{meta} Decision - Request for Approval - Exception to Contractual Standing Orders - Contract Award - ICT Licences

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·        Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

·       Where the council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates.

 

(2)       The award of the Contract for AutoCAD licences as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

AutoCAD Licences

Name of Successful Contractor

Cadline

Supplier Registration Number

(to be supplied by Corporate Procurement)

02486719

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£64,415

Full Project

Contract Duration

12 months

Contract Start Date

18/11/2019

Contract End Date

17/11/2020

Optional Extension Period 1

12 months

Optional Extension Period 2

0

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

The Reasons are AutoCAD licences are only provided by specialist licenced suppliers. Cadline is a company which is licenced to supply and support the Autodesk specialist range.

Options considered and rejected were using our current ICT supplier but they do not supply the required licences.

Assessment of Risk is that the risk of not having the software available to UV over the transition period relate to the ability to be able to continue to provide the service and have the right software in place to allow for a smooth transition.

The source of funding is Approved Highways Capital (£9.036m) and Revenue (£2.831m) Budgets 2019/20.

Legal Advice obtained.

Financial Advice obtained.

Procurement Advice obtained.

 

Contact Officer:  Hayley Nixon                                     Tel No 686 7413

*         This decision is not subject to consideration by another Lead Member

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Board Scrutiny Panel.

 

 

Signed:       BILL HINDS                         Dated:    30 October 2019 

                     Lead Member

 

*         This decision was published on 30 October 2019.

 

*         This decision will come in force at 4.00 p.m. on 6 November 2019

          unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 30/10/2019

Date of decision: 30/10/2019

Decided at meeting: 30/10/2019 - Procurement Board

Effective from: 07/11/2019

Accompanying Documents: