Agenda and decisions

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution and the award of the Contract for The Safe Families for Children Serviceas detailed in the table below:

The reasons are

The Safe Families for Children (SFFC) programme offers packages of support through a network of volunteers providing a community solution for families in crisis, or in need of support. The support includes: providing emotional and practical support; short stay hosting for children; donations of goods and services and now, more recently also taking the lead with some families in their Early Help Assessment and support.

This volunteer support is supervised by SFFC who have qualified social work staff and agreed in conjunction with Early Help Locality Teams, to ensure that the support is embedded within, and complementary to, the team around the family approach.

As discussed in the report SFFC is a specialist service that is delivering good value, offering vulnerable  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I, Bill Hinds, as Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of its powers contained within the Council constitution, do hereby:

1.     Approve the appointment of Eric Wright Civil Engineering Ltd at a cost of £236,808.27 to undertake the Parrin Lane/ Worsley Junction Improvement works.

2.     Approve the creation of a purchase order to the value of £236,808.27 to Eric Wright Civil Engineering Ltd to enable payments to be made to the contractor.

3.     Approve the creation of a purchase order to the value of £1,635.74 to Virgin Media Limited to enable payments to carry out utility alteration works.

4.     Approve the creation of a purchase order to the value of £54,490.80 to Transport for Greater Manchester (TfGM) for the supply and installation of new traffic signal equipment.

5.     Approve professional fees to the value of £14,777.59 for the supervision and management of the works on site.

6.     Approve the 10% risk allocation to the value of £30,771.24, 10% of the total works costs.

The Reasons are:

A £150,000 Section 106 contribution was secured from Lidl as a condition of supporting the Planning Application for their new store at the nearby former Brown Cow public house site. The signed section 106 agreement requires that the contribution is directed solely towards highway and footpath improvement works at the junction between Worsley Road and Parrin Lane.

The proposed improvement works at the Parrin Lane/Worsley Lane Junction will significantly improve traffic movements and enhance the safety at the junction. The improved pedestrian facilities could encourage short journeys to be taken on foot as an alternative to the private car.

Invitations to tender under the Lot 2 Minor Civils Framework were conducted by issuing a mini competition to the six contractors. All six submitted a tender and based on the scoring criteria Eric Wright Civil Engineering limited received the highest score and was the most economically advantageous tender based on the quality and pricing assessment.

Options considered and rejected were:

Not to award the contract

Assessment of Risk:

Low

The source of funding is:

·       Section 106 contribution - £150,000

·       Block 3 Transport Capital Programme - £200,000

·       Total - £350,000

Legal Advice obtained: Tony Hatton, Principal Solicitor, tel. 219 6323

Financial Advice obtained: Alison Woods, Finance Officer, (Capital)

Ext 1135

Procurement Advice obtained: Heather Stanton, Category Manager ext.  6241

HR Advice obtained: N/A

Climate Change Advice obtained: Nicola Smithies / Mike Hemingway Ext.6070/3209

The following documents have been used to assist the decision process:

Report to Lead Member for Planning & Sustainable Development – 19th February 2019

Report to Lead Member for Planning & Sustainable Development – 23rd March 2020

Contact Officers:  

Nicola Smithies, Principal Engineer, Salford City Council – Ext 6070

Nathan Williams, Engineering Technician, Salford City Council – Ext 4916

·       This decision is not subject to consideration by another Lead Member

·       The appropriate Scrutiny Committee to call-in the decision is the Growth  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract for Key Cities Policy and Media Support Services as detailed in the table below:

The Reasons are:

Salford City Council is a member of Key Cities and serves as the network’s secretariat. As a result, the council acts as the lead authority for Key Cities business including the commissioning of services on its behalf.

The network is supported by external media and policy support services to increase awareness and influence of Key Cities and its activity. The current contract for these services expires on 31 December 2020. The Key Cities Executive (Cabinet) has agreed to recommission these services to ensure capacity is in place to enable Key Cities to continue to function. 

Options considered and rejected were: Not to award

Assessment of Risk

The current policy and media support services contract expires on 31 December 2020. Therefore, if a new contract is not in place by 1 January 2021, there could be a reputational risk for Key Cities in terms of not being able to respond effectively to future media opportunities or national policy announcements. This will negatively impact on the work of the network.

The source of funding is:

The Key Cities budget which is provided by the annual contributions made to Salford City Council by members for the management of Key Cities. There is no financial draw on Salford City Council

Legal Advice obtained- Tony Hatton, Principal Solicitor,

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the PCR require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which  ...  view the full decision text for item 5c

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract for Regulatory Services and Refuse Collection Software Systems as outlined in the table below.

The reasons for awarding this contract are:

Re-contracting with Civica under the DAS framework via a direct award for Civica CX (replacement for Civica App) and Powersuite, includes Salford retaining the current Regulatory Services software system (Civica App) and transitioning to Civica’s new system (Civica CX) during the early years of the contract. This option includes consultancy support form Civica - project management and training support for staff and the our Digital, Data and technology (DDaT) team to adopt and support the new system. The new system will enable the services using it to work more effectively. Implementing new solutions and systems within the system will be easier, enabling services to support our changing needs/requirements.

Civica’s new Regulatory Services platform (Civica CX) is hosted, allowing upgrades and enhancements to be managed seamlessly by Civica, reducing system downtime and demand on DDaT (Digital Data and Technology) to maintain the system infrastructure.

The product allows staff to be digitally agile. The system is web based and can be accessed from any device with an internet connection.

The product offers improved processing efficiency and reduced administration via process automation (where appropriate) and increases operationally active time, increasing the productivity of teams without the need for increasing team costs / staffing at a time when demands on the services are rising.

Civica CX offers an improved citizen experience – meets the demand of the modern citizen and interacts with them in self-serve ways they find attractive and easy (e.g. online, email and SMS). For example, the system incorporates a citizen portal and booking functionality which allows full end to end processes to be managed  ...  view the full decision text for item 5d

The following item is for the primary purpose of providing members of the public with all relevant information on the respective matters, other than those elements, which in accordance with the relevant sections of the Local Government Act 1972, remain confidential and require that any arising decision is taken in Part 2 of the agenda.

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution and the award of the Contract as detailed in the table below:

The reasons are:

·       Following the delays due to Covid-19, we have identified that there are significant risks in losing the expert knowledge and support from ICT Revolutions, and to maintain the current project timeline we require their knowledge and capacity

·       Failure to keep ICT Revolutions as our implementation partners would be high risk, both in terms of cost (increased development and testing time), quality (loss of their expert knowledge) and time (failure to meet the ambitious deadline of August 2021)

·       All the planned project contingency was used in extending the current Carefirst licence with OLM due to the Covid-19 delay

Options considered and rejected were not extending the support from ICT Revolutions, which would leave the project at significant risk as detailed above.

Assessment of risk:

As established elsewhere, a significant risk lies with the council if we choose  ...  view the full decision text for item 8a

10:00am on Wednesday 2^nd December 2020 via MS Teams Live.