{meta} Agenda for Procurement Board on Wednesday, 10 May 2023, 10.00 am

Agenda and decisions

Procurement Board - Wednesday, 10 May 2023 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Chris Howl 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on Wednesday 26 April 2023 pdf icon PDF 276 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Approval to award a contract to provide an Information, Advice and Guidance Service to support Jewish residents' living in Salford, Bury and Manchester pdf icon PDF 539 KB

Decision:

Salford City Council – Record of Decision

 

I, Councillor Jack Youd, Lead Member for Finance and Support Services and Chair of the Procurement Board, in exercise of the powers contained within the Council Constitution, subject to the successful tenderer confirming they are certified by the Living wage Foundation as an Accredited Living Wage Employer, or if not, will commit to securing such accreditation as soon as practicable, do hereby approve:

 

·      to award a contract to provide an Information, Advice and Guidance Service to support Jewish residents' living in Salford, Bury and Manchester.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

IAG Service to support Jewish residents living in Salford, Bury and Manchester

Name of Successful Contractor

The Jewel Foundation

Supplier Registration Number

(to be supplied by Corporate Procurement)

10677798

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£125,000 full project

Contract Duration

24 months

Contract Start Date

01/07/2023

Contract End Date

30/06/2025

Optional Extension Period 1

12 months

Optional Extension Period 2

N/a

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

David Timperley, 0161 793 2533

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Open Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

X

EC: Accredited Living Wage Employer

X

 

The Reasons are:

Following a fair and transparent open tender process the recommendation is to award the contract to the above tenderer, The Jewel Foundation (Tenderer 1). The overall response across quality, price and social value was of a sufficient standard to award. The quality and price scores demonstrate a provider with the relevant skills and experience to run a high-quality Information, Advice and Guidance (IAG) service to support Jewish residents within the allocated budget.

 

Options considered and rejected were

Delivering an IAG service to support Jewish residents in-house was considered and rejected. This is specialist service requiring specific experience and expertise. As mentioned, the community are not confident in accessing opportunities independently and are often worried about their individual and culture needs being misunderstood. As such residents rely on trusted community-based organisations for support.

 

Delivering the service in-house across three LAs would not be the most cost effective or efficient method of delivery for Salford, Bury or Manchester. On this basis a competitive open tender exercise was deemed to be the best option for delivering a quality service and ensuring required outcomes are achieved for residents.

 

Assessment of risk

A clear delivery plan and timeline is in place to mobilise and implement this new Information, Advice and Guidance service. The recommended delivery provider (The Jewel Foundation) is the incumbent and as such has appropriately qualified and skilled staff in place and suitable premises to provide the service from the specified commencement date, 1  ...  view the full decision text for item 5a

5b

Approval for an Exception to Contractual Standing Orders to award a contract for English language support for Hong Kong British Nationals Overseas settling in Salford pdf icon PDF 589 KB

Decision:

Salford City Council – Record of Decision

 

I, Councillor Jack Youd, Lead Member for Finance and Support Services and Chair of the Procurement Board, in exercise of the powers contained within the Council Constitution, subject to the successful tenderer confirming they are certified by the Living wage Foundation as an Accredited Living Wage Employer, or if not, will commit to securing such accreditation as soon as practicable, do hereby approve:

 

·      an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for English Language Support for Hong Kong British NationaIs Overseas (HKBNOs) settling in Salford.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

English Language Support for HKBNOs

Name of Successful Contractor

Train to TEFL

Supplier Registration Number

(to be supplied by Corporate Procurement)

09384909

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£ 280,000 per annum estimated average (based on previous learner numbers)

Contract Duration

15 months

Contract Start Date

01/04/2023

Contract End Date

30/06/2024

Optional Extension Period 1

12 months

Optional Extension Period 2

months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Angela Arthur Tel  0161 793 3408

Lead Service Group

People Services

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Tick if it applies

Funding Source

Grant

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 

 

The reasons are:

In July 2021, the Department for Levelling Up, Communities and Housing (DLUCH) launched the Welcome Programme Fund (WPF) designed to provide English  ...  view the full decision text for item 5b

5c

Mosley Common Road/ A580 Junction Improvement Scheme - approval for tender issue. pdf icon PDF 146 KB

Additional documents:

6.

Any other business - Part 1 (open to the public)

7.

Exclusion of the public

8.

Decision items - Part 2 (closed to the public)

9.

Date and time of next meeting

·         10:00am on Wednesday 24 May 2023 in the Salford Suite at Salford Civic Centre, Chorley Road, Swinton, M27 5DA