{meta} Decision - Request for Approval - Contract Extension - Appointment of Programme and Project Manager - Client Lead on Infrastructure Projects - Perry Twigg

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the variation of an extension of a contract that was originally called off through the STAR framework 3924: AGMA Civil & Structural Engineering Professional Servicesfor the appointment of a project and programme manager to take a client lead on grant funded infrastructure projects.

 

Detail required

Answers

Contract Reference

01846493

Title/Description of Contracted Service/Supply/Project

Appointment of a project & Programme manager

Name of Contractor

AECOM

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£80,000

Per Annum (estimated average)

Existing Contract Term

16/11/2020

to

31/12/2021

Extension Period

03/01/2022

to

31/10/2022

Contact Officer (Name & number)

Perry Twigg – 07966 316309

Lead Service Group

Place

Funding Source

Grant

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

?

 

Accredited Living Wage Employer

?

The reasons are

 

  • Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Active Travel Fund 3 (ATF 3) and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF).

 

·        The City Council’s Regeneration Team has insufficient resource to adequately prepare the necessary business cases, project manage TfGM governance and the project procurement process associated with the funding requirements.

Options considered and rejected were

 

Consideration was given to seeking suitable resource from within the Council’s technical services team.  However, this was discounted on the basis that technical services already have inadequate resource to deliver projects in their programme of work. 

Assessment of risk

 

The significant risk is that without the extension of the resource, the Council does not have the ability to progress/deliver the infrastructure projects against which it has already secured funding. 

The source of funding

 

The City Council will cash flow the costs and claim in arrears, on a staged basis, from the grant funding body at the Greater Manchester Combined Authority (GMCA).

 

Legal advice obtained from Richard Purcell

Financial advice obtained from Natalie Birchall

Procurement advice obtained from Anthony Hilton

HR advice obtained from Steve Hulme

Climate change implications obtained from Mike Hemmingway

 

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 24 November 2021 – Approval for a variation to the extension of a Salford City Council Contract that was originally called off through the STAR framework 3924: AGMA Civil & Structural Engineering Professional Services for the appointment of a project and programme manager to take a client lead on grant funded infrastructure projects

Contact details

Contact Officer: Perry Twigg

Telephone number:    07966 316309

 

·        This matter is not subject to consideration by another Lead Member.

·        The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

 

Signed:    BILL HINDS           Dated:  24th November 2021

            Lead Member

 

*           This decision was published on 24th November 2021

*           This decision will come in force at 4.00 p.m. on 1st December 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Publication date: 24/11/2021

Date of decision: 24/11/2021

Decided at meeting: 24/11/2021 - Procurement Board

Effective from: 02/12/2021

Accompanying Documents: