{meta} Decision - Request for Approval - Exception to Contractual Standing Orders - Contract for Archaeological Planning Services for the 10 GM Authorities

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes


Salford City Council - Record of Decision


I, Councillor Bill Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve:


Detail required

Title/Description of Contracted Service/Supply/Project

Archaeological Planning Services for the Greater Manchester Local Planning Authorities

Name of Successful Contractor

The University of Salford

Incorporated by Royal Charter – Charity Exempt from Registration

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Choose an item.

Status of Organisation

(to be supplied by Corporate Procurement)

Choose an item.

Contract Value


Choose an item.

Contract Duration

12 months

Contract Start Date


Contract End Date


Optional Extension Period 1


Optional Extension Period 2


Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Chris Findley – 016 793 3654

Lead Service Group


Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests


Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception


School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Choose an item.



The contract will be funded by all 10 AGMA authorities.  SCC is responsible for 1/10th of the contract value



The Reasons are:  


The purpose of this report is to seek approval to award a 12 month contract for the Archaeological Planning Services for the AGMA Authorities for a period from 1st April 2019 to 31st March 2020.  There is provision within the AGMA budget.


Options considered and rejected were the non continuation of the contract, which would leave the ten GM authorities with no archaeological advice to support their development management and other planning functions.

Assessment of Risk. The risk is considered to be low.

The source of funding is AGMA budgets (assured).

Legal Advice obtained. Tony Hatton.

Financial Advice obtained - Martin Anglesey.

Procurement Advice obtained – Deborah Derbyshire.

The following documents have been used to assist the decision process:

Previous reports to Procurement Board

GMAAS monitoring report

Contact Officer:  Chris Findley                          Tel No 0161 793 3654


*         This decision is not subject to consideration by another Lead Member         


*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.




Signed:      BILL HINDS                          Dated:    09 January 2019                                                    Lead Member





This decision was published on 09 January 2019.

This decision will come in force at 4.00 p.m. on 16 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.




Publication date: 09/01/2019

Date of decision: 09/01/2019

Decided at meeting: 09/01/2019 - Procurement Board

Effective from: 17/01/2019

Accompanying Documents: