{meta} Decision - Request for Approval - Exception to Contractual Standing Orders - Communities of Identity

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I, Cllr Hinds, Lead Member for Finance and Support Services and Chair of Procurement Board, in exercise of the powers conferred on me by the Council Constitution do hereby:-

 

(1)  Approve an exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows :-

 

·       Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

·       There is value for money reasons justifying an exception.

 

(2) Approve the award of the Contract for Community of Identity Support for Yemeni and Arabic speaking communities and Community of Identity Support for Women as detailed in the tables below:

 

 

Detail required

 

Title/Description of Contracted Service/Supply/Project

Community of Identity Support for Yemeni and Arabic speaking communities

Name of Successful Contractor

Yemeni Community Association

Supplier Registration Number

-

Type of organisation

Registered Charity

Status of Organisation

n/a

Contract Value

£16,524

Full Project

Contract Duration

 12 months

Contract Start Date

01/04/2019

Contract End Date

31/03/2020

Optional Extension Period 1

12 months

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Lead Member for Workforce and Industrial Relations

Contact Officer (Name & number)

Jacquie Russell 0161 793 3577

Lead Service Group

Public Health, Strategy and Policy

 

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

ü

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

ü

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Grant

 

 

Detail required

 

Title/Description of Contracted Service/Supply/Project

Community of Identity Support for Women

Name of Successful Contractor

Salford Women’s Centre

Supplier Registration Number

-

Type of organisation

limited company registered on the Mutuals Public Register.

Status of Organisation

n/a

Contract Value

£55,178

Full Project

Contract Duration

12 months

Contract Start Date

01/04/2019

Contract End Date

31/03/2020

Optional Extension Period 1

12 months

Optional Extension Period 2

n/a

Who will approve each Extension Period?

 

Contact Officer (Name & number)

Jacquie Russell 0161 793 3577

Lead Service Group

Public Health, Strategy and Policy

 

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

ü

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

ü

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Grant

 

 

 

The Reasons are:   In order to support the council meet its duty to have due regard to fostering good relations within the city (Equality Act 2010) and also enhance community cohesion.

 

Options considered and rejected were:Not to award.

 

Assessment of Risk:  risk is associated with fostering good relations in accordance with the Public Sector Equality Duty (Equality Act 2010).

 

The source of funding is:   The 2019/20 budget for the Community of Identity (CoI) fund.

 

Legal Advice obtained

 

Submitted by: Tony Hatton, Principal Solicitor, Tel. 0161 219 6323

(see report)

 

Financial Advice obtained

 

Submitted by: Kieran McElwee, Finance Officer Tel: 0161 793 2604

(see report)

 

Procurement Comments

Submitted by: Christine Flisk, Procurement Manager, Tel No. 0161 686 6245

(see report)

 

 

Contact Officer:  Jacquie Russell - 0161 793 3577               

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel.

 

 

Signed:      BILL HINDS                          Dated:    09 January 2019                                                    Lead Member

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 09 January 2019.

This decision will come in force at 4.00 p.m. on 16 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Publication date: 09/01/2019

Date of decision: 09/01/2019

Decided at meeting: 09/01/2019 - Procurement Board

Effective from: 17/01/2019

Current call-in Count: 0

Accompanying Documents: