Agenda and decisions
PDF 74 KBVenue: The Boardroom, Salford Civic Centre, Chorley Road, Swinton
Contact: Carol Eddleston, Senior Democratic Services Advisor
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Apologies for absence |
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Declarations of interest |
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To approve, as a correct record, the minutes of the meeting held on 19 February 2020 |
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Matters arising |
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Decision items - Part 1 (open to the public) |
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Request for Approval - Renewal of sub 100kW electricity contract for the Council Additional documents: Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:
The Reasons are following the procurement of the electricity renewal via a fully compliant Manchester multi-supplier framework, SSE submitted prices for 24, 36 and 48 month contract. The 48 month contract will result in a cost of £671,201 per annum. This amounts to an increase in annual costs of £72,953 (12.19%) Options considered and rejected were 24 and 36 month fixed contract durations as opposed to the 48 months which would have seen an increase of 8.4% and 10% respectively and therefore a relatively small margin of 2% between each contract duration. The 48 month contract therefore provides budget certainty and mitigation against the potential risk of a significant increase in energy prices in the near future. Assessment of Risk Low The source of funding is general fund revenue budget and schools budgets. Legal Advice obtained From Tony Hatton, Principal Solicitor Financial Advice obtained from Gemma Singleton, Finance Officer Level 2 Procurement Advice obtained from Heather Stanton, Category Manager Climate Change Implications considered – The contract agreed is 100% green, therefore showing Salford City Council’s support for the generation of electricity from renewable sources to tackle climate change. The following documents have been used to assist the decision process. The
relevant documents contain exempt or confidential information and
are not available for public inspection Contact Officer: Majid Maqbool Tel No 0161 607 6987
The appropriate scrutiny committee to call-in the decision is the Growth and prosperity Panel and overview Scrutiny Panel.
FOR DEMOCRATIC SERVICES USE ONLY
* This decision was published on 12 March 2020
* This decision will come in force at 4.00 p.m. on 19 March 2020 unless it is called-in in accordance with the Decision Making Process Rules.
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Request for Approval - Contract Extension - Strategic Development of the VCSE Sector Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby: (1) Approve the extension of Contract for Strategic Development of the sector through engagement, support and influence and to promote volunteering for the period 1 April 2020 to 31 March 2021 – Current provider Salford Community and Voluntary Services SCVS
The reasons are as per report submitted to Procurement Board on 11 March 2020 The source of funding is Integrated and Non Integrated funding Legal advice obtained Tony Hatton – Feb 2020 Financial advice obtained Stephen Thynne Feb 2020 Procurement advice obtained Chris Conway Feb 2020 HR advice obtained N/A Climate change implications obtained N/A
Documents used The following documents have been used to assist the decision process. Fill Tender process in 2013 and ongoing monitoring and evaluation of service in relation to performance and value for money Contact details Contact Officer: Sandra Derbyshire Telephone number: 0161 793 2570
· This matter is not subject to consideration by another Lead Member. · The appropriate Scrutiny Committee to call-in the decision is the Adult Social Care
* This decision was published on 11 March 2020 * This decision will come in force at 4.00 p.m. on 18 March 2020 unless it is called-in in accordance with the Decision Making Process Rules.
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Request for Approval - Contract Extension - Advice and Information Services Additional documents:
Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby: (1) Approve the extension of Contract for Information and Advice Services – Salford CAB as detailed in the table below
The reasons are as per report submitted to Procurement Board on 11 March 2020 The source of funding is Integrated and Non Integrated funding Legal advice obtained Tony Hatton – Feb 2020 Financial advice obtained Stephen Thynne Feb 2020 Procurement advice obtained Chris Conway Feb 2020 HR advice obtained N/A Climate change implications obtained N/A
Documents used The following documents have been used to assist the decision process. Fill Tender process in 2013 and ongoing monitoring and evaluation of service in relation to performance and value for money
Contact details Contact Officer: Sandra Derbyshire Telephone number: 0161 793 2570
· This matter is not subject to consideration by another Lead Member. · The appropriate Scrutiny Committee to call-in the decision is the Adult Social Care
* This decision was published on 11 March 2020 * This decision will come in force at 4.00 p.m. on 18 March 2020 unless it is called-in in accordance with the Decision Making Process Rules.
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Request to go out to Tender - Key Cities Policy and Media Support Services |
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Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve the award of the contract for cash receipting software as outlined below:
Procuring a contract from the PfH framework agreement provides for an OJEU complaint process. It is essential that the City Council continues to offer a range of electronic payment services as well as accepting payments via credit and debit cards, to receive income from bill payers. Removing these options would mean considerable risk of loss of income if the services were removed. As the income management system is changing from PARIS to Civica pay in April it is prudent to use Allpay for a further year whilst the switch from PARIS to Civica pay is completed
Legal Advice obtained . Tony Hatton, Principal Solicitor, tel. 219 6323
When commissioning contracts for the provision of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 (the Regulations) which require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner. In addition, the Council is required to comply with the requirements of its own Contractual Standing Orders (CSO’s), failing which the award of a contract may be subject to legal challenge. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to.
The Council can comply with the requirements of the Regulations by carrying out its own procurement exercise or relying upon another contracting authority's compliant procurement exercise. In that regard, contracting authorities may procure goods, works or services through a ‘central purchasing body’ (and are deemed to have complied with the Regulations to the extent that the central purchasing body has). The definition of ‘central purchasing body’ includes an authority that concludes framework agreements for works, goods or services intended for one or more contracting authorities.
The purpose of a framework agreement is to select ... view the full decision text for item 5e |
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Request to go out to tender - Salford Residents Funeral Service |
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Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:
An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reasons highlighted in the table below and the award of the Contract for Pendleton Roundabout Traffic Accident Repair Scheme as detailed in the table below:
The Road Traffic Accident damaged the parapets and reinforced concrete portal wall to Broad Street Roundabout North West Subway and were unsafe in its current state. It was identified by inspection that the damage required repair/ replacement works as soon as practicable to reduce the time of the current Temporary Vehicular Crash Barriers protecting the area.
Options considered and rejected were:
Not to award the Contract
Low – (Parapet Replacements) Funding is available from the Block 3 Local Transport Capital Budget 2019/20 underspend. Urban Vision is experienced in undertaking similar refurbishment schemes. The parapets in their current condition are sub-standard. The proposed works would ensure the safety of the public using the carriageway/ subway. ... view the full decision text for item 5g |
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Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:
An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for (insert title of project/scheme/service or purchase of goods)as detailed in the table below:
This proposal will reduce the spend on unregulated 16+ provision in the City.
This proposal will reduce the risks associated with unregulated provision. By minimising the usage of this external market we gain greater control and oversight of quality via quality monitoring and regular contact with the Salford based provision.
The proposal will ensure that more Salford young people can remain in Salford The proposal will ensure that the current existing service are able to operate at a good standard
The proposal will mean that Route 29 will ... view the full decision text for item 5h |
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Request for Approval to go to market to identify a Managing Agent for 100 Embankment |
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Any other business - Part 1 (open to the public) |
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Exclusion of the public |
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Decision items - Part 2 (closed to the public) |
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Date and time of next meeting 10:00am on Wednesday 25 March 2020 in the Boardroom, Civic Centre, Salford City Council, Swinton, M27 5DA. |
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