Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 9th December 2020 pdf icon PDF 319 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval - Contract Award - Liverpool Street Corridor pdf icon PDF 392 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

1.     Approve the appointment of Eurovia Infrastructure Limited, subject to Greater Manchester Combined Authority (GMCA) approval of a Full Business Case and Delivery Agreement at a cost of £1,757,875.04, to undertake the main works on the Liverpool Street Corridor project.

2.     Approve the creation of a purchase order to Eurovia Infrastructure Limited, to the value of £1,757,875.04, to enable payments to be made to the contractor

3.     Approval of a risk allocation totalling £391,400.00

4.     Approve the ‘Construction Phase Supervision and Management Fees’ totalling £206,960.81 and Approve the engagement with and subsequent appointment of AECOM to provide NEC Project Management support for the project.

5.     Approve the ‘Statutory Undertaker Diversion’ costs associated with the project totalling, £346,758.64 and approve the creation of the necessary Purchase Orders.

6.     Approve the ‘Other Costs’ associated with the project delivery totalling £87,228.56 and approve the creation of any required Purchase Orders.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Liverpool Street Corridor

Name of Successful Contractor

Eurovia Infrastructure Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

07388667

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£1,757,875.04

Full Project

Risk Allowance

£391,400.00

Risk Allowance

Contract Duration

7 months

Contract Start Date

15/03/2021

Contract End Date

15/10/2021

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Matthew Mollart 779 6184

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Manchester City Council Construction Framework

Funding Source

Growth Deal 2

Local Match – Capital Programme

Mayors Cycling and Walking Fund

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 


 

The Reasons are:

Liverpool Street between Albion Way and Oldfield Road is a key corridor in terms of transport and regeneration and is likely to undergo significant change in the coming years in terms of its use, function and character. Investment in the corridor is needed to support and act as a catalyst for this transformation. The proposed changes to the corridor ensure that it can safely and effectively accommodate all modes while supporting greater levels of walking and cycling and being future proofed for the anticipated changes that the redevelopment of the area will bring. It will also improve the attractiveness of the corridor and act as a catalyst for regeneration.

 

Options considered and rejected were:

Do Nothing, this would mean people travelling in this area, particularly those from the local community would be more likely use a car, resulting in more air pollution and  congestion. This would be a missed opportunity to enhance the options for  ...  view the full decision text for item 5a

5b

Request for Approval - Salford City Roosters Clubhouse Project pdf icon PDF 422 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

(i)    the outcome of the Stage 2 procurement process conducted through the STAR Framework to award the contract to J Greenwood (Builders) Limited as constructor partner to design and build a new rugby league community clubhouse for Salford City Roosters.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Provision of a new rugby sport team clubhouse

Name of Successful Contractor

J Greenwood (Builders) Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

01017470

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£882,337

Full Project

Contract Duration

28 weeks

Contract Start Date

01/03/2021

Contract End Date

10/09/2021

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Jackie Ashley 07515 188242

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework call-off mini competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

STAR Framework 1, Lot No 2

Band 1 Design and Build

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer


 

The Reasons are

 

Within Salford City Council’s Playing Pitch Strategy there is an action to improve ancillary facilities at the site which is currently leased to Salford City Roosters.  The clubhouse will address this and provide opportunities for wider community engagement.

 

Options considered and rejected were - nil

 

Assessment of Risk :

Medium. The programme has been developed to achieve the delivery of contracts to meet the grant funding criteria and the completion dates.  A project client-controlled risk pot has identified particularly with reference to ground conditions.  COVID measures have been allowed for within the contract but clearly this remains a risk.

 

The source of funding is

£377,863                     CREATEDBY RLWC2021 Capital

£300,000                     Salford City Council capital (Leisure)

£390,000                     Salford City Council – additional contribution via                  

                                    virement                                   

£  14,000                     Salford City Roosters

£  10,000                     Booths Charities

£    2,000                     Standing Together Fund

£    2,000                     ForViva Group

£1,095,863                  TOTAL

 

Legal Advice obtained

Tony Hatton (Principal Solicitor) Tel. 219 6323.

Date:16th December 2020

 

Financial Advice obtained

Alison Woods, Finance Officer, Capital

Date:16th December 2020

 

Procurement Advice obtained

Heather Stanton (Category Manager – Corporate Procurement Team)

Date:16th December 2020

 

HR Advice obtained: N/A

 

Climate Change Implications obtained:

Michael Hemingway Principal Officer Climate Change

Date:16th December 2020

 

The following documents have been used to assist the decision process. N/A

 

Contact Officer: Jackie Ashley

Telephone number: 07515 188242

 

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed:         BILL HINDS                                Dated:  ...  view the full decision text for item 5b

5c

Request for Approval - Extension of Existing Framework - Minor Building Works pdf icon PDF 510 KB

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of the Minor Building Works Framework Agreement as detailed in the table below:

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

Minor Building Works Framework Agreement

Name of Contractor

See lists within the Procurement Board report dated 6th January 2021

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Choose an item.

Value of Contract Extension

£10 million

Per Annum (estimated average)

Existing Contract Term

01/02/2019

to

31/01/2021

Extension Period

01/02/2021

to

31/01/2023

Contact Officer (Name & number)

Les Woolhouse tel 0161 779 4961

Lead Service Group

Place

Funding Source

Combination of Above (please detail below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are

 

To enable the continued provision of access to suitable contractors to deliver projects and programmes for construction works on behalf of the Council

 

Options considered and rejected were

 

The retendering of the frameworks to compile a new list of contractors. The existing framework contract contains an option for an extension period of two years. On the basis that the existing framework contractors have demonstrated their ability to meet the Council’s needs and objectives it is considered reasonable to exercise the option to extend the term. A contract extension would also allow the continued delivery of social value outcomes in terms of continued employment opportunities and use of local labour and suppliers

 

Assessment of risk

Medium. If the current frameworks were allowed to expire it would require the Council to use other national frameworks which may not be as advantageous in terms of delivery or social value

 

The source of funding is from within capital programmes, revenue allocations and grant awards.

 

Legal advice obtained – Tony Hatton (Principal Solicitor) Tel 0161 219 6323

 

The following commentary was provided in the report dated 9th January 2019 which set up the existing frameworks;

 

The report sets out the details for appointing bidders to the Council’s Minor Works Framework Agreements which are due for renewal. There are two category values (£0 - £150,000 and £150,000 - £500,000) for which contractors require to be appointed.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance  ...  view the full decision text for item 5c

6.

Date and time of next meeting

11:30am on Friday 22nd January 2021 via MS Teams Live.

7.

Exclusion of the public

8.

Decision items - Part 2 (closed to the public)

8a

Request for Approval - Insurance Policy and Cover Renewals pdf icon PDF 410 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the Insurance renewal recommendations- along with the proposed expenditure- on the basis that it provides value for money and continuity of cover.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Catastrophe cover for the Council’s main classes of insurance including liability , property & Motor Fleet

Name of Successful Contractor

AIG, ACE, AXA, ASTA, HSB and QBE

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£1,465,838.34

Includes 12% insurance premium tax

Per Annum (estimated average)

Contract Duration

60 months

Contract Start Date

01/12/2017

Contract End Date

31/01/2022

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Cliff Peacock  Tel 0161 607 6980

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Full Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

X

 

Accredited Living Wage Employer

 

 

 


 

The Reasons are that on the 1st February 2021 the Council’s main classes of insurance business, i.e., Liability, Property and Motor policies fall due for renewal. Insurance policies are currently subject to a discounted Long Term Agreement (LTA) expiring on 31st January 2022, and they provide continuity of cover.

 

Options considered and rejected were

N/A/

 

Assessment of Risk -Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.

 

The source of funding is the revenue budget

 

Legal Advice obtained - yes

Financial Advice obtained – outstanding

Procurement Advice obtained- yes

 

HR Advice obtained

No

 

Climate Change Implications obtained

No

 

The following documents have been used to assist the decision process.

AON insurance report

Schedule of Properties

In House Claims Handling Return

Motor Fleet Schedule

Estimated Annual Wageroll figures

Annual Governance Statement 2019-20

Council Constitution 2020

GM Business Continuity 

SCC Housing Strategy 2020-2025

Mayor’s Register of Executive Functions delegated to Chief Officers – 2020

Mayor’s Register of Executive Functions delegated to Lead Members - 2020

Procurement Strategy 2017-19

Public Rights Notice

Emergency Planning and Business Continuity Update Report 2020

SCC – Statement of Accounts 2019-20

RIDDOR Incidents

 

Contact Officer: Cliff. Peacock

Telephone number: 0161 607 6890

 

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

 

Signed:         PAUL DENNETT               Dated:  7th January 2021.

                    City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 7th January 2021.

*         This decision will come in force at 4.00 p.m. on 14th January 2021  ...  view the full decision text for item 8a