Agenda and decisions

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract forInformation and Advice Services as detailed in the table below:

Funding provision has been approved for two years with a recommendation that the contract extension for information and advice services is extended (Lead Member for Adult Services and Wellbeing 4 February 2021 (Non Integrated Funding) and Adult Commissioning Committee (Integrated Funding) on 10 February 2021). The extension of the contract for Information and Advice Services is for 2 years (1 April 2021 to 31 March 2023) as detailed in the table above to enable a robust option appraisal/review to be undertaken. 

The reasons are as per report submitted to Procurement Board on 17 February 2021 to enable a robust review to be undertaken regarding the future delivery of this service.

Options considered and rejected - none

Assessment of risk – Low risk

The source of funding is Integrated and Non Integrated budget as table below:

Legal advice obtained - Yes - Tony Hatton

Financial advice obtained – Yes - Stephen Thynne

Procurement advice obtained – Yes – Chris Conway

HR advice obtained NA

Climate change implications obtained NA

Documents used

The following documents have been used to assist the decision process.

Monitoring and evaluation from the current provider.

Contact details

Contact Officer:  Sandra Derbyshire      

Telephone number: 0161 793 2570

·       This matter is also subject to consider by the Lead Member for Adult Services, Health and Wellbeing

·       The Lead Member for Adult Services, Health and Wellbeing on 4 February 2021 has been consulted and is supportive of the proposed contract extension

·       This matter has also been considered by Financial Support Group - 2 February 2021 and Adult Commissioning Committee 10 February 2021 and both are supportive of the proposed contract extensions

·       The appropriate Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel

FOR DEMOCRATIC SERVICES USE ONLY

*         This decision was published on 22 February 2021.

*         This decision will come in force at 4.00 p.m. on 1  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award a contract for the Supply of Outbound postal services as outlined in the table below.

The Reasons are

To seek approval for the award of the above-mentioned contract. The authority’s contract for provision of outbound mail services will expire on 28//02/2021. The award of this contract will ensure that the authority can continue to provide distributed mail output across the business until 2023. Cost savings and supplier management have been improved due to the collaborative tender approach inclusive of 22 authorities. 

Options considered and rejected were

None

Assessment of Risk

If the Council chose not to award a contract following this procurement exercise, the Council will be at risk of not being able to provide outbound mail solutions across the city and to our customers and employees within statutory timescales. This could ultimately impact on the ability of certain functions to deliver their services who have a reliance on delivery of statutory printed materials for example Council tax.

The source of funding is

Revenue Budget

Legal Advice obtained

Yes

Financial Advice obtained

Yes

Procurement Advice obtained

Yes

HR Advice obtained

Yes

Climate Change Implications obtained

Yes

The following documents have been used to assist the decision process.

None

Contact Officer: Peter Cowling

Telephone number: 0161 779 4996

The Lead Member has been consulted and is supportive of the proposed contract.

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

*         This decision was published on 17^th February 2021

*         This decision will come in force at 4.00 p.m. on 24^th February 2021 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution and the award of the Contract as detailed in the table below:

The reasons are

As outlined in the table at the start of this paper, this exception is being sought for both parts of this contract for the following reasons:-

·       The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through  qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Active Lifestyles and Physical Activity in Schools Services

·       Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary  ...  view the full decision text for item 5c

The primary purpose of this section of the agenda is to provide members of the public with all relevant information on the respective matter(s), other than those elements which, in accordance with the relevant sections of the Local Government Act 1972, remain confidential and require any arising decision(s) to be taken in Part 2 of the agenda.

10:00am on Wednesday 3^rd March 2021 via MS Teams Live.

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for SAP licences for Liverpool City Council as detailed in the table below:

The reasons are

It gives Liverpool City Council more time to select an alternative supplier should one be identified

Liverpool City Council is deciding its ERP strategy, this gives them more time to consider its options.

It allows DDAT to continue to resell its services and offset some of its costs.

Both parties can continue to benefit from collaboration

This approach ensures better value for money for the wider public purse, economies of scale and better license terms.

Options considered and rejected were

Liverpool considered purchasing its own licenses but initial enquiries identified that SAP would see them as a new customer. This in turn would have increased capital costs and annual license fees considerably.

Liverpool County Council is yet to determine its wider  ...  view the full decision text for item 10a