Agenda and decisions

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The award a contract for the Supply, Installation and Maintenance of Multi-Functional Printers and Print Centre Equipment

The Reasons are

To seek approval for the award of the above-mentioned contract, The authority’s contract for provision of multifunction device will expire on 31/08/2020. The award of this contract will ensure that the authority can continue to provide printed output across the business until 2025. Significant cost savings and equipment improvements have been negotiated

Options considered and rejected were

None

Assessment of Risk

If the Council chose not to award a contract following this procurement exercise, the Council will be at risk of not having an MFP fleet beyond 31^st August 2020 due to the inability of the incumbent provider to continue to service the equipment past this date and there are no further opportunities to extend the contract. This would ultimately impact on the ability of certain functions to deliver their services who have a reliance on printed materials

The source of funding is

Revenue Budget

Legal Advice obtained

Yes

Financial Advice obtained

Yes

Procurement Advice obtained

Yes

HR Advice obtained

Yes

Climate Change Implications obtained

Yes

The following documents have been used to assist the decision process.

None

Contact Officer: Peter Cowling

Telephone number:0161 779 4996

The Lead Member has been consulted and is supportive of the proposed contract.

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

Approval to award a contract for Arboricultural Services

The Reasons are

The Arboricultural Service contract has been in place since August 2004, with the existing contract being entered into in April 2016 and scheduled to expire on the 31^st March 2020, extended to 31^st May 2020.

The contract relates to the provision of tree works within the City.

In accordance with the approval in September 2019 and in order to comply with the EU regulations and Contractual Standing Orders it was agreed that the contract be re – tendered.

Options considered and rejected were to use an existing framework within Greater Manchester or in-house service

Assessment of Risk: High

The city council as tree owner needs to ensure that its trees do not pose a danger to the public or property and are managed appropriately, it is therefore essential that an arboricultural contract is in place to maintain the city’s tree asset.

The source of funding is: Revenue and capital

Legal Advice obtained: Yes

Financial Advice obtained: Yes

Procurement Advice obtained: Yes

HR Advice obtained: n/a

Climate Change Implications obtained: Yes

The following documents have been used to assist the decision process.

Report to Procurement Board, 25^th March 2020

Arboricultural Service Award from tender

Contact Officer: Annie Surtees

Telephone number: 925 1153

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I Councillor Bill Hinds  in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:-

(a)  The award of the following contract for a project approved under the current Corporate Revenue Funding:-

(i) Acceptance of the tender from hsl Compliance Limited in the sum of £155,090.70 over three years for water system risk assessments and water hygiene monitoring services on corporate and educational properties.

The Reasons are:   To enable the service contract to progress as programmed and be commissioned to start for April 2020. 

Options considered and rejected were:None.  All procedures are in accordance with normal Standing Orders.

Assessment of Risk:  High. It is a statutory requirement that the Council comply with the water hygiene and testing regulations. The existing service contract expires at the end of March 2020 and a new contract is required to be in place from April 2020.

 The source of funding is: The funding sources available for the corporate property water testing and monitoring are those under the 2020/21 Corporate Revenue Budget and are detailed in reports previously submitted to Cabinet for approval. Third party (schools) costs will be paid directly by themselves.

Legal Implications: Supplied by: Tony Hatton, Principal Solicitor, tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the ESPO Framework 198 – Water System Risk assessment and Water Hygiene Monitoring Services framework agreement.

The purpose of a framework agreement is to  ...  view the full decision text for item 5d

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The appointment of Wates Construction Limited as detailed below to assist in the development of a business case for the delivery of new build council housing as detailed below

The Reasons are – That the appointment of Wates, and the work they will undertake, is necessary to assist the development of a business case for the delivery of around 200 new build units on the Longshaw Drive in Little Hulton.This forms part of a wider project for the delivery of new build housing on Council sites, by the Council for which a detailed business case is being prepared for consideration by the City Mayor in June 2020.

Options considered and rejected were- To do nothing and /or to seek proposals from other contractors

Assessment of Risk- Low in terms of the appointment and proposed works that will result in the submission of a planning application for the proposals.

The risk to the business case would be high if these works were not commissioned as the business case would lack critical information

The source of funding is -The approved Capital programme

Legal Advice obtained -Tony Hatton, Principal Solicitor, tel. 219 6323

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a call off exercise in accordance with the Scape Framework referred to in the body of the report.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of a contracting authority, as and when those services are required. If they are required then the Council will  ...  view the full decision text for item 5e

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

1)    The purchase of Electric Car/Derived Vans as detailed in the table below: -

The Reasons are:-

The purpose of this report is to seek approval for the purchase of electric car/derived vans.

Options considered and rejected were N/A

Assessment of Risk - Low

The source of funding is - Capital

Legal Advice obtained - Yes

Financial Advice obtained - Yes

Procurement Advice obtained - Yes

HR Advice obtained – N/A

Climate Change Implications obtained - Yes

The following documents have been used to assist the decision process.

The relevant documents contain exempt or confidential information and are not available for public inspection.

Contact Officer: Terry Dixie

Telephone number: 925 1046

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity.

*           This decision was published on 25 March 2020

*           This decision will come in force at 4.00 p.m. on 1 April 2020 unless it is called-in in accordance with the Decision Making Process Rules.

2. The purchase of Grounds Maintenance Vehicles and Street Cleansing vehicles as detailed in the table below: -

10:00am on Wednesday 8 April 2020 in the Boardroom, Salford City Council, Civic Centre, Chorley Road, Swinton, M27 5DA.