Agenda and decisions

Procurement Board - Wednesday, 19 August 2020 10.00 am

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 5 August 2020 PDF 45 KB

Matters arising

Decision items - Part 1 (open to the public)

Request for Approval - Islington Mill - Appointment of the Multi-disciplinary Consultancy Team PDF 136 KB

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

the award of the contract by Islington Mill Arts Club for the appointment of a multi-disciplinary consultancy team for the Islington Mill project (subject to securing ERDF funding)as detailed in the table below. This will also be subject to satisfactory financial checks and references.

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Islington Mill- Appointment of a multi-disciplinary consultancy team
Name of Successful Contractor	Counterculture Partnership LLP
Supplier Registration Number (to be supplied by Corporate Procurement)	OC370322
Type of organisation (to be supplied by Corporate Procurement)	Limited Liability Partnership
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value	£ 367,705	Full Project
Contract Duration	28 months
Contract Start Date	01/09/2020
Contract End Date	31/12/2022
Optional Extension Period 1	months
Optional Extension Period 2	months
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Perry Twigg 07966 316309
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	OJEU Open Tender
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	N/A
Funding Source	Grant
Ethical Contractor	Mayor’s Employment Charter Committed to sign up to the Charter
	Accredited Living Wage Employer		?

The Reasons are

· The key reason for bringing this report forward (ahead of a decision on the ERDF funding bid) is that one element of match funding for the project (£858,000 from Arts Council England) is at risk, unless tangible progress is demonstrated on moving the project forward.

Discussions with Arts Council England and their advisors has indicated that we need to make meaningful use of the period of time, up to the expected decision on ERDF funding by progressing the procurement process. Subject to a positive decision on the funding, the project could then be progressed without delay to achieve a programmed start on site in January 2021 with the main building works.

· Recommending the approval of the award of the above contract by Islington Mill Arts Club will enable the following to be undertaken to achieve the programmed start on site of January 2021: -

- Islington Mill - procurement of the building works (RIBA stage 4/5) and administration and supervision of the building contract through to completion (RIBA stages 5 – 7)

- New Islington Mill –to progress through RIBA stage 4 (technical design) to RIBA stage 7 (in use).

Options considered and rejected were

Not to bring forward the procurement process ahead of a decision on the ERDF funding bid. However, this would have risked the loss of £858,000 Arts Council England match funding.

Assessment of Risk

Medium:

The key reason for commencing the tender process (ahead of a decision on the ERDF funding bid, expected August 2020) is that one element of match funding for the project ... view the full decision text for item 5a

Any other business - Part 1 (open to the public)

Date and time of next meeting

10:00am on Wednesday 2^nd September via MS Teams Live.