{meta} Decision - Request for Approval - Appointment of Contractors under the Minor Works Framework Agreements.

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:

 

(1)   The outcome of an extensive tendering and evaluation process to determine the awarding of the places under a Minor Building Works Framework Agreements to the Contractors as detailed below:

 

 

Detail required

Title/Description of Contracted Service/Supply/Project

Appointment of Contractors under the Minor Building Works Framework Agreements

Name of Successful Contractor

See lists within the report

Supplier Registration Number

(to be supplied by Corporate Procurement)

                                 Various

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

              Status of Organisation   

(to be supplied by Corporate Procurement)

SME

Contract Award Price

N/a

N/a

Contract Value

Lot 1 £0 - £150,000

Lot 2 £150,000 - £500,000

Full Project

Contract Duration

24  months

Contract Start Date

01/02/2019

Contract End Date

31/01/2021

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Gregory Durkin 0161 778 4942

Lead Service Group

Place Directorate

 

How the contract was procured?

(to be supplied by Corporate Procurement)

Tender (Open)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Minor Building Works Framework Agreements

Funding Source

Capital & Revenue Programmes

 

 

 

 

 

Following the evaluation process the companies in order of score ranking proposed for selection are:    

 

Lot 1 – Value Band £0 - £150,000

Company Name

Post Code

Registered Number

Schofield & Sons Limited

M30 9PS

2459259

City Build Manchester Limited

M28 0SG

3414425

Truline Construction & Interior Services Ltd

WN5 0LD

2131606

Wrightbuild Ltd

M46 0AG

01401191

G Jones Ltd

M28 5FJ

4928174

New Charter Building Company Limited

SK16 4XP

3807120

Harry Fairclough Construction

WA1 2DN

1305987

Lot 2 – Value Band £150,000 - £500,000

Company Name

Post Code

Registered Number

Warden Construction Limited

PR4 2HU

533082

City Build Manchester Limited

M28 0SG

3414425

Whitfield & Brown (Developments) Ltd

WA8 0RP

01060958

Truline Construction & Interior Services Ltd

WN5 0LD

2131606

Schofield & Sons Limited

M30 9PS

2459259

Seddon Construction Ltd

BL4 0NN

03578140

Wrightbuild Ltd

M46 0AG

01401191

Harry Fairclough Construction

WA1 2DN

1305987

 

 

The Reasons are:      to enable the Council to procure building works on a competitive basis under a Minor Building Works Framework Agreement.

 

Options considered and rejected were:None.  All procedures are in accordance with normal Standing Orders.

 

Assessment of Risk:  Low. 

 

The programme has been developed to achieve the operation of the new frameworks at the earliest possible date.

 

The source of funding is: The funding sources available to undertake any works would be from within Council Capital and Revenue Budgets.

 

Legal Implications: Supplied by:  Tony Hatton, Principal Solicitor, Tel. 0161 219 6323.

 

The report sets out the details for appointing bidders to the Council’s Minor Works Framework Agreements which are due for renewal. There are two category values (£0 - £150,000 and £150,000 - £500,000) for which contractors require to be appointed.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance with PCR and CSO’s.

 

A total of twenty-nine tenders were received from framework suppliers across the two value lots which have been evaluated in accordance with the procurement procedures and selection criteria set out in the tender documents resulting in the proposed appointment to the frameworks of the contractors listed in the report under Lots 1 and 2.

 

The award procedures therefore appear robust and compliant with the requirements of public procurement legislation and the Council’s CSO’s.

Legal Services will assist with preparing any contractual documentation upon receipt of instructions to ensure the Council’s position and interests are protected.

 

 

 

Financial Implications: Chris Mee (Strategic Finance Manager) Tel: 0161 778 0434

 

There are no direct financial implications for the Council from the awarding of places on the framework. However it will provide clear guidance to officers procuring these types of works and ensure that best value is achieved.

 

The costs of any works carried out under the frameworks will be funded from within available resources included within the Councils approved capital and revenue programmes.

 

 

 

 

 

Procurement Implications:  Supplied by: Deborah Derbyshire (Category Manager – Corporate Procurement Team) Tel: 0161 686 6244

 

            The opportunity was advertised in the European Journal and the Northwest Portal as an open competition inviting interested companies to submit a bid for one or both lots. 

 

           The proposal will allow us to provide clear guidance to Council Officers regarding any procurement of capital and revenue funded building projects via the two encompassing Minor Building Works Framework Agreements either by direct award for work below £30k for Lot 1 only and mini competitions for both lots around work valued above £30k up to £500k.  This will ensure that all such procurement activities are compliant, therefore this complies with Contractual Standing Orders.

 

Contact Officers: Deborah Derbyshire/Gregory Durkin  Tel No: 0161 686 6244/0161 779 4942

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committees to call-in the decision are the Growth and Prosperity and the Overview and Scrutiny Board

 

 

 

 

 

Signed:      BILL HINDS                      Dated:    09 January 2019                                                                   Lead Member

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 09 January 2019.

This decision will come in force at 4.00 p.m. on 16 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Publication date: 09/01/2019

Date of decision: 09/01/2019

Decided at meeting: 09/01/2019 - Procurement Board

Effective from: 17/01/2019

Accompanying Documents: