Agenda and decisions

Salford City Council - Record of Decision

I Councillor Merry, Deputy City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for Pendleton Leisure Centre RIBA3 external design fees as follows:

The Reasons are:

To enable the design development of Pendleton Leisure Centre to occur, resulting in a funding bid submission to Sport England in March and subsequent planning application in early summer.

Options considered and rejected were:

No options were considered, the tender was valid & acceptable.

Assessment of Risk:

Low

The process has been undertaken via a fully compliant process and the supplier has a proven expertise in the design of  leisure facilities

The source of funding is:

 Approved Leisure Capital programme for the 2020/21 financial year.

Legal Advice obtained:

Tony Hatton Principal Solicitor

Date:11^th January 2021

Financial Advice obtained:

Alison Woods, Finance Officer, Capital

Date:12^th January 2021

Procurement Advice obtained:

Christopher Conway, Procurement Category Manager

Date:12^th January 2021

HR Advice obtained

N/A

Climate Change Implications obtained:

Michael Hemingway Principal Officer Climate Change

Date:11^th January 2021

Contact Officer: Jackie Ashley

Telephone number: 07515 188242

This matter is also subject to consider by the Lead Member for Environment and Community Safety. The Lead Member has been consulted and is supportive of the proposed contract.

The appropriate Scrutiny Committee to call-in the decision is the Community & Neighbourhoods Scrutiny Panel.

*         This decision was published on 26^th January 2021.

*         This decision will come in force at 4.00 p.m. on 2^nd February 2021 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I Councillor Merry, Deputy City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an extension to the contract for Strategic Development of the VCSE sector through engagement, support and influence and promoting volunteering in Salford as outlined in the table below:

The reasons are as per report

Options considered and rejected were None as the current provider of this services continues to provide value for money, deliver all outcomes and delivers significant added value in relation to the contract specification. A review will be undertaken in the final year of this contract with recommendations for future delivery of this service.

Assessment of risk Low

The source of funding is from a range of sources – Adults Integrated Fund £39,811, Children’s Integrated Fund £22,489, People Children’s revenue budget £31,706 and Place revenue budget £171,562

Legal advice obtained - Yes Supplied by:  Tony Hatton, Principal Solicitor, tel. 219 6323

When commissioning goods, services or works the Council must comply with the Public Contract Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s) failing which the award of a contract may be subject to legal challenge. In that regard, the SCVS services described in the report were procured in 2017 for a 3 year period with the option to extend for up to 2 further years.   

It is an established principle that an existing public contract is capable of being extended (or modified providing any modification does not affect the overall nature of the contract), where the original agreement makes provision for the extension. CSO’s also set out circumstances where contract extensions may be made.

When the contract was originally awarded, it was made clear that the initial term would be subject to a potential extension of two years, hence any risk that any extension granted could be subject to realistic challenge by an aggrieved provider, on the basis that it ought to have been put out again to tender and advertised in accordance with PCR and CSO’s, is extremely low, and the option to extend within the agreement is now being properly exercised.

Provided 11.1.2021

Financial advice obtained – Yes -Supplied By: - Stephen Thynne, Strategic Finance Manager, Tel: 0161 778 0244

This report covers contracting intentions in relation to the contract for Strategic Development of the VCSE sector  ...  view the full decision text for item 5b

10:00am on Wednesday 3^rd February 2021 via MS Teams Live.