{meta} Decision - Request for Approval - Contract Award - Salford Carers Service

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for a Carers Service as outlined in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Carers Service

Name of Successful Contractor

The Gaddum Centre

Supplier Registration Number

(to be supplied by Corporate Procurement)

Charity – 507162   Company – 1348975

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£2,331,951.00

Full Project

Contract Duration

60 months

Contract Start Date

01/10/2020

Contract End Date

30/09/2025

Optional Extension Period 1

12 months

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Jessica Ta’ati 0161 212 5635

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Tender (Open)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 


 

 

The Reasons are Salford’s vision is to create a ‘carer friendly’ city where the diversity of our carers is recognised and key partners from health and social care work together to ensure that a carer’s wellbeing is maximised through appropriate and accessible support offering the right support at the right time.

We want all carers in Salford to be supported and empowered to continue on their caring journey in the way that they choose.

The Carers Service will provide high quality information, advice and support to carers to continue to care and have a life outside of caring.

The Carers Service will support statutory partners to deliver the statutory duties in respect of carers under the Care Act 2014 and Children and Families Act 2014 by ensuring that they are identified as early as possible, through engaging in development activities with organisations in Salford so that they can both identify carers they have in their workforce, or are providing a service to and develop carer friendly policies and practices.

The contract includes provider obligations associated with Social Value and added value. The provider will be expected to deliver Salford’s priorities and standards in relation to Social Value by signing up to the City Mayor’s Employment Charter and the 10% Better Campaign. To ensure the provider is meeting the requirements of the contract, the outcomes achieved, as a result of social or added value, will be monitored via regular performance monitoring.

 

Options considered and rejected were

An open tendering exercise was undertaken. Approval to procure a service to commence from 1st October 2020 was granted in July 2019

Assessment of Risk

This is considered to be of low risk.

 

The source of funding is

Integrated Fund - Adults

 

Legal Advice obtained

Tony Hatton, Principal Solicitor, tel. 219 6323

When commissioning contracts for the procurement of goods, services or the execution of works, the Council as a ‘contracting authority’ must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the Regulations require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge.

The procurement procedure undertaken in this matter appears robust, and the appointment of the provider for this service follows an open tender process which is outlined within the body of the report, and which is compliant with the requirements of CSO’s and public procurement legislation. Undertaking the open tender exercise in the recommendation will give some comfort to the Council in ensuring that value for money is being obtained and periodically tested, with open competition maintained. 

In view of the specialist nature of the services, the award of the contract will commit the Council to a five year contract with the Gaddam Centre, with the option to extend for a further twelve month period. Legal Services will advise and assist in the drafting of any contractual documentation upon receipt of instructions.

As the value of the contract award exceeds £1 million, Procurement Board will recommend the award to the City Mayor who can then take the decision.

 

Financial Advice obtained

Stephen Thynne, Strategic Finance Manager

The existing carer’s service contract ends on 31st September 2020 and approval was given to procure a new service to commence from 1st October 2020. This report recommends that Procurement Board approve the award of the contract to The Gaddum Centre, the cost of the contract over the 5 year period is £2.332m and there is an option to extend for a further year. Funding is within the adults section of the integrated fund and the contract amount is within the increased target financial envelope agreed by the Health and Care Commissioning Board for the service.

 

Procurement Advice obtained

Christopher Conway, Procurement Category Manager, tel. 0161 686 6248

Procurement are happy to approve the recommendation to award the contract to The Gaddum Centre (Provider 1) for period 1st October 2020 to 30th September 2025 with an option to extend for up to an additional 12 months until the 30th September 2026 (as requested in the Procurement Board report).

 

HR Advice obtained

N/A

 

Climate Change Implications obtained

The terms and conditions of the contract is inclusive of a specific clause relating to climate change. This requires the provider to be actively supportive of the climate change agenda in achieving a carbon neutral status by 2038.

 

The following documents have been used to assist the decision process.

Approval to Award the Contract forCarers Service Report

 

 

Contact Officer: Jessica Ta’ati                                  

Telephone number: 0161 212 5635

 

This matter is also subject to consider by the Lead Member for Adult Services, Health and Wellbeing. The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel

 

 

Signed: PAUL DENNETT   Dated: 19 May 2020

          City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 19 May 2020

*         This decision will come in force at 4.00 p.m. on 27 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 19/05/2020

Date of decision: 13/05/2020

Decided at meeting: 13/05/2020 - Procurement Board

Effective from: 28/05/2020

Accompanying Documents: