Agenda and decisions

Procurement Board - Wednesday, 29 May 2019 10.00 am

Venue: The Boardroom, Salford Civic Centre, Chorley Road, Swinton

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 17 April 2019 PDF 49 KB

Matters arising

Decision items - Part 1 (open to the public)

Request for Approval - Contract Award - Demolition of the High St Estate PDF 92 KB

Decision:

Salford City Council - Record of Decision

I Paul Dennett, City Mayor , in exercise of the powers contained within the Council Constitution do hereby approve:

The Award of the contract for High Street Estate Demolition.

Detail required
Title/Description of Contracted Service/Supply/Project	Award of the contract to demolish High St estate
Name of Successful Contractor	Connell Brothers Ltd
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value	£1,112,161.94	Full Project
Contract Duration	6-9 Months
Contract Start Date	03/06/2019
Contract End Date	31/01/2020
Optional Extension Period 1	months
Optional Extension Period 2	months
Who will approve each Extension Period?	Strategic Director (extension < £150k)
Contact Officer (Name & number)
Lead Service Group	Place
How the contract was procured? (to be supplied by Corporate Procurement)	Framework Call-off (Mini Competition)
Framework Details (where applicable) (Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)	Demolition & Associated Services Framework
Funding Source	Capital Programme

The Reasons are the award is following a mini competition, by technical representatives from Urban Vision and officers of the council, under the Council’s Demolition and Associated Services Framework Agreement,

Assessment of Risk is low. The contractor has confirmed he is in a position to undertake the work. Urban Vision’s Building Control team are also experienced in developing such proposals.

The source of funding is 2018/19 Capital Programme

Legal Advice obtained: Tony Hatton, Principal Solicitor, tel 219 6323

Financial Advice obtained: Alex Archer, ext 0434

Procurement Advice obtained: Deborah Derbyshire ext 6244

The following documents have been used to assist the decision process.

Contact Officer: Konrad Magdzinski Tel No. ext 2197

* This decision is not subject to consideration by another Lead Member
* The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

Signed: PAUL DENNETT Dated: 29 MAY 2019

City Mayor

FOR DEMOCRATIC SERVICES USE ONLY

* This decision was published on 29 MAY 2019

* This decision will come in force at 4.00 p.m. on 5 JUNE 2019 unless it is called-in in accordance with the Decision Making Process Rules.

Request for Approval - Exception to Contractual Standing Orders - Award of Contract - Specialist Youth Intervention and Mentoring Work PDF 118 KB

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(1) An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

· *The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the council’s interests.

· *Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

(2) The award of the Contract for the STEER specialist youth intervention and mentoring project as detailed in the table below:

Detail required
Title/Description of Contracted Service/Supply/Project	Salford Foundation STEER project 19/20
Name of Successful Contractor	Salford Foundation
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Registered Charity
Status of Organisation (to be supplied by Corporate Procurement)	Choose an item.
Contract Value	£82.140	Full Project
Contract Duration	12 months
Contract Start Date	01/04/2019
Contract End Date	31/03/2020
Optional Extension Period 1	months
Optional Extension Period 2	months
Who will approve each Extension Period?	Choose an item.
Contact Officer (Name & number)	Stephen Kearney, 0161 686 5810
Lead Service Group	Place
Reason for CSO Exception (select all that apply)	The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests		x
	Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies		x
	For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer
	Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail
	Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates
	There are value for money reasons justifying a CSO Exception
	School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders
	The shared legal service, in respect of the appointment of counsel
	Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990
Funding Source	Combination of Above (please detail below)

The Reasons are: The need for the goods, services or works is so urgent that the time needed to comply with the rules ... view the full decision text for item 5b

Request for Approval - Expenditure for Agecroft Prison Footbridge Scour Repair PDF 122 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

I Councillor Bill Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the City Council constitution do hereby approve:-

The award of the Contract forAgecroft Prison Footbridge Scour Repair Works as detailed in the table below:

Detail required
Title/Description of Contracted Service/Supply/Project	Agecroft Prison Footbridge Scour Repair Works
Name of Engineering Consultant
Name of Successful Contractor	Urban Vision Partnership Highway Services
Supplier Registration Number (to be supplied by Corporate Procurement)	05292634
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value Other Costs	£	£200,304.74
Contract Duration	6 Weeks
Contract Start Date	24/06/2019
Contract End Date	02/08/2019
Contact Officer (Name & number)	Inam Ul-Haque 0161 779 4908
Lead Service Group	Partner (please identify below)
	Urban Vision
How the contract was procured? (to be supplied by Corporate Procurement)	Development Services Partnership Agreement
Framework Details (where applicable) (Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)	Development Services Partnership Agreement
Funding Source	Department for Transport Capital Grant for Highways Flood Recovery Works 2016/2017

The Reasons are:

If the defects are not addressed the banks in the vicinity of the footbridge foundations could erode further and undermine the structure, closing the footbridge, which will impact the local pedestrian traffic between two parks at the Salford-Bury boundary.

Options considered and rejected were:Not to award the Contract

Assessment of Risk: Medium

Funding is available from the Department for Transport Capital Grant for Highways Flood Recovery Works 2016/2017. Urban Vision is experienced in undertaking similar repairs.

The source of funding is:

The Department for Transport Capital Grant for Highways Flood Recovery Works 2016/2017.

Legal Advice obtained Yes – Tony Hatton, Principal Solicitor, Tel. 0161 234 4987

Financial Advice obtained Yes – Alison Woods, Finance Manager, Ext 1135

Procurement Comments Yes – Christine Flisk, Procurement Manager, Ext 6245

Contact Officer: Inam Ul-Haque Tel No 0161 779 4908

* This decision is not subject to consideration by another Lead Member
* The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

Signed: BILL HINDS Dated: 29 May 2019

Lead Member

FOR DEMOCRATIC SERVICES USE ONLY

* This decision was published on 29 May 2019

* This decision will come in force at 4.00 p.m. on 5 June 2019 unless it is called-in in accordance with the Decision Making Process Rules.

Items for Information - Part 1 (Open to the public)

Notification of Award of Contract - Purchasing Card Programme PDF 97 KB

Update on the Process for Retendering of the Contract for Archaeological Planning Services PDF 56 KB

Any other business - Part 1 (open to the public)

Exclusion of the public

Decision items - Part 2 (closed to the public)

10.

Date and time of next meeting

10:00 a.m. on Wednesday 12 June 2019 in the Boardroom, Salford City Council, Civic Centre, Chorley Road, Swinton, M27 5DA.