{meta} Agenda for Procurement Board on Wednesday, 3 June 2020, 9.00 am

Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 13 May 2020 pdf icon PDF 40 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval - Extension - SCC Landscape Contractor Framework pdf icon PDF 183 KB

Additional documents:

Decision:

Name of Contractor

Name of Contractor

 

Type of Organisation

Registration No

SME/Non SME

The Casey Group

Private Limited

1122137

SME

Horticon

Private Limited

2463373

SME

Ground Work Landscapes

Private Limited

1339901

SME

The Landscape Group id Verde Ltd

Private Limited

3542918

Non SME

The Bethell Group

Private Limited

0264322

SME

Newground

Community Interest Group

2584951

SME

Landscaping Engineering

Private Limited

4049863

SME

Value of Contract Extension

N/A

Choose an item.

Existing Contract Term

12/06/2017

to

11/06/2020

Extension Period

12/06/2020

to

11/06/2021

Contact Officer (Name & number)

Andy Stockton x6052

Lead Service Group

Place

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

The reasons are: Approve the award of the extension to the framework for Landscaping and Associated Services for its final year given its track record over the previous three years.

 

Options considered and rejected were: N/A

 

Assessment of risk: Low

 

The source of funding is: Capital Programme and Revenue Budget

 

Legal advice obtained: Tony Hatton, Principal Solicitor.

 

Financial advice obtained: Alex Archer, Finance Manager.

 

Procurement advice obtained: Deborah Derbyshire, Category Manager.

 

HR advice obtained: N/A

 

Climate change implications obtained: Mike Hemingway, Principal Officer Climate Change.


Contact details

Contact Officer:  Andy Stockton   

Telephone number: x6052

 

·         This matter is not subject to consideration by another Lead Member.

 

·         The appropriate Scrutiny Committee to call-in the decision are the Community & Neighbourhoods Scrutiny Panel and the Overview & Scrutiny Board.

 

 

Signed: PAUL DENNETT               Dated: 09 June 2020

                        City Mayor

 

 

*           This decision was published on 09 June 2020

*           This decision will come in force at 4.00 p.m. on 16 June 2020                                   unless it is called-in in accordance with the Decision Making Process Rules.

 

 

5b

Request for Approval to go out to competition for the Gore Street connection, Mayor's Challenge Fund scheme pdf icon PDF 80 KB

Additional documents:

5c

Request for Approval - Contract Award - Supply of Natural Gas to all Council Buildings pdf icon PDF 104 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve that the contract for the supply of natural gas to all supplies be awarded to Gazprom. The contract will commence 1 July 2020 for a 24 month period.

 

 

Detail required

Title/Description of Contracted Service/Supply/Project

Contract for the supply of natural gas

Name of Successful Contractor

Gazprom Energy

Supplier Registration Number

(to be supplied by Corporate Procurement)

3904624

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£911,521

Per Annum (estimated average)

Contract Duration

24 Months

Contract Start Date

01/07/2020

Contract End Date

30/06/2022

Optional Extension Period 1

0 months

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Majid Maqbool

Lead Service Group

Place

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Direct)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

TC473 – MCC Supply of Natural Gas Framework

Funding Source

Revenue Budget


The Reasons are following the procurement of the gas renewal via a fully compliant Manchester single supplier gas framework, Gazprom submitted prices for 24 month contract.  The 24 month contract will result in a cost of £911,521 per annum.  This amounts to a reduction in annual costs of £335,080 (26.9%) when compared to existing contract.

The 24 month contract therefore provides budget certainty and an overall cost reduction that will help in easing budget pressures over the course of next 2 years.

Assessment of Risk             Low

The source of funding is general fund revenue budget and schools budgets.

Legal Advice obtained        From Tony Hatton, Principal Solicitor

Financial Advice obtained from Gemma Singleton, Finance Officer Level 2

Procurement Advice obtained from Christine Flisk, Procurement Manager

Climate Change Implications considered – The contract is for the supply of natural gas.

The following documents have been used to assist the decision process.

The relevant documents contain exempt or confidential information and are not available for public inspection

Contact Officer:  Majid Maqbool                            Tel No 0161 607 6987

 

 

The appropriate scrutiny committee to call-in the decision is the Growth and prosperity Panel and overview Scrutiny Panel.

 

 

 

Signed: PAUL DENNETT               Dated: 09 June 2020

                        City Mayor

 

 

*           This decision was published on 09 June 2020

*           This decision will come in force at 4.00 p.m. on 16 June 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

6.

Any other business - Part 1 (open to the public)

6a

Extension of Contract for Healthwatch Salford pdf icon PDF 125 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Healthwatch

Name of Successful Contractor

Healthwatch Salford

Supplier Registration Number

(to be supplied by Corporate Procurement)

09563358

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£166,520

Per Annum (estimated average)

Contract Duration

2 years

Contract Start Date

01/04/2020

Contract End Date

31/03/2022

Optional Extension Period 1

-

Optional Extension Period 2

-

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Paul Walsh – 0161 212 4844

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

x

The execution of works or the supply of goods or services is controlled by a statutory body

x

Delivers Best Value to the Council

x

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

x

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

x

 

Accredited Living Wage Employer

x

 

 

The reasons are

 Maintain the delivery of the statutory local Healthwatch service

 

Options considered and rejected were

Not Applicable

 

Assessment of risk

Low – this is on the grounds of sole provider as there is only one organisation called Healthwatch Salford.

 

 

The source of funding is

People (Adults) mainstream funding and the Local Reform and Community Voices (LRCV) grant

 

Legal advice obtained

Yes – Shared legal services

 

Financial advice obtained

Yes – Salford City Council Finance Team

 

Procurement advice obtained

Yes – Salford City Council Procurement Team

 

HR advice obtained

Not applicable

 

Climate change implications obtained

The service provider has a carbon reduction strategy

 

Documents used

The following documents have been used to assist the decision process.

Procurement Board report - Extension of Contract for Healthwatch  ...  view the full decision text for item 6a

7.

Exclusion of the public

8.

Decision items - Part 2 (closed to the public)

9.

Date and time of next meeting

10:00am on Wednesday 1 July 2020. At the time of finalising this current agenda it is anticipated that the meeting will be held via TEAMS.