny Chair that an Executive Decision be exempt from Call-In for Scrutiny

 

Decision maker

 

Procurement Board

Nature of the decision

 

Approve to award for Provision of End User devices

Non-confidential reports

Can be made available to the public

Yes – Approval to Award the Contract for the provision of End User Devices

Confidential reports

Containing confidential or exempt information

None

Reason for confidentiality

 

N/A

Intended date of decision

 

15th March 2023

Officer contact details

For any further information

Name:

Tel:

Email:

Peter Cowling/ Matt Wall

0161 793 3993

peter.cowling@salford.gov.uk / matt.wall@salford.gov.uk

Is exemption from call-in for scrutiny needed?

Yes – Requirement to deliver equipment needed asap as SCC has no working laptop stock to provide to New Starters or replace damaged equipment, Call in window may lead to officers not being able to carry out duties

Scrutiny Chair

Who has agreed the decision should be exempt from call-in

Name:

Cllr J Mullen (Chair of the Overview and Scrutiny Board)

Signed:

 

J.A. Mullen

 

 

Date:

10/03/2023

 

Request prepared by:

Peter Cowling

 

 

 

Salford City Council – Record of Decision

 

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

  • Approval to Award the Contract forThe provision of End User Devices

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Provision of End user Devices

Name of Successful Contractor

Insight

Supplier Registration Number

(to be supplied by Corporate Procurement)

02579852

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£          226,000 Full project

Contract Duration

Contract Start Date

Click here to enter a date.

Contract End Date

Click here to enter a date.

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

 

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

RM6068 Provision of End user Laptops

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage Employer

 

The Reasons are: Historically Salford City Council had a desktop (PC) estate and in the financial year 2018/19, the authority undertook a project to remove all fixed digital end-user equipment and move towards an agile approach complementing the [MY]Work methodology and agility of workforce to work anytime and anywhere. This included the purchase of circa 2000+ laptops comprised of two different models. These devices procured at that time had a 3-year warranty and life cycle. As part of the end-user replacement programme Digital, Data and Technology secured capital funding to continue the modernisation of end-user devices. This procurement is the first phase of the rolling replacement programme of the first 300 devices.

 

Options considered and rejected were: None

 

Assessment of Risk: High – The reasoning behind the high assessment of risk is due to organisation demand through turnover of equipment/ end of warranty devices and updated security features, failure to procure will lead to significant delays in onboarding new staff, replacement of ageing equipment and impact to services due to breakages. Additionally, the new equipment complies with the latest security standards the authority is applying across services and will help to strengthen against cyber incidents.

 

The source of funding is: Capital Programme

 

Legal Advice obtained: Yes

 

Financial Advice obtained: Yes

 

Procurement Advice obtained: Yes

 

HR Advice obtained: Not applicable, aligns with Mywork methodologies

 

Climate Change Implications obtained: Yes

 

The following documents have been used to assist the decision process:

·      Procurement board report 7th December 2021 (Approval to go out to competition for End user Hardware replacement).

 

Contact Officer: Peter Cowling/ Matthew Wall

Telephone number: 0161 779 4996

 

This matter is also subject to consider by the Lead Member for Finance and Support Services The Lead Member has been consulted and is supportive of the proposed contract. The appropriate Scrutiny Committee to call-in the decision is the Procurement Board

 

Signed:       Cllr Youd          Dated:       15 March 2023 

                Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*   This decision was published on 15 March 2023.

*   This decision is not subject to call-in and comes into force with immediate effect.

 

Publication date: 15/03/2023

Date of decision: 15/03/2023

Decided at meeting: 15/03/2023 - Procurement Board

Accompanying Documents: