{meta} Decision - Request for Approval - Contract Extension - Fuel Contract - Terry Dixie

Decision details

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract for the supply of liquid fuels as detailed in the table below:

 

Detail required

Answers

Contract Reference

YPO 981

Title/Description of Contracted Service/Supply/Project

Supply of liquid fuels

Name of Contractor

Standard Fuel

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension (£)

£1,000,000      per annum estimated average

Existing Contract Term

14/01/2020 to 13/01/2022

Extension Period

14/01/2022 to 13/01/2023

Contact Officer (Name & number)

Terry Dixie

Lead Service Group

Place

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

EC: Committed to sign the Charter

EC: Accredited Living Wage Employer

 

 

The reasons are

 

The framework was established by YPO for the supply of fuels and has been used over the last two years and has the option to extend for a further two years on an annual basis, this offers best value for money due to the economies of scale based on volumes across AGMA and is a compliant route to market.

 

Options considered and rejected were

The original contract had an option to extend the contract for a further two years, annually.

It was considered favourable to request the extension option.

Assessment of risk

High if the contract extension is not approved. Level of risk is low if approved as there would be formal contractual arrangement

 

The source of funding is - Revenue

 

Legal advice obtained - Yes Tony Hatton

 

Financial advice obtained - Yes Alison Smith

 

Procurement advice obtained - Yes Deborah Derbyshire

 

HR advice obtained N/A

 

Climate change implications obtained - Yes Michael Hemingway

 

Documents used

 

Procurement Board report to award an extension to an existing contract to the supplier identified following a mini competition undertaken by YPO presented on 24th November 2021.

 

 

Contact details

Contact Officer:           Terry Dixie

Telephone number:  925 1046

 

·        This matter is not subject to consideration by another Lead Member.

·        The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel

 

Signed:    PAUL DENNETT          Dated:   24th November 2021.

                    City Mayor

 

*         This decision was published on 24th November 2021

*         This decision will come in force at 4.00 p.m. on 1st December unless it is called-in in accordance with the Decision Making Process Rules.

 

Publication date: 24/11/2021

Date of decision: 24/11/2021

Decided at meeting: 24/11/2021 - Procurement Board

Effective from: 02/12/2021

Accompanying Documents: