{meta} Decision - Request for Approval - Exception to Contractual Standing Orders - Contract award - Fire Alarms and Emergency Lighting - inspection and Maintenance

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes


Salford City Council - Record of Decision


I Councillor Bill Hinds, as chair of the Procurement Board, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:-


An Exception to Contractual Standing Orders to award a contract for Fire Alarms and Emergency Lighting – Inspection and Maintenance




Detail required

Title/Description of Contracted Service/Supply/Project

Fire Alarms and Emergency Lighting – Inspection and Maintenance

Name of Successful Contractor

Churches Fire Security Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)


Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)


Contract Value


Full Project

Contract Duration

6 months

Contract Start Date


Contract End Date


Optional Extension Period 1


Optional Extension Period 2




The Reasons are:  


The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests


There are value for money reasons justifying a CSO Exception


The council is required to ensure that both fire and emergency lighting systems are checked and certificated to the relevant British Standard. This requires a 6-monthly check of 50% of the fire alarm equipment and an annual check of 100% of the emergency lighting equipment. There are approximately 90 properties on the corporate list and over 50 schools covered.





Options considered and rejected were:

Not to award a contract for this work.


Assessment of Risk: High


The source of funding is: For Corporate Properties funding is available in the repairs and maintenance budget. For the schools, the expenditure will be included in their annual budget plans to be funded from their delegated budgets.


Legal Advice obtainedTony Hatton, Principal Solicitor, tel. 219 6323


Financial Advice obtained  Gemma Singleton x2578 & Debbie Fulton x0486


Procurement Comments Supplied by: Jennifer Hilton – Category Manager – x.6241


Contact Officer:  Lee Clare Senior Electrical Design Engineer

TEL. NO. (0161) 779 6020                                       

This decision is not subject to consideration by another Lead Member


The appropriate Scrutiny Panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.




Signed:     BILL HINDS               Dated:      28 November 2018                           

                     Lead Member




*         This decision was published on 28 November 2028     


*         This decision will come in force at 4.00 p.m. on 5 December 2018                                            unless it is called-in in accordance with the Decision Making Process Rules.


Publication date: 28/11/2018

Date of decision: 28/11/2018

Decided at meeting: 28/11/2018 - Procurement Board

Effective from: 06/12/2018

Accompanying Documents: