{meta} Decision - Request for Approval - Contract Award - Vehicle Replacement Programme

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

1)    The purchase of Electric Car/Derived Vans as detailed in the table below: -

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Electric Car/Derived Vans

Name of Successful Contractor

Pentagon

Supplier Registration Number

(to be supplied by Corporate Procurement)

01862751

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£239,489.22

Full Project

Contract Duration

One off project

Contract Start Date

Click here to enter a date.

Contract End Date

Click here to enter a date.

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Supply of Electric Car/Vans 799 managed by GMP

 

Funding Source

Capital Programme

 


 

The Reasons are:-

The purpose of this report is to seek approval for the purchase of electric car/derived vans.

 

Options considered and rejected were N/A

 

Assessment of Risk - Low

 

The source of funding is - Capital

 

Legal Advice obtained - Yes

 

Financial Advice obtained - Yes

 

Procurement Advice obtained - Yes

 

HR Advice obtained – N/A

 

Climate Change Implications obtained - Yes

 

The following documents have been used to assist the decision process.

 

The relevant documents contain exempt or confidential information and are not available for public inspection.

Contact Officer: Terry Dixie

Telephone number: 925 1046

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity.

 

Signed:  COUNCILLOR BILL HINDS       Dated: 25 March 2020

                        Lead Member

 

 

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

2. The purchase of Grounds Maintenance Vehicles and Street Cleansing vehicles as detailed in the table below: -

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Purchase of Grounds Maintenance Vehicles, Street Cleansing Vehicles and Vehicles Management Services

Name of Successful Contractor

Ford

Supplier Registration Number

(to be supplied by Corporate Procurement)

03323849

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£976,000

Full Project

Contract Duration

One off project

Contract Start Date

Click here to enter a date.

Contract End Date

Click here to enter a date.

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Supply of specialist Vehicles 960

Funding Source

Capital Programme

 

 

 


 

The Reasons are:-

The purpose of this report is to seek approval for the purchase of Grounds Maintenance Vehicles and Street Cleansing vehicles.

 

Options considered and rejected were N/A

 

Assessment of Risk - Low

 

The source of funding is - Capital

 

Legal Advice obtained - Yes

 

Financial Advice obtained - Yes

 

Procurement Advice obtained - Yes

 

HR Advice obtained – N/A

 

Climate Change Implications obtained - Yes

 

The following documents have been used to assist the decision process.

 

The relevant documents contain exempt or confidential information and are not available for public inspection.

Contact Officer: Terry Dixie

Telephone number: 925 1046

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity.

 

 

Signed:  COUNCILLOR BILL HINDS       Dated: 25 March 2020

                        Lead Member

 

 

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

3. The purchase of purchase of 26 tonne and 18 tonne Refuse Collection Vehicles

as detailed in the table below: -

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Refuse Collection Vehicles 26 tonne and 18 tonne

Name of Successful Contractor

Dennis Eagle

Supplier Registration Number

(to be supplied by Corporate Procurement)

03794455

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

 

£981,158

Full Project

Contract Duration

One off project

Contract Start Date

Click here to enter a date.

Contract End Date

Click here to enter a date.

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Supply of specialist Vehicles 960

Funding Source

Capital Programme

 

 

 


 

The Reasons are:-

The purpose of this report is to seek approval for the purchase of 26 tonne refuse collection vehicles and 18 tonne refuse collection vehicles.

 

Options considered and rejected were N/A

 

Assessment of Risk - Low

 

The source of funding is - Capital

 

Legal Advice obtained - Yes

 

Financial Advice obtained - Yes

 

Procurement Advice obtained - Yes

 

HR Advice obtained – N/A

 

Climate Change Implications obtained - Yes

 

 

The following documents have been used to assist the decision process.

 

The relevant documents contain exempt or confidential information and are not available for public inspection.

Contact Officer: Terry Dixie

Telephone number: 925 1046

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity.

 

 

Signed:  COUNCILLOR BILL HINDS       Dated: 25 March 2020

                        Lead Member

 

 

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

4. The purchase of 3 Large Sweepers and 8 Mini Sweepers as detailed in the table below: -

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

3 x Large Sweepers

Name of Successful Contractor

Scarab

Supplier Registration Number

(to be supplied by Corporate Procurement)

04988960

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£351, 402

Full Project

Contract Duration

One off project

Contract Start Date

Click here to enter a date.

Contract End Date

Click here to enter a date.

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Supply of specialist Vehicles 960

Funding Source

Capital Programme

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

8 x Mini Sweepers

Name of Successful Contractor

Hako

Supplier Registration Number

(to be supplied by Corporate Procurement)

01414225

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£664,868.80

Full Project

Contract Duration

One off project

Contract Start Date

Contract End Date

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Terry Dixie 925 1046

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Supply of specialist Vehicles 960

 

Funding Source

Capital Programme

 

 

 

 


 

The Reasons are:-

The purpose of this report is to seek approval for the purchase of 3 Large Sweepers and 8 Mini Sweepers.

 

Options considered and rejected were N/A

 

Assessment of Risk - Low

 

The source of funding is - Capital

 

Legal Advice obtained - Yes

 

Financial Advice obtained - Yes

 

Procurement Advice obtained - Yes

 

HR Advice obtained – N/A

 

Climate Change Implications obtained - Yes

 

 

The following documents have been used to assist the decision process.

 

The relevant documents contain exempt or confidential information and are not available for public inspection.

Contact Officer: Terry Dixie

Telephone number: 925 1046

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity.

 

 

Signed:  COUNCILLOR BILL HINDS       Dated: 25 March 2020

                        Lead Member

 

 

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 26/03/2020

Date of decision: 25/03/2020

Decided at meeting: 25/03/2020 - Procurement Board

Effective from: 03/04/2020

Accompanying Documents: