Agenda and decisions

Procurement Board - Wednesday, 2 September 2020 10.00 am

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 19th August 2020 PDF 37 KB

Matters arising

Decision items - Part 1 (open to the public)

Request for Approval - Contract Award - Salford Bolton Network Improvements (SBNI) - Delivery Package 6 (DP6) Madams Wood Road, Little Hulton PDF 214 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

I, Bill Hinds, as Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of its powers contained within the Council constitution, do hereby:

1. Approve the appointment of Bethell Ltd at a cost of £334,161.58 to undertake the SBNI DP6 Madams Wood Road works.

2. Approve the creation of a purchase order to the value of £334,161.58 to Bethell Ltd to enable payments to be made to the contractor.

3. Approve the allocation of £35,000 from Highways Investment Programme 20/21 and £100,000 from Highways Capital Programme 20/21 to cover the street lighting works.

4. Delegate authority to the Strategic Director Place in consultation with the S151 officer to amend the Deed of Variation for the existing Grant Funding Agreement (GFA) between Salford City Council, Transport for Greater Manchester (TfGM) and the Greater Manchester Combined Authority (GMCA)

The Reasons are:

The proposed work on Madams Wood Road form one of the Delivery Packages for the SBNI programme the objectives of which are to improve the punctuality, regularity and reliability of bus services in the region and promote active, healthy lifestyles and make active sustainable travel safer and easier to use and an attractive alternative to the private car.

Invitations to tender by conducting a mini competition were issued to contractors on the Bolton Highways Framework. Four tenders were received for this work and based on the scoring criteria Bethell Ltd received the highest score and was the most economically advantageous tender based on the quality and pricing assessment.

Options considered and rejected were:

Not to award the contract

Assessment of Risk:

Low

The source of funding is:

Greater Manchester Combined Authority (GMCA).

Highways Investment Programme 19/20

Highways Investment Programme 20/21

Highways Capital Programme 20/21

Legal Advice obtained: Tony Hatton, Principal Solicitor, tel. 219 6323

Financial Advice obtained: Natalie Birchall Ext 2316

Procurement Advice obtained: Christopher Conway tel. 0161 686 6248

HR Advice obtained: N/A

Climate Change Advice obtained: Opu Anwar / Mike Hemingway Ext.4880/3209

The following documents have been used to assist the decision process:

Report to the City Mayor’s Regeneration Briefing – 13 July 2015

Urban Vision – Regeneration Panel Presentation – July 2016

Report to Lead Member for Planning & Sustainable Development – 9th May 2017

Report to Procurement Board 19th February 2020

Report to Procurement Board 2^nd September 2020

Contact Officers:

Opu Anwar, SCC Project Sponsor, Infrastructure Team- Ext. 4880

Nicola Smithies, Principal Engineer, SCC – Ext 6007

Simon Cook, Project Director, Capita – 07927 563 462

· This decision is not subject to consideration by another Lead Member

· The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel

Signed: BILL HINDS Dated: 2 September 2020

Lead Member

This decision was published on 2 September 2020

This decision will come in force at 4.00 p.m. on 9 September 2020 unless it is called-in in accordance with the Decision Making Process Rules.

Request for Approval - Exception to Contractual Standing Orders - Contract Variation - Gaddum Carers Service - Bereavement and Palliative Care Counselling for Children and Young People PDF 126 KB

Additional documents:

Restricted enclosure 8 View the reasons why document 5b/2 is restricted

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and approve a variation to the Contract for the Gaddum Carer’s Serviceas detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Variation of the Carer’s Service contract to include ‘Bereavement and Palliative Care Counselling
Name of Successful Contractor	The Gaddum Centre
Supplier Registration Number (to be supplied by Corporate Procurement)	Charity – 507162 Company – 1348975
Type of organisation (to be supplied by Corporate Procurement)	Registered Charity
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value	£80,486.73 (£59,636 of which additional non recurrent funding)	Per Annum (estimated average)
Contract Duration	(For additional funding) 12 months from 01.07.20 to 30.06.21, plus option to extend for further 12 months
Contract Start Date	01/10/2020
Contract End Date	30/09/2021
Optional Extension Period 1	01/10/2021 – 30/09/2022
Optional Extension Period 2
Who will approve each Extension Period?	Strategic Director (extension < £150k)
Contact Officer (Name & number)
Lead Service Group	People Services
Reason for CSO Exception (select all that apply)	The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition
	The execution of works or the supply of goods or services is controlled by a statutory body
	Delivers Best Value to the Council
	Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation
	The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition
	Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents
	Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.
Funding Source	External Funding Source (please identify below)
Ethical Contractor	Mayor’s Employment Charter Committed to sign up to the Charter
	Accredited Living Wage Employer

The reasons are:

· Gaddum have delivered Children and Young People’s bereavement counselling and palliative care counselling services in Salford for 10+ years, funded by Salford CCG.

· Significant risks have been identified related to the service’s capacity to meet anticipated needs due to increased demand for bereavement support due to COVID -19 and the predicted surge in referrals to mental health services. In addition, the new pan-GM bereavement support service is now actively promoting locality based services and sign posting people to these, including the Salford Gaddum ... view the full decision text for item 5b

Any other business - Part 1 (open to the public)

Date and time of next meeting

10:00am on Wednesday 9^th September 2020 via MS Teams Live.