{meta} Decision - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Salford Advocacy Hub

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Salford Advocacy Hub as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Advocacy Hub

Name of Successful Contractor

Mind in Salford

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£391,000.00

Per Annum (estimated average)

Contract Duration

Contract Start Date

01/04/2021

Contract End Date

31/03/2022

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Clare Mayo 0161 212 4236

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

x

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

x

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

x

 

 

The reasons are

  • The Liberty Protection Safeguards (LPS) is due to come into effect 1st October 2020. It is anticipated that the LPS will have an impact on the Salford Advocacy Hub and that they are likely to see an increase in demand for IMCA. The government is developing an LPS draft Code of Practice which will enable the system to estimate what the impact on advocacy might be. Prior to COVID-19The guidance was due to be released by June 2020, but this seems unlikely, therefore the target implementation date of 1st October 2020 will potentially be postponed. By extending the Salford Advocacy Hub contract by 12 months this will enable us to understand the LPS draft Code of Practice when it is released, review the impact the LPS will have on the advocacy service and help develop the required service model to undertake a procurement exercise
  • Mind in Salford will be taking over Carers Care Act Advocacy, which is currently provided by Gaddum from 1st October 2020. It is currently unclear what the demand for Carers Care Act Advocacy will be. Extending the contract will enable us to understand what the demand for Carers Care Act Advocacy will be and factor this into a revised tender offer.
  • The children and young people’s advocacy contract ends on 31st March 2022. Extending Mind in Salford’s contract to align the two contracts will allow time to explore if it is feasible to being the two contracts together, and procure for an All Age Salford Advocacy Hub.

 

  • If the Salford Advocacy Hub contract were to be tendered at this time the tendering process would need to start in May 2020 to ensure a new contract and potentially provider are in place from 01 April 2021. This could be difficult due to the current uncertainty about the impact of COVID-19 and how long the affects will last. The Cabinet Office have released ‘Procurement Policy Note 01/20: Responding to COVID-19’, it sets out guidance on the public procurement regulations and responding to the current COVID-19 outbreak. This covers extending or modifying a contract during its term (regulation 72(1)).

 

 

Options considered and rejected were

To go out to procurement for a new service which would commence 1st April 2021.

 

Assessment of risk

The contract being extended by 12 months is low risk as statutory duties would continue to be fulfilled. If it was decided to not extend the contract and go out to procurement, due to potential delays as a result of COVID-19 there would be a high risk of delays in award and this would create significant challenges due to the potential for disruption to the Salford Advocacy Hub as a statutory service.

 

The source of funding is

The Integrated All-Age Pooled Budget and People Adults Revenue Budget.

 

Legal advice obtained

Yes, legal support the decision to extend the contract by 12 months.

 

Financial advice obtained

Provided by Salford City Council.

 

Procurement advice obtained

Yes, procurement support the decision to extend the contract by 12 months.

 

HR advice obtained

NA

 

Climate change implications obtained

NA

 

Documents used

The following documents have been used to assist the decision process.

Salford Advocacy Hub proc-brd-exception-to-and-awarding-the-contract v1.0

Appendix 1 Salford Advocacy Specification v10

Appendix 2 MiS Environmental Policy Mar20 3y

 

 

Contact details

Contact Officer:        Clare Mayo

Telephone number: 0161 212 4236

 

  • The Lead Member for Adult Services, Health and Wellbeing has been consulted and is supportive of the proposed contract.
  • The appropriate Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel

 

 

 

Signed:          BILL HINDS                          Dated: 13 May 2020

                        Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 14 May 2020

*           This decision will come in force at 4.00 p.m. on 21 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

Publication date: 14/05/2020

Date of decision: 13/05/2020

Decided at meeting: 13/05/2020 - Procurement Board

Effective from: 22/05/2020

Accompanying Documents: