{meta} Decision - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Removal of vegetation along the riverside of the Irwell from Woden Bridge through to Trinity Way Bridge

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·        *Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

 

(2)       The award of the Contract for Bilway Marine Ltd. To remove the vegetation along the Irwell rivers edge from Woden Bridge through to Trinity Way Bridge as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

Removal of vegetation along edge of the river Irwell from Woden Bridge through to Trinity Way Bridge.

Name of Successful Contractor

Bilway Marine Ltd.

Supplier Registration Number

(to be supplied by Corporate Procurement)

07400601

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£14,040

Full Project

Contract Duration

1 month

Contract Start Date

02/12/2019

Contract End Date

28/02/2020

Optional Extension Period 1

1 month

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Catherine Brereton 0161 793 3653

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

YES

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

YES

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Capital Programme

 

The Reasons are:

The vegetation is required to be removed from the river’s edge to enable access for a forthcoming environmental improvement scheme to be implemented along the same stretch of the Irwell Riverside walkway. The funding for which is being funded from S106 that has a time limit to be committed by 31.03.20. 

Options considered and rejected were:

To seek another contractor through the Landscape Framework.

This was rejected due the existing contractor Bilway Marine operating through agreements already in place with Peel Holdings Ltd.

Delays procuring work through the Landscape Framework would be caused by the framework contractors needing to seek licences to work on the river.  This extra delay could jeopardise the S106 funding as the agreement expires at the end of March 2020 and therefore a loss of funds to carry out the environmental improvements to the Riverside walkway and Salford City Council.

Assessment of Risk: Low

The source of funding is Highways Block Capital Allocation 3 for minor works in the 2019/20 programme.

Legal Advice obtained Yes.

Financial Advice obtained Yes.

Procurement Advice obtained Yes.

The following documents have been used to assist the decision process. None



Contact Officer:  Catherine Brereton                  Tel No: 0161 793 3653

 

 

*         This decision is not subject to consideration by another Lead Member

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

 

 

Signed:      BILL HINDS                          Dated:          27 November 2019                         

                     Lead Member

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 27 November 2019.

 

*         This decision will come in force at 4.00 p.m. on 4 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 27/11/2019

Date of decision: 27/11/2019

Decided at meeting: 27/11/2019 - Procurement Board

Effective from: 05/12/2019

Accompanying Documents: