Agenda and decisions

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby:

Approve

(1)  The extension of the contract for the appointment of a appropriately skilled consultant project and programme manager through the STAR Procurement Framework to provide support in connection with the City Council’s growing workload of grant funded infrastructure projects.  This will be for a 12 month period.

(2)  An option to extend the appointment for a further 12 month period, subject to future work load, availability of funding and reaching agreement with the Councils HR team.

 as detailed in the table below:

The reasons are

• Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Growth Deal and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF) to the value of circa £70 million.

• Salford City Council together with the other districts across Greater Manchester are under pressure from the GMCA to ensure that adequate resources are in place to develop and deliver the MCF projects where funding has been awarded.

• The Regeneration Team in the City Council has inadequate resource to fully meet this demand.

Options considered and rejected were

·       That without additional resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding.

Assessment of risk

·       This is based on the bullet point immediately above, which relate to the council not being able to deliver externally funded projects.

The source of funding is

·       The proposal to extend the appointment of a programme manager (for a 12 month period) who will be working on projects   which are funded from the Growth deal grant and the Majors challenge fund, allow all costs to be re-claimed on a staged basis from the grant funding body at the Greater Manchester Combined Authority (GMCA).

Legal advice obtained from Tony Hatton- 0161 219 6323

Financial advice obtained from Natalie Birchall – ext 2316

Procurement advice obtained from Emma Heyes – ext  6243

HR advice obtained from Steve Hulme – ext 8631

Climate change implications obtained from Mike Hemmingway – ext 3209

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 22 July 2020 – Extension of appointment a Project and Programme manager  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reasons highlighted in the table below and the award of the Contractas detailed in the table below:

The reasons are, there is no specialist support services to offer perpetrators of abuse to break the domestic abuse cycle.

The service response to Covid high-lights a significant gap in provision. Salford SIDAS Service supports victims, Salford young people’s domestic abuse service supports Children. The IDVA provision for Salford SIDAs works hard to empower victims to leave through safety planning and risk assessments. However, if we don’t actively work toward effectively challenging the behaviours of perpetrators, the cycle of abuse continues. Therefore a 12 month Covid response pilot, to work with perpetrators throughout this period and manage the increase demand the city is likely to face once restrictions are relaxed is needed.

The programme  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of the contract for the Responsive Repairs Framework suppliers for a further period of twelve months as detailed in the table below:

The reasons are

The existing framework suppliers have demonstrated their ability and commitment in undertaking the Councils requirements over the period of the existing contract. They have confirmed that they are willing to continue their contract for a period of a further twelve months with minor reasonable adjustments to their contract prices to cover for inflation

There is provision within the current contract to extend the agreement for a further period from 06/08/2020 to 05/08/202

Options considered and rejected were

None. All procedures are in full compliance with Contractual Standing Orders

Assessment of risk:  Medium

Direct access to a number of contractors who are available to undertake responsive repairs will help ensure that the Council can quickly comply with practical and statutory obligations that are required to maintain buildings and services in a fit state of order.

The source of funding is:

Revenue and capital budget allocations

Legal advice obtained Submitted by: The Shared Legal Service

Tony Hatton, Principal Solicitor, tel. 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The report essentially covers the request to grant a twelve month extension period to the appointment of contractors under an existing framework agreement for responsive repairs which is due for renewal in August 2020.

The original framework agreement was approved by Procurement Board at their meeting on 30 May 2018. The existing contract is for a period of 2 years, with the option to extend for a further two (2) periods of 12 months. The Agreement commenced on 6 August 2018 initially for 2 years and may be extended on an annual basis at the discretion of the Authority for a further year on each occasion, up to a  ...  view the full decision text for item 5c

10:00am on Wednesday 5 August 2020 via MS Teams Live.