Agenda and decisions

Procurement Board - Wednesday, 14 September 2022 12.30 pm

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Chris Howl 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on Wednesday 24 August 2022 pdf icon PDF 126 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Approval for an Exception to Contractual Standing Orders to enable One Heritage Tower Limited to award a contract for public realm works on Council owned land adjacent New Bridge Street, Greengate pdf icon PDF 354 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

·      An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for public realm works on Council owned land adjacent New Bridge Street, Greengate, Salford as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Public realm works to provide improved riverside walkway on Council owned land as an element of the works contract for delivery of One Heritage Tower residential development.

Name of Successful Contractor

Midgard Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

05718686

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

c.£364,000 project element

Contract Duration

Works programmed at end of 4-year build programme.

Contract Start Date

01/12/2022

Contract End Date

01/11/2026

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Choose an item.

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Tick if it applies

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 

The reasons are

·         One Heritage Tower Limited are developing the land in their ownership under an approved residential planning consent (subject to completion of a Section 106 Agreement), to include improvements to the walkway land fronting the river required as a planning  ...  view the full decision text for item 5a

5b

Street Lighting Cyclical Inspection and Maintenance programme pdf icon PDF 544 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

·      The award of the Contract for Street Lighting Cyclic Maintenance services as detailed the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Street Lighting Cyclical Inspection and Maintenance

Name of Successful Contractor

Altitude Service Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

3350786

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£80,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

11/07/2022

Contract End Date

10/07/2024

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Paul Jackson - 07812 781 562

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender on the Chest

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The Reasons are,

 

For the provision of essential street lighting annual inspection and maintenance service on Salford’s Highways Network, supporting the Council’s statutory obligations to maintain the safety and integrity of the highway.

 

Funding for the programme of work will come from the revenue budget. The annual value of works to be delivered through this contract is estimated at £80,000 per annum and there is an approved Highways revenue budget in place, to directly support the award of a contract to this value.

 

Options considered were to appoint on a yearly basis only which was rejected, the Technical Highways Services team are looking to ensure a longer lasting compliant solution is in place for continued service requirements.

 

Assessment of Risk is medium risk the service have been managing the previous contract arrangement for these services to allow for some time to procure this contract. However, any significant delay would impact on the team’s ability to deliver business as usual activity and respond to any emergency works requirements.

 

The Innovation Project implications of this award have been fully considered.

 

The source of funding is the Highways Revenue Budget.

 

Legal Advice obtained: Yes

 

Financial Advice obtained: Yes

 

Procurement Advice obtained: Yes

 

HR Advice obtained: N/A

 

Climate Change Implications obtained: N/A

 

The following documents have been used to assist the decision process.

-       Procurement Board Request to Go out to Tender 16.02.22

 

Contact Officer: Paul Jackson

Telephone number: 07812 781 562

 

Please delete from the bullets below any which are not relevant

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

Signed:           Cllr Bill Hinds         Dated:       14 September 2022.

                        Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was  ...  view the full decision text for item 5b

5c

Approval to go out to competition for Minor Building Works Framework Agreements pdf icon PDF 116 KB

6.

Any other business - Part 1 (open to the public)

7.

Exclusion of the public

8.

Decision items - Part 2 (closed to the public)

9.

Date and time of next meeting

15:00pm on Thursday 29 September 2022 in the Salford Suite at the Public Document Pack Salford Civic Centre, Chorley Road, Swinton, M27 5DA