Agenda and decisions

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for Greater Manchester Archaeology Services as detailed in the table below:

The Reasons are: Of the two bids received, GM Archaeological Services scored better on the identified selection criteria

Options considered and rejected were: An alternative bid which did not score as well as GMAS

Assessment of Risk: Having the GMAS service in place from April 1^st 2020 will provide assurance that appropriate support for the development management services of the ten GM authorities is in place. There is a significant risk to those processes if the service is not in place

The source of funding is:Budget exists on Cost Centre D4062 6010.

Legal Advice obtained:When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the PCR require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge.

The OJEU (and Chest) advertised procurement procedure undertaken in this matter appears robust, and the appointment of the provider for this service follows an open tender process which is outlined within the body of the report, and which is compliant with the requirements of CSO’s and PCR. Having undertaken the open tender exercise in the recommendation will give some comfort to the Council in ensuring that value for money is being obtained and periodically tested, with open competition maintained.  

Presumably in view of the specialist nature of the services, the  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:-

(a)  the award of the Contract forthe supply of liquid fuels as detailed in the table below:

The Reasons are :

Utilising the YPO (Yorkshire Purchasing Organisation) framework

agreement for the procurement of liquid fuels for a period of four years, following completion of the current YPO tender framework agreement contract November 2019. 

Procurement of a fuel contract via the YPO framework for liquid fuels, January 2020.

A compliant competition has been undertaken to provide Salford City Council with a contract for liquid fuels.

Assessment of Risk: Low

The source of funding isrevenue budget.

Legal Advice obtained-   Yes shared legal service

Financial Advice obtained – Yes - Alison Woods

Procurement Comments  Yes Deborah Derbyshire

Contact Officer:  Terry Dixie 1046

This decision was published on 9 January 2020                                  .

This decision will come in force at 4:00pm on 16 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I, Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution, do hereby approve:

The insurance renewal recommendations - along with the proposed expenditure - on the basis that it provides value for money and continuity of cover. 

The Reasons are that on the 1^st February 2020 the Council’s main classes of insurance business, i.e. Liability, Property and Motor policies fall due for renewal. Insurance policies are currently subject to a discounted Long Term Agreement (LTA) expiring on 31 January 2022 and they provide continuity of cover.

Options considered and rejected were.

N/A

Assessment of Risk - Insurance cover is purchased as a risk transfer mechanism where the authority feels there is a too great a risk in funding a potential occurrence.

The source of funding is the revenue budget.

Legal Advice obtained.

Financial Advice obtained.

Procurement Advice obtained.

The following documents have been used to assist the decision process.

N/a

Contact Officer:       Cliff Peacock           Tel No: 0161 607 6980

This decision was published on 9 January 2020                                  .

This decision will come in force at 4:00pm on 16 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

10:00am on Wednesday 22 January 2020 in the Boardroom, Civic Centre, Salford City Council, Chorley Road, Swinton, M27 5DA.