{meta} Decision - Request for Approval - A5063 Trafford Road Corridor - Growth Deal 3 and Mayor's Challenge Fund - Appointment of Site Supervision and Project Management Team

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The award of a Contract to AECOM Limited, at a cost of £264,265.00 to provide professional services for the site supervision of the A5063 Trafford Road Improvements Scheme main works contract and project management of the scheme through to its completion, as detailed in this report.

Delegated authority to the Strategic Director of Place to approve further payments to AECOM Limited, not exceeding £66,066.25 (25% of the tender amount) for additional work and work within the Defects Period, not included in the tender sum.

Further details are included in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Site Supervision Team for the A5063 Trafford Road Improvements Scheme

Name of Successful Contractor

AECOM Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

01846493

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£330,331.25

Full Project

Contract Duration

26 months

Contract Start Date

01/11/2020

Contract End Date

31/12/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Richard Tindall (779 4866)

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini-competition tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

AGMA STAR Framework

Funding Source

Combination of Above (please detail below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

The Reasons are

The external consultant team will provide essential professional services fulfilling the City Council’s obligation to appoint a Project Manager and Site Supervisor as required by its NEC3 contract for the main improvement works on Trafford Road, and providing a team to support the above positions and manage the scheme through to its completion.

 

Options considered and rejected were

To provide the same services from in-house resources.  This was carefully considered but rejected due to the availability of these resources and commitments to other ongoing projects.

 

Assessment of Risk

Medium.  Delay in awarding this contract may adversely affect progress on the main construction works contract.  Slippage on the main works programme could result in an overrun of the funding deadline, putting unspent grant funding at risk of being withdrawn.

 

The source of funding is

The overall scheme budget is £19,832,000, comprised of £10,500,000 Growth Deal 3 grant funding, £4,832,000 Mayor’s Challenge Fund grant funding and £4,500,000 local match funding.

 

Legal Advice obtained

 

Financial Advice obtained

 

Procurement Advice obtained

 

HR Advice obtained

 

Climate Change Implications obtained

 

The following documents have been used to assist the decision process.

Report of the Strategic Director of Place to the Procurement Board on 7th October 2020.

 

Contact Officer: Richard Tindall

Telephone number: 779 4866

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Committee

 

Signed:         BILL HINDS                      Dated: 6 October 2020

                    Lead Member

 

 

*         This decision was published on 6 October 2020

*         This decision will come in force at 4.00 p.m. on 13 October unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Publication date: 06/10/2020

Date of decision: 06/10/2020

Decided at meeting: 06/10/2020 - Procurement Board

Effective from: 14/10/2020

Accompanying Documents: