{meta} Agenda for Procurement Board on Wednesday, 23 September 2020, 10.00 am

Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 2nd September 2020 pdf icon PDF 50 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval - Contract Award - Salford Residents Funeral Service pdf icon PDF 135 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

The award of the Salford Residents Funeral Service as detailed below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Residents Funeral Service

Name of Successful Contractor

            Kane’s Funeral Directors

Supplier Registration Number

(to be supplied by Corporate Procurement)

                         07550105

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£165,000

Per Annum (estimated average)

Contract Duration

36 months

Contract Start Date

01/10/2020

Contract End Date

30/09/2023

Optional Extension Period 1

12 months to 30/09/2024

Optional Extension Period 2

12 months to 30/09/2025

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Dominic Clarke 01619251109

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Procedure

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

X

 

Accredited Living Wage Employer

X

 

 

 


 

The Reasons are: The tender received was the Most Economically Advantageous Tender (MEAT).

 

Options considered and rejected were: None considering the tender process undertaken.

 

Assessment of Risk: Low given extremely positive response to the previous contract and from all partners/community.

 

Legal Advice : Supplied by: The Shared Legal Service

 

Financial Advice : Paul Guest -Salford City Council Finance section. The Salford Residents Funeral Service provides lower funeral costs for Salford residents without impacting upon Bereavement Services income. The savings to residents comes from reduced charges from the Funeral Directors element of the funeral services

 

Procurement Advice : Supplied by:  Deborah Derbyshire x 6244.

 

The procurement process is included in the report above which complies with the Council’s Contractual Standing Orders.

 

HR Advice obtained: N/A

 

Climate Change Implications obtained:  Considered and not relevant.

 

Contact Officer: Dominic Clarke             Telephone number: 0161 925 1109

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel

 

Signed: BILL HINDS          Dated: 23 September 2020

          Lead Member

 

*         This decision was published on 23 September 2020  

*         This decision will come in force at 4.00 p.m. on 30 September 2020 unless it is called-in in accordance with the Decision Making Process Rules.

5b

Request for Approval - Contract Award - Islington Mill - Appointment of Building Contractor to Undertake Roof Repair Works pdf icon PDF 119 KB

5c

Request for Approval - Award of a Concession Agreement for Enforcement Agencies - Collection of unpaid Penalty Charge Notices, Council Tax and Business Rates pdf icon PDF 159 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The Award of a Concession Agreement forEnforcement Agencies for the collection of unpaid Penalty Charge Notices, Council Tax and Business Rates

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Concession Agreement forEnforcement Agencies for the collection of unpaid Council Tax and Business Rates

Name of Successful Contractor

Rundle & Co Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

03231767

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£0

Contract Value

Contract Duration

36 Months

Contract Start Date

06/10/2020

Contract End Date

05/10/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Sue Virgin x3108

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Enforcement Agency Services Dynamic Purchasing System ref: 953

Funding Source

N/A

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

Ethical Contractor

 

 

Accredited Living Wage Employer

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Concession Agreement forEnforcement Agencies for the collection of unpaid Council Tax and Business Rates

Name of Successful Contractor

Bristow & Sutor

Supplier Registration Number

(to be supplied by Corporate Procurement)

01431688

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£0

Contract Value

Contract Duration

36 Months

Contract Start Date

06/10/2020

Contract End Date

05/10/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Sue Virgin x3108

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Enforcement Agency Services Dynamic Purchasing System ref: 953

Funding Source

N/A

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

Ethical Contractor

 

 

Accredited Living Wage Employer

 

 

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Concession Agreement forEnforcement Agencies for the collection of unpaid Penalty Charge Notices

Name of Successful Contractor

Marston Holding

Supplier Registration Number

(to be supplied by Corporate Procurement)

04305487

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£0

Choose an item.

Contract Duration

36 Months

Contract Start Date

06/10/2020

Contract End Date

05/10/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Andy Devine 07717431738

Lead Service Group

Place  ...  view the full decision text for item 5c

5d

Request for Approval - Contract Award - Salford Bolton Network Improvements (SBNI) - Delivery Package 2 (DP) Swinton, A6 Chorley Road Improvements pdf icon PDF 220 KB

Additional documents:

5e

Request for Approval - Exception to Contractual Standing Orders - Sexual Health Services (Pre-exposure Phrophylaxis to prevent HIV) pdf icon PDF 133 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:Commissioning of Pre-Exposure Prophylaxis (PrEP) medication to prevent transmission of HIV for high risk populations.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Commissioning of Pre-Exposure Prophylaxis (PrEP) medication to prevent transmission of HIV for high risk populations

Name of Successful Contractor

Bolton NHS Foundation Trust

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£111,687 (£159,553)

Per Annum (estimated average)

Contract Duration

9 months

Contract Start Date

01/07/2020

Contract End Date

31/03/2021

Optional Extension Period 1

Plus 1 subject to funding

Optional Extension Period 2

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Helen Dugdale 0161 793 3543

Lead Service Group

Public Health

How the contract was procured?

(to be supplied by procurement)

Contract insertion existing provider

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

 

Funding Source

External Funding Source (please identify below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

 

 


 

The Reasons are:

 

The Department of Health and Social Care (DHSC) is providing ringfenced PrEP funding to Local Authorities. Salford is the lead Commissioner for Salford and Bolton Sexual Health Services. Bolton’s PrEP allocation is £26,560 for 2020-21.

 

PrEP needs to be provided urgently as the PrEP IMPACT Trial is ending early October 2020. Service users on the trial will need to continue taking PrEP. New high-risk service users also need access.

 

Note. A plus one, subject to funding, is being sought, which takes the budget over the £150,000 Delegated Decision Notice limit.

 

Options considered and rejected were

N/A

 

Assessment of Risk

Low risk

 

The source of funding is

Department of Health and Social Care

 

Legal Advice obtained

 

Financial Advice obtained

 

Procurement Advice obtained

 

HR Advice obtained

N/A

 

Climate Change Implications obtained

N/A

 

 

 

The following documents have been used to assist the decision process.

PrEP Local Authority National Service Specification insert.

NHS England Provider contract to pay for the medication only part of the treatment.

 

Contact Officer: Helen Dugdale

Telephone number: 0161 793 3543

 

This matter is also subject to consider by the Lead Member for Lead Member for Adult Services, Health and Wellbeing.

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The relevant Scrutiny Committee to call in the decision is the Health and Social Care Scrutiny Panel.

 

Signed:  BILL HINDS         Dated: 23 September 2020

          Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 23 September 2020

*         This decision will come in force at 4.00 p.m. on 30 September 2020 unless it is called-in in accordance with the Decision  ...  view the full decision text for item 5e

6.

Member Update on Procurement Matters - Part 1 (open to the public)

6a

The GM Sexual Health Improvement Programme pdf icon PDF 133 KB

7.

Date and time of next meeting

10:00am on Wednesday 7th October 2020 via MS Teams Live.