{meta} Decision - Request for Approval - Contract Award - Peel Park Community Bike Park

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for construction of Peel Park Community Bike Park to Architrail Velosolutions UK Ltd.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Construction of Peel Park Community Bike Park

Name of Successful Contractor

ArchitrailVelosolutions UK Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

10605947

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£220,253.29

Full Project

Contract Duration

3 months

Contract Start Date

02/11/2020

Contract End Date

12/02/2021

Optional Extension Period 1

1 month

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Ian Worsley ext 1194

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

External Funding Source (please identify below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

 

The Reasons are:

Further to the decision of the Strategic Director Place on 21st July to seek formal, sealed tenders for the construction of Peel Park Community Bike Park tenders have been received and evaluated. The most economically advantageous tender (MEAT) was submitted by Architrail Velosolutions UK Ltd.

 

Options considered and rejected were - N/A

 

Assessment of Risk - Low

 

The source of funding is external grants :-

£109,049 Places to Ride (Sport England)

£50,000 London Marathon Trust

£27,348 Access Sport

£50,000 Little Hulton Big Local

 

Legal Advice obtained:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the PCR require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge.

The procurement procedure undertaken in this matter including publication on the Chest portal appears robust and compliant with the requirements of CSO’s and PCR. The appointment of the provider for the works follows an open tender process which is outlined within the body of the report, with bidders being evaluated on the most economically advantageous tender, resulting in the proposed award of the contract to Architrail Velosolutions UK Ltd. Having undertaken the open tender exercise route set out in the report, the Council may take some comfort that value for money is being obtained and periodically tested, with open competition maintained. 

 

Financial Advice obtained:

The aforementioned contract costs amounting to £220,253.29, will be met from a combination of the secured external funding sources listed below.

 

Sport England Grant Award to Salford City Council                £109,049

London Marathon Trust                                                       £50,000

Access Sport CIO                                                                £27,348

Little Hulton Big Local                                                          £50,000

 

Expenditure will be closely monitored to ensure this scheme is delivered within the allocated resources and there is full compliance with the conditions of the Sport England grant award agreement.

 

Procurement Advice obtained:

The procurement process is outlined in the body of the report.  This complies with the Council’s Contractual Standing Orders.

 

HR Advice obtained:

N/A

 

Climate Change Implications obtained:

The Bike Park will provide a facility that allows young people to develop the cycling skills and self-confidence required for the wider adoption of cycling as a sustainable and low carbon method of travelling.

The following documents have been used to assist the decision process.

Report of The Strategic Director for Place “Approval to Award the Contract for Construction of Peel Park Community Bike Park”.

 

Contact Officer: Ian Worsley

Telephone number: 1194

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel

 

Signed:         BILL HINDS                      Dated: 6 October 2020

                    Lead Member

 

 

*         This decision was published on 6 October 2020

*         This decision will come in force at 4.00 p.m. on 13 October unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 06/10/2020

Date of decision: 06/10/2020

Decided at meeting: 06/10/2020 - Procurement Board

Effective from: 14/10/2020

Accompanying Documents: