Agenda and decisions

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

1.     Approve the appointment of Eurovia Infrastructure Limited, subject to Greater Manchester Combined Authority (GMCA) approval of a Full Business Case and Delivery Agreement at a cost of £1,757,875.04, to undertake the main works on the Liverpool Street Corridor project.

2.     Approve the creation of a purchase order to Eurovia Infrastructure Limited, to the value of £1,757,875.04, to enable payments to be made to the contractor

3.     Approval of a risk allocation totalling £391,400.00

4.     Approve the ‘Construction Phase Supervision and Management Fees’ totalling £206,960.81 and Approve the engagement with and subsequent appointment of AECOM to provide NEC Project Management support for the project.

5.     Approve the ‘Statutory Undertaker Diversion’ costs associated with the project totalling, £346,758.64 and approve the creation of the necessary Purchase Orders.

6.     Approve the ‘Other Costs’ associated with the project delivery totalling £87,228.56 and approve the creation of any required Purchase Orders.

The Reasons are:

Liverpool Street between Albion Way and Oldfield Road is a key corridor in terms of transport and regeneration and is likely to undergo significant change in the coming years in terms of its use, function and character. Investment in the corridor is needed to support and act as a catalyst for this transformation. The proposed changes to the corridor ensure that it can safely and effectively accommodate all modes while supporting greater levels of walking and cycling and being future proofed for the anticipated changes that the redevelopment of the area will bring. It will also improve the attractiveness of the corridor and act as a catalyst for regeneration.

Options considered and rejected were:

Do Nothing, this would mean people travelling in this area, particularly those from the local community would be more likely use a car, resulting in more air pollution and  congestion. This would be a missed opportunity to enhance the options for  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(i)    the outcome of the Stage 2 procurement process conducted through the STAR Framework to award the contract to J Greenwood (Builders) Limited as constructor partner to design and build a new rugby league community clubhouse for Salford City Roosters.

The Reasons are

Within Salford City Council’s Playing Pitch Strategy there is an action to improve ancillary facilities at the site which is currently leased to Salford City Roosters.  The clubhouse will address this and provide opportunities for wider community engagement.

Options considered and rejected were - nil

Assessment of Risk :

Medium. The programme has been developed to achieve the delivery of contracts to meet the grant funding criteria and the completion dates.  A project client-controlled risk pot has identified particularly with reference to ground conditions.  COVID measures have been allowed for within the contract but clearly this remains a risk.

The source of funding is

£377,863                     CREATEDBY RLWC2021 Capital

£300,000                     Salford City Council capital (Leisure)

£390,000                     Salford City Council – additional contribution via                  

                                    virement                                   

£  14,000                     Salford City Roosters

£  10,000                     Booths Charities

£    2,000                     Standing Together Fund

£    2,000                     ForViva Group

£1,095,863                  TOTAL

Legal Advice obtained

Tony Hatton (Principal Solicitor) Tel. 219 6323.

Date:16^th December 2020

Financial Advice obtained

Alison Woods, Finance Officer, Capital

Date:16^th December 2020

Procurement Advice obtained

Heather Stanton (Category Manager – Corporate Procurement Team)

Date:16^th December 2020

HR Advice obtained: N/A

Climate Change Implications obtained:

Michael Hemingway Principal Officer Climate Change

Date:16^th December 2020

The following documents have been used to assist the decision process. N/A

Contact Officer: Jackie Ashley

Telephone number: 07515 188242

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of the Minor Building Works Framework Agreement as detailed in the table below:

The reasons are

To enable the continued provision of access to suitable contractors to deliver projects and programmes for construction works on behalf of the Council

Options considered and rejected were

The retendering of the frameworks to compile a new list of contractors. The existing framework contract contains an option for an extension period of two years. On the basis that the existing framework contractors have demonstrated their ability to meet the Council’s needs and objectives it is considered reasonable to exercise the option to extend the term. A contract extension would also allow the continued delivery of social value outcomes in terms of continued employment opportunities and use of local labour and suppliers

Assessment of risk

Medium. If the current frameworks were allowed to expire it would require the Council to use other national frameworks which may not be as advantageous in terms of delivery or social value

The source of funding is from within capital programmes, revenue allocations and grant awards.

Legal advice obtained – Tony Hatton (Principal Solicitor) Tel 0161 219 6323

The following commentary was provided in the report dated 9^th January 2019 which set up the existing frameworks;

The report sets out the details for appointing bidders to the Council’s Minor Works Framework Agreements which are due for renewal. There are two category values (£0 - £150,000 and £150,000 - £500,000) for which contractors require to be appointed.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance  ...  view the full decision text for item 5c

11:30am on Friday 22nd January 2021 via MS Teams Live.

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the Insurance renewal recommendations- along with the proposed expenditure- on the basis that it provides value for money and continuity of cover.

The Reasons are that on the 1^st February 2021 the Council’s main classes of insurance business, i.e., Liability, Property and Motor policies fall due for renewal. Insurance policies are currently subject to a discounted Long Term Agreement (LTA) expiring on 31^st January 2022, and they provide continuity of cover.

Options considered and rejected were

N/A/

Assessment of Risk -Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.

The source of funding is the revenue budget

Legal Advice obtained - yes

Financial Advice obtained – outstanding

Procurement Advice obtained- yes

HR Advice obtained

No

Climate Change Implications obtained

No

The following documents have been used to assist the decision process.

AON insurance report

Schedule of Properties

In House Claims Handling Return

Motor Fleet Schedule

Estimated Annual Wageroll figures

Annual Governance Statement 2019-20

Council Constitution 2020

GM Business Continuity 

SCC Housing Strategy 2020-2025

Mayor’s Register of Executive Functions delegated to Chief Officers – 2020

Mayor’s Register of Executive Functions delegated to Lead Members - 2020

Procurement Strategy 2017-19

Public Rights Notice

Emergency Planning and Business Continuity Update Report 2020

SCC – Statement of Accounts 2019-20

RIDDOR Incidents

Contact Officer: Cliff. Peacock

Telephone number: 0161 607 6890

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

FOR DEMOCRATIC SERVICES USE ONLY

*         This decision was published on 7^th January 2021.

*         This decision will come in force at 4.00 p.m. on 14^th January 2021  ...  view the full decision text for item 8a