Agenda and decisions

Salford City Council – Record of Decision

I, Councillor Bill Hinds, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:

The extension of the contract for Bailiff and Enforcement Agency Services Contract for Parking Services, Council Tax and Non Domestic Rates as detailed in the table below:

The Reasons are:   

Options considered and rejected were: Not extend the Contract

ASSESSMENT OF RISK: 

The current contract expires on 21^st September 2019 and as listed above the amount of money recovered via Enforcement Agencies is not in-substantial, therefore any interruption in the service would have a financial impact on the PCN, Council Tax, Non Domestic Rates and Housing Benefit debt recovery collection.

In respect of Council Tax and Non Domestic rates collection the Enforcement Agent industry is a highly competitive one and the original task of procurement was both lengthy and complex. A number of legal challenges were received from unsuccessful companies which although were unfounded delayed the implementation of the contract.

The procedures which enable a debt to be sent to an Enforcement Agent are automated. Any changes to the  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I, Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution, do hereby approve the procurement of replacement IT hardware to support Urban Vision transition and the procurement of additional IT hardware to support SCC Windows 10 rollout as outlined in the table below:

Details: 

There is a requirement to replace the IT hardware within the authority to support the rollout of the Microsoft Windows 10 environment and support the transition of Urban Vision back into Salford city council, in addition this will support the flexible working arrangements within the authority.

The existing framework arrangement for the provision of IT hardware is due to expire 31/05/2020 therefore to secure best pricing and ensure compliance it has been agreed that the authority will look to collaboratively tender for this through a GM collaboration within a supported framework

Risks:

Should authority not be grated for this expenditure any services transitioning back into Salford will cease to function from 1^st February 2020 as employees will be unable to connect to relevant systems/solutions.

Windows 7 operating system is now nearly 10 years old and will reach end of life on January 2020. At this point it will no longer be supported by Microsoft which means no further security patches and updates will be produced. Systems still using this operating system will then become vulnerable to cyber-attack.

To date we have replaced 1256 laptops with higher specification devices and Windows 10 operating system leaving 2125 still to do. These devices must be replaced as a matter of urgency and before Microsoft support for Windows 7 ceases in January 2020 if the Council is to avoid putting systems and data at risk of cyberattack. Failure to invest in systems in accordance with advice is false economy, and the business of the Council must not be put at risk of cyber-attacks which threaten data and the closure of those systems, and the serious legal financial and reputational consequences which flow.

SOURCE OF FUNDING:   

Capital programme for supporting UV return

Capital & transformation programme for Windows 10 rollout

Revenue budgets for any BAU upgrade needs

Legal advice obtained:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The Reasons for delivering this project are:

·       The existing lay-by on the Quays Loop Road next to the Lowry Outlet shopping centre requires reconstruction to address surface defects and issues with the adjacent drainage channel. Recently, several tripping injury claims have been made against the City Council from members of the public, which were caused by the uneven surface.

·       The Traffic Regulation Orders for the lay-by have been reviewed to prevent the future misuse of the facility, which is thought to have contributed to the defects. For example, coaches are parking and waiting in the lay-by rather than using it solely to pick-up and drop-off passengers before making their way to the coach parking area.

·       In May 2019, a feasibility study of the lay-by and associated site investigation works were carried out to inform the requirements for detailed design. An assessment of the lay-by determined that resurfacing of the carriageway and a replacement of the existing defective drainage channel was required.

Options considered and rejected were

An initial quote for a drainage channel was received by Urban Vision Highway Services, however the cost to supply and install the product, along with all other items, took the overall spend above the allocated budget for the scheme.

Working closely with the supplier and Urban Vision Highway Services, an alternative drainage solution was reviewed and selected. This revised design met the required loading classification and drainage requirements. Due to a much simpler installation process and the use of fewer materials, the overall cost was reduced significantly and the scheme is now within budget.

Assessment of Risk: Low

§  Projects to carry out similar works within the City have been delivered successfully in the past.

§  There is funding allocated in the SCC’s Block 3 Capital Programme for 2019/20

Legal Advice obtained

Supplied by: Tony Hatton, Principal Solicitor, tel. 219 6323

Date supplied: 3^rd October 2019

Financial Advice obtained  ...  view the full decision text for item 5c

10:00am on Wednesday 30 October 2019 in the Boardroom, Salford City Council, Civic Centre, Chorley Road, Swinton, M27 5DA.