Agenda and decisions

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of Contract for Contract for 0-19 Integrated Children’s Health Service as detailed in the table below:

The Reasons are.

This integrated service approach offered a number of benefits for the City Council including the integration and alignment of services and the combined management structure with financial saving and social value.  The service delivers the mandated elements of the healthy child programme and delivers on strategic priority areas for the 0-25 children and young people.

The services are monitored at 6 weekly contract review meetings with the commissioner and provide quarterly and annual updates against the KPIs and outcomes.  This includes a combination of data request, service user feedback, case studies and audits.  The services has consistently had good performance against KPI through the length of the contract, if any KPI are not at threshold they would be added to the risk register and a recovery plan requested. 

Options considered and rejected were:

Not to extend the Contract

Assessment of Risk:  High – The service has mandatory duties and any potential delay would have an impact on these being delivered.

The source of funding is: Children’s Integrated fund

Legal Advice obtained. Tony Hatton, Principal Solicitor, tel. 219 6323

When commissioning goods, services or works the Council must comply with the Public Contract Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s) failing which the award of a contract may be subject to legal challenge. In that regard, the children’s health services described in the report were procured in 2017 for a 3 year period with the option to extend for up to 2 further years.   

It is an established principle that an existing public contract is capable of being extended (or modified providing any modification does not affect the overall nature of the contract), where the original agreement makes provision for the extension. CSO’s also set out circumstances where contract extensions may be made.

When the contract was originally procured and awarded, it was made clear that the initial term would be subject to a potential extension of two years, hence any risk that any extension granted could be subject to realistic challenge by an aggrieved provider, on the basis that it ought to have been put out again to tender and advertised in accordance with PCR and CSO’s, is extremely low,  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

(1)   Approve the extension of Contract for the Managed Service for Temporary Agency Recruitment (Greater Manchester Collaboration) as detailed in the table below:

The reasons are in November 2016 Procurement Board approved the contract for the AGMA (Greater Manchester Collaboration) Managed Service for Agency Staffing. This approval contained an optional extension period of 12-months.

A robust procurement approach was undertaken for the original contract using a mini competition process through the YPO HR Services and Solutions framework agreement with the contract being awarded to the provider Reed PLC.

Overall, the collaborative approach and contract performance to date has been sucessful and it is the recommendation of the collaborative board to extend the contract for its full term.

Options considered and rejected were not approving the extension, leading to a risk of the Council being charged higher rates for agency workers, and that we would not meet the shared standards in compliance/ safeguarding/ insurance etc.

The source of funding is Revenue Budget.

Legal advice obtained: When commissioning contracts for the provision of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s) as set out in the Constitution, failing which the award of a contract may be subject to legal challenge.

It is an established principle that an existing public contract is capable of being extended (or modified providing any modification does not affect the overall nature of the contract), and CSO’s also allow for contract extensions to be made, where the parties agree and where the original contract makes provision for such an extension of the original term. In accordance with CSO’s, in view of the potential value of the extension (over £150k) the approval should be made by Procurement Board.

When the contract was originally procured by way of a fully compliant process by a mini competition exercise called off the YPO HR Services and Solutions Framework in January 2017, it was made clear in the documentation that the original three year term would be subject to a potential twelve month extension, hence any risk that the proposed extension would be subject to realistic challenge is extremely low, and the option to extend within the contract is now being properly exercised.

Once approved the extension will commit the Council to the twelve-month  ...  view the full decision text for item 5b

SALFORD CITY COUNCIL - RECORD OF DECISION

I Bill Hinds, Lead Member for Finance and Support Services and chair of the Procurement Board, in exercise of the powers contained within the City Council constitution do hereby approve:

(1)   an exception to Contractual Standing Orders in accordance with Paragraph 3.1, from procurement board, as follows :-

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the council’s interests.

     (2)   the award of contracts as detailed in the tables below relating to:

·       The spend to save pilot – Reduced Temporary Accommodation Costs: SASH Project, and

·       Abbott Lodge Supported Accommodation Project

The reasons are:

1.     challenges to the future procurement of these services exist in relation to the building ownership/leasing arrangements, where Salford City Council have no stake in the current arrangements and it  ...  view the full decision text for item 5c

Salford City Council - Record of Decision

I Councillor Bill Hinds, as Lead Member for Finance and Support Services and Chair of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The award of the Contract forsupply of aggregate,hire of plant and specialist vehicles and the provision of consultancy servicesas detailed in the tables below:

10:00am on Wednesday 5 February 2020 in the Boardroom, Salford City Council, Civic Centre, Chorley Road, Swinton, M27 5DA.