{meta} Decision - Request for Approval - Contract Award - Postal Services

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award a contract for the Supply of Outbound postal services as outlined in the table below.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Postal Services - collaborative tender with Yorkshire, Humberside and AGMA authorities

Name of Successful Contractor

Whistl Uk

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£350,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/03/2021

Contract End Date

28/02/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

CCS Framework RM6017 Lot

 

Funding Source

Revenue Budget

 

 

 


 

 

 

The Reasons are

To seek approval for the award of the above-mentioned contract. The authority’s contract for provision of outbound mail services will expire on 28//02/2021. The award of this contract will ensure that the authority can continue to provide distributed mail output across the business until 2023. Cost savings and supplier management have been improved due to the collaborative tender approach inclusive of 22 authorities. 

 

Options considered and rejected were

None

 

Assessment of Risk

If the Council chose not to award a contract following this procurement exercise, the Council will be at risk of not being able to provide outbound mail solutions across the city and to our customers and employees within statutory timescales. This could ultimately impact on the ability of certain functions to deliver their services who have a reliance on delivery of statutory printed materials for example Council tax.

 

The source of funding is

Revenue Budget

 

Legal Advice obtained

Yes

 

Financial Advice obtained

Yes

 

Procurement Advice obtained

Yes

 

HR Advice obtained

Yes

 

Climate Change Implications obtained

Yes

 

The following documents have been used to assist the decision process.

None

 

Contact Officer: Peter Cowling

Telephone number: 0161 779 4996

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

Signed:  COUNCILLOR BILL HINDS      Dated: 17th February 2021

                    Lead Member

 

 

*         This decision was published on 17th February 2021

*         This decision will come in force at 4.00 p.m. on 24th February 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 17/02/2021

Date of decision: 17/02/2021

Decided at meeting: 17/02/2021 - Procurement Board

Effective from: 25/02/2021

Accompanying Documents: