{meta} Decision - Request for Approval - Exception to Contractual Standing Orders - Contract award - Fire Alarms and Emergency Lighting - inspection and Maintenance

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds, as chair of the Procurement Board, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:-

 

An Exception to Contractual Standing Orders to award a contract for Fire Alarms and Emergency Lighting – Inspection and Maintenance

 

 

 

Detail required

Title/Description of Contracted Service/Supply/Project

Fire Alarms and Emergency Lighting – Inspection and Maintenance

Name of Successful Contractor

Churches Fire Security Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

02703471

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£22,000

Full Project

Contract Duration

6 months

Contract Start Date

12/10/2018

Contract End Date

31/03/2019

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

 

 

The Reasons are:  

 

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

 

There are value for money reasons justifying a CSO Exception

 

The council is required to ensure that both fire and emergency lighting systems are checked and certificated to the relevant British Standard. This requires a 6-monthly check of 50% of the fire alarm equipment and an annual check of 100% of the emergency lighting equipment. There are approximately 90 properties on the corporate list and over 50 schools covered.

 

 

 

 

Options considered and rejected were:

Not to award a contract for this work.

.

Assessment of Risk: High

 

The source of funding is: For Corporate Properties funding is available in the repairs and maintenance budget. For the schools, the expenditure will be included in their annual budget plans to be funded from their delegated budgets.

 

Legal Advice obtainedTony Hatton, Principal Solicitor, tel. 219 6323

 

Financial Advice obtained  Gemma Singleton x2578 & Debbie Fulton x0486

 

Procurement Comments Supplied by: Jennifer Hilton – Category Manager – x.6241

 

Contact Officer:  Lee Clare Senior Electrical Design Engineer

TEL. NO. (0161) 779 6020                                       

This decision is not subject to consideration by another Lead Member

 

The appropriate Scrutiny Panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

Signed:     BILL HINDS               Dated:      28 November 2018                           

                     Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 28 November 2028     

                                     

*         This decision will come in force at 4.00 p.m. on 5 December 2018                                            unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 28/11/2018

Date of decision: 28/11/2018

Decided at meeting: 28/11/2018 - Procurement Board

Effective from: 06/12/2018

Accompanying Documents: