{meta} Decision - Request for Approval - Contract Award - GM Clean Air Zone - Street Lighting Column Replacements - Rob Owen

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the approval to Award the Contract forGreater Manchester Clean Air Zone Street Lighting Column Replacements

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

GM Clean Air Zone Column Replacement

Name of Successful Contractor

Altitude Services Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£216,496.19    full project per annum estimated average / full project (delete as appropriate)

Contract Duration

7 months

Contract Start Date

03/11/2021

Contract End Date

30/05/2022

Optional Extension Period 1

 0 months

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Choose an item.

How the contract was procured?

(to be supplied by procurement)

Further competition under the GMCA Street Lighting Electrical Connections Framework Agreement 2020 - 2024

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

GMCA Street Lighting Electrical Connections Framework Agreement 2020 - 2024

Funding Source

External Funding Source (please identify below)

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage Employer


 

The Reasons are

 

The City Council has been working with TfGM and the other 9 districts across Greater Manchester to deliver the Greater Manchester Clean Air Plan, including the GM Clean Air zone. The Clean Air Plan was approved at the Cabinet on 27th July 2021.

 

The Clean Air Zone will include all of the roads within Greater Manchester, with the exception of the motorway network. Drivers will be informed of the operation and extents of the zone by highways signage. The scheme will be enforced with the use of more than 800 ANPR cameras installed across the network in Greater Manchester.

 

The majority of the cameras will be mounted on brackets on lighting columns with a limited number mounted on separate posts where there are no suitable lighting columns. As part of the design of the scheme the lighting columns in Salford where the cameras are proposed have been assessed. The conclusion of this assessment is that the street lighting columns are not suitable to support the additional weight of the bracket and two ANPR cameras without further structural testing. To reduce risk to the programme the replacement of lighting columns is the preferred way forward rather than testing the columns.

 

As a result, 72 lighting columns scattered across the City need to be replaced with uprated columns to enable the installation of the electrical equipment, brackets and ANPR cameras. 7 separate standalone posts will be installed by the ANPR camera contractor to complete the programme of ANPR cameras across the City.

 

As part of this project the old columns will be removed and disposed, the new column erected along with the approved socket to enable the ANPR cameras to be installed as well as the electrical connection of the new column and the removal and re erection of the lanterns. The majority of the columns will be relocated to the same location.

 

The ANPR contractor will then install the cameras once the column and electrical works are complete.

 

Options considered and rejected were

 

Testing of the existing columns has been considered to assess whether they need to be replaced before the cameras are erected. However, given the delivery times for new columns and the need to have them installed early in the new year to ensure the cameras can be erected and tested prior to the Clean Air Zone launch, this option was rejected by the GM Clean Air Plan Steering Group.

 

Assessment of Risk

Low risk – The installation of new street lighting columns presents little risk, although there is a risk to the GM CAZ scheme if the columns and cameras are not in place and tested prior to the May 2022 when the Clean Air Zone goes live.

 

The source of funding is

 

The financial case for the GM Clean Air Plan and Clean Air Zone was set out within the Outline Business Case (March 2019) with all development and delivery costs to be covered by central Government.

 

Legal Advice

Supplied by Tony Hatton, Principal Solicitor

 

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the requirements of the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s apply to every contract, including temporary ones, for the procurement of supplies, services and the execution of works undertaken by or on behalf of the Council, subject to certain exceptions listed in the Orders. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to.

 

The further competition exercise set out in the report was undertaken utilising the GMCA Street Lighting Electrical Connections Framework Agreement which is fully OJEU compliant and has been procured for named authorities, including Salford City Council and other public sector organisations to use. Each framework is an overarching agreement through which those named organisations can select a service from a range of providers by undertaking an exercise to call off the services (eg. direct award or mini competition) and enter into an individual contract/agreement with that provider, in accordance with the terms of the framework agreement. A contract will then be formed between the Council and the chosen provider/s. The Council will need to have followed the procedure set out in the framework agreement to ensure the direct award procurement process is compliant.

 

In this instance four tenders were received from framework suppliers which have been evaluated in accordance with published criteria resulting in the proposed award to Altitude Services Ltd. The procurement procedures therefore appear robust and compliant with the requirements of CSO’s and PCR

 

Financial Advice obtained

Supplied by: Alison Woods, Finance Officer

 

Funding for the street lighting column replacement works has been secured by TFGM from central government.  This scheme will have no unbudgeted impact on the Council, as an official purchase order will be supplied to the Council by TFGM, in order to undertake these works.  Staged payments will be made to the Council by TFGM, to cover the cost of the scheme up to completion point.

 

 

Procurement Advice obtained

Supplied by Daniel Cunliffe, Procurement Officer.

This opportunity was a further competition utilising the GMCA Street Lighting Electrical Connections Framework Agreement 2020 – 2024. The procurement process is outlined in the above report. Therefore, this complies with the councils contractual standing orders.

 

HR Advice obtained

Not Applicable

 

Climate Change Implications obtained

 

Supplied by Michael Hemmingway

 

Greater Manchester (GM) is taking action to improve air quality on local roads. All ten local authorities have worked together to develop the Greater Manchester Clean Air Plan. This will help bring nitrogen dioxide (NO2) levels on local roads within legal limits by 2024. The final Clean Air Plan has now been approved by the councils, following a public consultation and further development work. It includes a Greater Manchester-wide Clean Air Zone, which is anticipated to launch on 30 May 2022.  This programme of street lighting columns will enable the implementation of the clean air zone in Salford

 

The following documents have been used to assist the decision process.

GM Clean Air Plan Cabinet Report – 27th July 2021

 

Contact Officer: Robert Owen

Telephone number: 0161 799 4848

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel

 

Signed:    BILL HINDS           Dated:  24th November 2021

            Lead Member

 

*           This decision was published on 24th November 2021

*           This decision will come in force at 4.00 p.m. on 1st December 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Publication date: 24/11/2021

Date of decision: 24/11/2021

Decided at meeting: 24/11/2021 - Procurement Board

Effective from: 02/12/2021

Accompanying Documents: