{meta} Decision - Request for Approval to Enter into a Call-Off Contract for Specialist Professional Services (Revised report)

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

The Council entering into a Call-Off Contract for Specialist Professional Services as follows;

 

Detail required

Title/Description of Contracted Service/Supply/Project

Specialist Professional Services Call-Off Contract

Name of Successful Contractor

Bloom Procurement Services Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

08045123

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£700,000

Per Annum (estimated average)

Contract Duration

48 Months

Contract Start Date

01/12/2019

Contract End Date

30/11/2023

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

Emma Heyes x6243

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Direct)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

North Eastern Shires Procurement Organisation

NEPRO3

Funding Source

Combination of Above (please detail below)

 

Revenue, Capital and Grants are all used to fund consultancy projects


 

This contract enables the Council actively to target the SME market in professional and other services which are not currently part of the Council’s core business. It supports the Council’s commitment to develop the SME market as part of its commitment to Community Wealth Building. The Council has need for periodic services which it does not have the capacity to provide in house and this is an effective mechanism to grow this capacity from suppliers who are supportive of the Councils commitment to Social Value. The Council will look to work with Bloom to target SMEs by active supplier recruitment which will enable the Council actively to target the 3rd sector as suppliers by providing a simple route to market.  In addition, the Council will be able to review both the requirement for a third party framework and it’s own staffing structures, once it has a clear picture of the demand.

The Council’s contractual standing orders states that wherever possible a framework should be used unless there is an auditable reason not to do so.  Entering in to a Call-Off contract with Bloom Procurement Services gives the Council access to the Vendor Neutral Solution for Professional Services (NEPRO3), which was awarded by the North Eastern Shires Procurement Organisation. It is not mandatory to use this contract so the flexibility to seek other options is maintained where required.

Options considered and rejected were a) not to enter into a call-off contract and b) to make use of the contract mandatory.

Assessment of Risk: Low

The source of funding is various dependant on individual projects commissioned under the Call-Off Contract and will be specified in the Work Order as either Capital, Revenue or Grant funding.

Legal Advice obtained from Lauren Armstrong, The Shared Legal Service.

Financial Advice obtained from Alex Archer, The Finance team.

Procurement Advice obtained Emma Heyes, The Procurement team.

The following documents have been used to assist the decision process – N/A

Contact Officer:  Emma Heyes                       Tel No: 686-6243

 

*           This Lead Member for Finance and Support Services was briefed on this item ahead of the Procurement Board meeting.

 

*           The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

 

Signed:      PAUL DENNETT              Dated:       20 November 2019                  

                        City Mayor

 

 

*           This decision was published on 20 November 2019

*           This decision will come in force at 4.00 p.m. on 27 November 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 20/11/2019

Date of decision: 13/11/2019

Decided at meeting: 13/11/2019 - Procurement Board

Effective from: 28/11/2019

Accompanying Documents: