Agenda and decisions

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve:

(1)  The extension of the contract for the appointment of two appropriately skilled consultant project and programme managers through the STAR Procurement Framework to provide support in connection with the City Council’s growing workload of grant funded infrastructure projects.  This will be for a 12 month period.

(2)  An option to extend the appointment, subject to future work load, availability of funding, a review over the next 12 months of alternative ways of delivering the service and reaching agreement with the Councils HR team.

 as detailed in the table below:

The reasons are

• Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Growth Deal and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF) to the value of circa £70 million.

• Salford City Council together with the other districts across Greater Manchester are under pressure from the GMCA to ensure that adequate resources are in place to develop and deliver the MCF projects where funding has been awarded.

• The Regeneration Team in the City Council has inadequate resource to fully meet this demand.

Options considered and rejected were

·       That without additional resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding.

Assessment of risk

·       This is based on the bullet point immediately above, which relate to the council not being able to deliver externally funded projects.

The source of funding is

·       The proposal to extend the appointment of a programme manager (for a 12 month period) who will be working on projects   which are funded from the Growth deal grant and the Majors challenge fund, allow all costs to be re-claimed on a staged basis from the grant funding body at the Greater Manchester Combined Authority (GMCA).

Legal advice obtained from Tony Hatton- 0161 219 6323

Financial advice obtained from Natalie Birchall – ext 2316

Procurement advice obtained from Anthony Hilton – ext  6250

HR advice obtained from Steve Hulme – ext 8631

Climate change implications obtained from Mike Hemmingway – ext 3209

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 03 March 2021 –  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract forthe Confirm software system currently used by Technical Services and Environmental Services in Place.

The reasons for continued use and upgrade of the Confirm System is that is for essential service provision in Technical Services and Environmental Services providing continuity of use and best value for money.

Options considered and rejected were two other similar software providers available through the Framework. Software is proprietary from all three providers; Salford Council has a long history of using Confirm and the system holds must of it’s historic asset management data for both Highways and Environment. The cost of system change was assessed as significant and would not be economically or operationally advantageous.

Assessment of Risk - there is an evident risk in a delay or not awarding this contract, associated with termination of our use of the system by Confirm Solutions Ltd which would have a considerable impact on service delivery related to essential Council services. This risk is considered to be low in probability but high in severity.

The source of funding is funding will be split between the Highway Revenue Budget (Technical Services) and the Street Scene Revenue Budget (Environmental Services). Split/allocation calculated by types and numbers of licences assigned to each service.

Legal Advice obtained - Yes Obtained

Financial Advice obtained  - Yes Obtained

Procurement Advice obtained - Yes Obtained

HR Advice obtained - Not applicable

Climate Change Implications obtained - Not applicable

Contact Officer: Shoaib Mohammad

• The Lead Member has been consulted and is supportive of the proposed contract.
• The relevant Scrutiny Committee to call-in the decision is the Overview & Scrutiny Board

*         This decision was published on 5^th March 2021

*         This decision will come in force at 4.00 p.m. on 12^th March 2021 unless it is called-in in accordance  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby;

1.     Note the contents of the report and approve the appointment of AE Yates at a cost of £1,302,196 to undertake the construction of Chapel Street Remedial works through a Direct Award.

2.     Approve the exception to Council Standing Orders due to urgency to procure the works and carry out the works on site in the time available prior to major highway works commencing within the regional centre. 

3.     Approve the creation of purchase orders to enable payments to be made to the contractor above;

4.     Approves the allocations of £23,000 for tree works and £234,073 risk allowance  to be drawn down by the Project Team. 

The Reasons are to carry out works to repair Chapel Street within constrained timescales.

Options considered and rejected were; not to carry out works.

Assessment of Risk;

Medium – As the integrity of the block paved carriageway on Chapel Street has been compromised, continual cycles of warm, wet and cold weather will cause, the carriageway condition will deteriorate even. This may result in potential claims from road users against the Council and more of a struggle for developers to sell new apartments that have recently and are continuing to be built.

The source of funding is General unsupported borrowing, DfT Grant and Claim Settlement monies. 

Legal Advice obtained; Tony Hatton, Principal Solicitor

Financial Advice obtained: Alison Woods, Finance Officer

Procurement Advice obtained; Heather Stanton

HR Advice obtained; N/A

Climate Change Implications obtained: Opu Anwar / Mike Hemingway

The following documents have been used to assist the decision process;

·       Report of the Strategic Director for Sustainable Regeneration to Lead Member for Planning 14^th June 2010;

·       Report of the Strategic Director Place to Procurement Board 10^th July 2019

Contact Officer: Opu Anwar

Telephone number: x4880

The Lead Member has been consulted and is supportive of the proposed contract.

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

That the unmetered public lighting contract be awarded to Haven Power. The contract will commence 1 April 2021 for a 24 month period as detailed in the table below:

The Reasons are following the procurement of the electricity renewal via a fully compliant Manchester framework, the direct award supplier, Haven Power submitted the best value price for 24 month contract.  The 24 month contract will result in a cost of £671,201 per annum.  This amounts to an increase in annual costs of £88,405 (7.1%)

Options considered and rejected were 12 month fixed contract durations as 24 month contract provides budget certainty and mitigation against the potential risk of a significant increase in energy prices in present uncertain Covid-19 pandemic.

Assessment of RiskLow

The source of funding is Highways revenue budget

Legal Advice obtained from Tony Hatton, Principal Solicitor

Financial Advice obtained from Gemma Singleton, finance Officer Level 2

Procurement Advice obtained Heather Stanton, Category Manager

HR Advice obtained N/A

Climate Change Implications obtained from Michael Hemingway, climate Change Officer

The following documents have been used to assist the decision process.

The relevant documents contain exempt or confidential information and are not available for public inspection

Contact Officer: Majid Maqbool

Telephone number: 0161 607 6987

The appropriate Scrutiny Committee to call-in the decision is the Growth and prosperity Panel and overview Scrutiny panel

*         This decision was published on 5 March 2021.

*         This decision will come in force at 4.00 p.m. on 12 March 2021 unless it is called-in in accordance with the Decision Making Process Rules.

10:00am on Thursday 11^th March 2021 via MS Teams Live.