Agenda and decisions

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·       *Where the council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates.

·       *There are value for money reasons justifying an exception.

(2)       The award of the Contract for provision of a car club scheme as detailed in the table below:

The Reasons are to:

·       Allow partners organisations (TFGM, Salford Royal Foundation Trust, Stockport Council and Trafford Council) time to develop their individual Employee Car Club schemes and explore entering into a joint procurement exercise with Salford Council.

·       Allow time to engage with the whole workforce in reviewing the current scheme and adopt a co-production approach to the development of a new scheme so it meets the needs of all of our employees and maximises on the benefits through increased take up.

·       Allow the market time to develop the infrastructure needed for a successful scheme (based on early market testing on the needs of the organisation to date).

This award will give the time needed to develop a scheme that meets our business travel needs as part of the wider sustainable travel plan, allow the Council to maximise the financial benefits through a procurement collaboration, increase the impact of carbon emissions reductions not only for Salford City Council but for the employees of TFGM, Salford Royal Foundation Trust, Stockport Council and Trafford Council benefiting the wider GM population.

This current scheme will continue to provide the city with a car club service and fulfil part of the corporate business travel requirements for employees whilst reducing carbon emissions for the council and its employees by increasing miles travelled in low and no emission vehicles.

Once the review has been concluded a future paper will be submitted to Procurement Board regarding the tendering for  ...  view the full decision text for item 8a

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

Capital and revenue Budget

* The contract start date will be determined once the implementation team has agreed a Go-Live date 

The Reasons are:

The Council’s current Social Care Case Management system (CareFirst) which has been used in the Council since 2001, now has a number of limitations, in terms of meeting both current and future needs of the Council.

Carefirst is not being further developed by its supplier, and is outdated. It has been the cornerstone of all social work case management in Salford for many years, and approximately £56m per year is paid out through it to providers and individuals.  

Current Social work practices are in many cases defined and held back by the limitations of Carefirst, and there is a pressing need for change to a specialised social care case management system that meets the needs of a complex workforce, offers good integration with health partners and other 3^rd party professionals, and offers a range of portals for citizen and professional engagement.

A full business case was prepared to provide the justification to go out to tender to replace Carefirst in December 2018.

Options considered and rejected were:

The business case detailed various options and those which were rejected were to do nothing and remain with Carefirst, full OJEU tender via the open marketplace, and upgrade the current system via direct negotiation.

Assessment of Risk:

A significant risk lies with the council if we choose not to replace Carefirst. It is an outdated and inflexible system that is the cause of significant frustration for a large user-base, many of whom have had to evolve elaborate and time-consuming workarounds to perform their daily duties. It is running at the limits of its capacity.  Given the large amounts of money administered through it, and the core services delivered and administered through it, alongside the need for increased  ...  view the full decision text for item 8b

10:00a.m. on Wednesday 28 August 2019 in the Boardroom, Salford City Council, Civic Centre, Chorley Road, Swinton, M27 5DA.