{meta} Decision - Request for Approval - Contract Award - Arboricultural Services

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

Approval to award a contract for Arboricultural Services

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Arboricultural Services

Name of Successful Contractor

GM Tree Station

Supplier Registration Number

(to be supplied by Corporate Procurement)

31552R (regulated by The FCA not Companies House)

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£130,000

Per Annum (estimated average)

Contract Duration

22 months

Contract Start Date

01/06/2020

Contract End Date

31/03/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Annie Surtees x 1153

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Procedure

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

n/a

Funding Source

Combination of Above (please detail below)

 

 

 


 

The Reasons are

 

The Arboricultural Service contract has been in place since August 2004, with the existing contract being entered into in April 2016 and scheduled to expire on the 31st March 2020, extended to 31st May 2020.

 

The contract relates to the provision of tree works within the City.

In accordance with the approval in September 2019 and in order to comply with the EU regulations and Contractual Standing Orders it was agreed that the contract be re – tendered.

 

Options considered and rejected were to use an existing framework within Greater Manchester or in-house service

 

Assessment of Risk: High

 

The city council as tree owner needs to ensure that its trees do not pose a danger to the public or property and are managed appropriately, it is therefore essential that an arboricultural contract is in place to maintain the city’s tree asset.

 

The source of funding is: Revenue and capital

 

Legal Advice obtained: Yes

 

Financial Advice obtained: Yes

 

Procurement Advice obtained: Yes

 

HR Advice obtained: n/a

 

Climate Change Implications obtained: Yes

 

The following documents have been used to assist the decision process.

Report to Procurement Board, 25th March 2020

Arboricultural Service Award from tender

 

 

Contact Officer: Annie Surtees

Telephone number: 925 1153

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods

 

 

Signed:  COUNCILLOR BILL HINDS       Dated: 25 March 2020

                        Lead Member

 

 

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 26/03/2020

Date of decision: 25/03/2020

Decided at meeting: 25/03/2020 - Procurement Board

Effective from: 03/04/2020

Accompanying Documents: