{meta} Decision - Approval for an Exception to Contractual Standing Orders to award a contract for Architectural Services at sites Ordsall A1 & A2

Decision details

Approval for an Exception to Contractual Standing Orders to award a contract for Architectural Services at sites Ordsall A1 & A2

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

Salford City Council – Record of Decision

 

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

·      an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for (insert title of project/scheme/service or purchase of goods) as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Architectural Services – RIBA Work Stage 3

Name of Successful Contractor

Buttress

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£180,000 full project

Contract Duration

 12 months

Contract Start Date

29/05/2023

Contract End Date

29/05/2024

Optional Extension Period 1

TBA

Optional Extension Period 2

TBA

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Joe Costello

Lead Service Group

Place

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Tick if it applies

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 

The reasons are;

Butress Architects were procured via Bloom, mini comp, for works to RIBA Stage 2 and design appointments are now required for RIBA Stage 3.  Due to extensive site specific knowledge and an accelerated delivery programme to aid funding opportunities an exception to Contractual Standing Orders is required.  The fee has been assessed as competitive in the current market.

 

Options considered and rejected were:

Undertake a full tender process via Bloom

 

Assessment of risk: Low

 

The source of funding is: General unsupported borrowing, within the Pipeline Development capital programme for future delivery of housing schemes.

 

Legal advice obtained: 12th May 2023

 

Financial advice obtained: 12th May 2023

 

Procurement advice obtained: 12th May 2023

 

HR advice obtained: N/A

 

Climate change implications obtained: N/A

 

Documents used: The following documents have been used to assist the decision process.

 

Contact details:

Contact Officer:        Joe Costello

Telephone number:

 

Please delete from the bullets below any which are not relevant:

·      This matter is also subject to consider by the Lead Member for

·      The Lead Member has been consulted and is supportive of the proposed contract.

·      This matter is not subject to consideration by another Lead Member.

·      This document records a key decision but the matter was not included in the Council’s Forward Plan and it has been dealt with under the emergency procedure.

·      This decision is urgent and is not subject to call-in, in accordance with the Decision Making Procedure Rules.

·      The appropriate Scrutiny Committee to call-in the decision is the

 

 

Signed:      Cllr Youd           Dated:     24 May 2023.

               Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 25 May 2023

*           This decision will come in force at 4.00 p.m. on 1 June 2023 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 25/05/2023

Date of decision: 24/05/2023

Decided at meeting: 24/05/2023 - Procurement Board

Accompanying Documents: