{meta} Decision - Request for Approval - Contract Extension - Project and Programme Managers - Grant Funded Infrastructure Projects

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby:

Approve

(1)  The extension of the contract for the appointment of a appropriately skilled consultant project and programme manager through the STAR Procurement Framework to provide support in connection with the City Council’s growing workload of grant funded infrastructure projects.  This will be for a 12 month period.

 

(2)  An option to extend the appointment for a further 12 month period, subject to future work load, availability of funding and reaching agreement with the Councils HR team.

 as detailed in the table below:

 

Detail required

Answers

Contract Reference

01846493

Title/Description of Contracted Service/Supply/Project

Appointment of a Project & Programme manager

Name of Contractor

AECOM

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£100,000

Per Annum (estimated average)

Existing Contract Term

12/07/2019

to

31/07/2020

Extension Period

03/08/2020

to

02/08/2021

Contact Officer (Name & number)

Perry Twigg – 07966 316309

Lead Service Group

Place

Funding Source

Grant

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

?

 

Accredited Living Wage Employer

?

 

The reasons are

 

  • Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Growth Deal and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF) to the value of circa £70 million.

 

  • Salford City Council together with the other districts across Greater Manchester are under pressure from the GMCA to ensure that adequate resources are in place to develop and deliver the MCF projects where funding has been awarded.

 

  • The Regeneration Team in the City Council has inadequate resource to fully meet this demand.

 

Options considered and rejected were

 

·       That without additional resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding.

 

Assessment of risk

 

·       This is based on the bullet point immediately above, which relate to the council not being able to deliver externally funded projects.

 

The source of funding is

 

·       The proposal to extend the appointment of a programme manager (for a 12 month period) who will be working on projects   which are funded from the Growth deal grant and the Majors challenge fund, allow all costs to be re-claimed on a staged basis from the grant funding body at the Greater Manchester Combined Authority (GMCA).

 

 

Legal advice obtained from Tony Hatton- 0161 219 6323

 

 

Financial advice obtained from Natalie Birchall – ext 2316

 

 

Procurement advice obtained from Emma Heyes – ext  6243

 

 

HR advice obtained from Steve Hulme – ext 8631

 

 

Climate change implications obtained from Mike Hemmingway – ext 3209

 

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 22 July 2020 – Extension of appointment a Project and Programme manager through the STAR procurement framework to take a client lead on grant funded infrastructure projects.

 

Contact details

Contact Officer: Perry Twigg       

Telephone number: 07966 316309

 

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

 

 

Signed:         BILL HINDS                      Dated:          22 July 2020          

                    Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 22 July 2020

*         This decision will come in force at 4.00 p.m. on 29 July 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Publication date: 22/07/2020

Date of decision: 22/07/2020

Decided at meeting: 22/07/2020 - Procurement Board

Effective from: 30/07/2020

Accompanying Documents: