Agenda and decisions

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract forCapital Programme Grant Funded External Support for The Mayor’s Cycling and Walking Challenge Fund schemes with an option to extend the appointment for a further 4 months, subject to future workload and availability of funding.

The Reasons are due to the pressures on resource and funding this report seeks approval to appoint external professional services to support the in-house highway design team to assist in the completion of the detailed designs for the MCF schemes identified above. The external professional services required consist of technical highway design support staff in the form of a Principal Engineer; Senior Engineer; Engineer; and a Technician. Individuals to undertake these roles will be selected based upon a review of CV’s to ensure that the proposed technical staff have the appropriate experience and knowledge to support the internal highway design engineers to deliver a range of schemes within the MCF programme.  It is anticipated that the roles will be required full time for a period of 6 months to meet the peak of resource requirements on the current programme between October 2020 and April 2021. The contract value of £140,175.00 is based upon the current programme and associated resource tracker. If additional technical support is required beyond the 6 month period currently identified we would propose monthly extensions based upon the rates identified in the report. Any extension to the contract period will require separate monthly order forms in accordance with AGMA Civil & Structural Engineering Professional Services Framework Agreement terms and conditions and the terms and conditions of the NEC3 Professional Services Contract (April 2013).

Options considered and rejected were employment of addition technical staff in-house.

Assessment of Risk: High

The significant risk is that without additional technical resource, the Council does not have the ability to deliver  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for construction of Peel Park Community Bike Park to Architrail Velosolutions UK Ltd.

The Reasons are:

Further to the decision of the Strategic Director Place on 21^st July to seek formal, sealed tenders for the construction of Peel Park Community Bike Park tenders have been received and evaluated. The most economically advantageous tender (MEAT) was submitted by Architrail Velosolutions UK Ltd.

Options considered and rejected were - N/A

Assessment of Risk - Low

The source of funding is external grants :-

£109,049 Places to Ride (Sport England)

£50,000 London Marathon Trust

£27,348 Access Sport

£50,000 Little Hulton Big Local

Legal Advice obtained:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the PCR require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge.

The procurement procedure undertaken in this matter including publication on the Chest portal appears robust and compliant with the requirements of CSO’s and PCR. The appointment of the provider for the works follows an open tender process which is outlined within the body of the report, with bidders being evaluated on the most economically advantageous tender, resulting in the proposed award of the contract to Architrail Velosolutions UK Ltd. Having undertaken the open tender exercise route set out in the report, the Council may take some comfort that value for money is being obtained and periodically tested, with open competition maintained. 

Financial Advice obtained:

The aforementioned contract costs amounting to  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The award of a Contract to AECOM Limited, at a cost of £264,265.00 to provide professional services for the site supervision of the A5063 Trafford Road Improvements Scheme main works contract and project management of the scheme through to its completion, as detailed in this report.

Delegated authority to the Strategic Director of Place to approve further payments to AECOM Limited, not exceeding £66,066.25 (25% of the tender amount) for additional work and work within the Defects Period, not included in the tender sum.

Further details are included in the table below:

The Reasons are

The external consultant team will provide essential professional services fulfilling the City Council’s obligation to appoint a Project Manager and Site Supervisor as required by its NEC3 contract for the main improvement works on Trafford Road, and providing a team to support the above positions and manage the scheme through to its completion.

Options considered and rejected were

To provide the same services from in-house resources.  This was carefully considered but rejected due to the availability of these resources and commitments to other ongoing projects.

Assessment of Risk

Medium.  Delay in awarding this contract may adversely affect progress on the main construction works contract.  Slippage on the main works programme could result in an overrun of the funding deadline, putting unspent grant funding at risk of being withdrawn.

The source of funding is

The overall scheme budget is £19,832,000, comprised of £10,500,000 Growth Deal 3 grant funding, £4,832,000 Mayor’s Challenge Fund grant funding and £4,500,000 local match funding.

Legal Advice obtained

Financial Advice obtained

Procurement Advice obtained

HR Advice obtained

Climate Change Implications obtained

The following documents have been used to assist the decision process.

Report of the Strategic Director of Place to the Procurement Board on 7^th October 2020.

Contact Officer: Richard Tindall

Telephone  ...  view the full decision text for item 5c

10:00am on Tuesday 20 October – this is a day earlier than originally planned due to a special Council meeting having been called on 21 October.