Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

No. Item


Apologies for absence


Declarations of interest


To approve, as a correct record, the minutes of the meeting held on 5 August 2020 pdf icon PDF 45 KB


Matters arising


Decision items - Part 1 (open to the public)


Request for Approval - Islington Mill - Appointment of the Multi-disciplinary Consultancy Team pdf icon PDF 136 KB


Salford City Council - Record of Decision


I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:


the award of the contract by Islington Mill Arts Club for the appointment of a multi-disciplinary consultancy team for the Islington Mill project (subject to securing ERDF funding)as detailed in the table below. This will also be subject to satisfactory financial checks and references.

Detail required


Title/Description of Contracted Service/Supply/Project

Islington Mill- Appointment of a multi-disciplinary consultancy team

Name of Successful Contractor

Counterculture Partnership LLP

Supplier Registration Number

(to be supplied by Corporate Procurement)


Type of organisation

(to be supplied by Corporate Procurement)

Limited Liability Partnership

Status of Organisation

(to be supplied by Corporate Procurement)


Contract Value

£ 367,705

Full Project

Contract Duration

28 months

Contract Start Date


Contract End Date


Optional Extension Period 1


Optional Extension Period 2


Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Perry Twigg 07966 316309

Lead Service Group


How the contract was procured?

(to be supplied by procurement)

OJEU Open Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date


Funding Source


Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter


Accredited Living Wage Employer





The Reasons are

·       The key reason for bringing this report forward (ahead of a decision on the ERDF funding bid) is that one element of match funding for the project (£858,000 from Arts Council England) is at risk, unless tangible progress is demonstrated on moving the project forward.


Discussions with Arts Council England and their advisors has indicated that we need to make meaningful use of the period of time, up to the expected decision on ERDF funding by progressing the procurement process.  Subject to a positive decision on the funding, the project could then be progressed without delay to achieve a programmed start on site in January 2021 with the main building works.


·       Recommending the approval of the award of the above contract by Islington Mill Arts Club will enable the following to be undertaken to achieve the programmed start on site of January 2021: -


-        Islington Mill - procurement of the building works (RIBA stage 4/5) and administration and supervision of the building contract through to completion (RIBA stages 5 – 7)


-        New Islington Mill –to progress through RIBA stage 4 (technical design) to RIBA stage 7 (in use).


Options considered and rejected were

Not to bring forward the procurement process ahead of a decision on the ERDF funding bid.  However, this would have risked the loss of £858,000 Arts Council England match funding.


Assessment of Risk




The key reason for commencing the tender process (ahead of a decision on the ERDF funding bid, expected August 2020) is that one element of match funding for the project  ...  view the full decision text for item 5a


Any other business - Part 1 (open to the public)


Date and time of next meeting

10:00am on Wednesday 2nd September via MS Teams Live.