Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 7th April 2021 pdf icon PDF 293 KB

4.

Matters arising

5.

Public Briefing / Information Items

5a

Pendleton Leisure Centre Update pdf icon PDF 495 KB

6.

Decision items - Part 1 (open to the public)

6a

Request for Approval - Recommendation to Islington Mill Arts Club on Award of Contract - Apppointment of Building Contractor pdf icon PDF 433 KB

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract by Islington Mill Arts Club for the appointment of a building contractor for the refurbishment works at Islington Mill & New Islington Mill.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Islington Mill & New Islington Mill refurbishment- Appointment of a building contractor

Name of Successful Contractor

KrolCorlett Construction

Supplier Registration Number

(to be supplied by Corporate Procurement)

05974400

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£4,125,521.36

Full Project

Contract Duration

46 weeks + 12 months defects period

Contract Start Date

05/07/2021

Contract End Date

02/06/2023

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Perry Twigg 07966 316309

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Grant

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

?

 

 


 

The Reasons are

 

To enable the refurbishment of Islington Mill and New Islington Mill to be undertaken and support IMAC, in their ambitions in the short term to refurbish and expand managed workspace and business support provision for a creative industries hub centred on Islington Mill.

 

Options considered and rejected were

Not to support the project, however this was discounted and authority to support/progress the project was given by the City Mayor at the Property and Regeneration Briefing on the 23rd March 2020.

 

Assessment of Risk

Medium:

 

The key risk was that tender returns were greater than the estimated value/available funding.  Taking the value of this tender (4.13 million) and adding to this the previously tendered advanced roof works (£0.36 million) and advanced asbestos removal (£0.02 million) the total value of the package 2 works is £4.51 million.  This is less than the estimated value of £4.62 million for this package of works.

 

Although the above risk has currently been eliminated, both Islington Mill and New Islington Mill are historic buildings which are notoriously complex to refurbish.  Whilst best endeavours have been made by the consultancy team through surveys and design work to ensure that risk is minimised, unforeseen problems frequently arise when works are undertaken on site, leading to increased cost.  Wherever feasible, ‘Value Engineering’ will be utilised to manage this risk.

 

Delays in accepting this tender and not commencing the works in July 2021 could also potentially lead to the loss of Arts Council England funding, which is time limited.  The consultancy team responsible for the design and procurement of the building works are liaising closely with Arts Council England in connection with programme to mitigate this risk.

 

LEGAL IMPLICATIONS: Supplied by: Tony Hatton  ...  view the full decision text for item 6a

6b

Request for Approval to Go Out to Tender - Technical Services Framework pdf icon PDF 284 KB

6c

Request for Approval - Salford Bolton Network Improvements (SBNI) - Delivery Package 4 (DP4) Increase in Purchase Order Value pdf icon PDF 616 KB

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby;

 

1.     Approve the increase in Purchase Order value to Eurovia from its current value of £3,149,816 to £4,415,385 to cover additional costs incurred during works.

 

2.     Note the intention for SCC to work with TfGM and GMCA to secure Growth Deal funding to cover this increase in costs in line with the terms of the SBNI Delivery Agreement.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Bolton Network Improvements (SBNI) – Package 4 (DP4)

Name of Successful Contractor

Eurovia Infrastructure Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£1,265,569

Full Project

Contract Duration

 months

Contract Start Date

Click here to enter a date.

Contract End Date

Click here to enter a date.

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Opu Anwar x4880

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Manchester Highways Framework

Funding Source

Combination of Above (please detail below)

 

Historic Capital Grants and Existing Growth Deal Balance.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 


 

The Reasons are raise value of purchase order to cover costs due to the contractor

 

Options considered and rejected were; N/A.

 

Assessment of Risk;

High – As stated in the Delivery Agreement, there is no obligation for funds to be made available from Growth Deal funding to cover the £1,265,569 that Salford Council is committed to paying Eurovia for the SBNI DP4 works.

 

The source of funding is Historic Capital Grants and Existing Growth Deal Balance.

Legal Advice obtained; Tony Hatton, Principal Solicitor

Financial Advice obtained: Natalie Birchall, Finance Officer

Procurement Advice obtained; Heather Stanton

HR Advice obtained; N/A

Climate Change Implications obtained: N/A

 

The following documents have been used to assist the decision process;

Report to the City Mayor’s Regeneration Briefing – 13July 2015

Urban Vision – Regeneration Panel Presentation – July 2016

Report to Lead Member for Planning & Sustainable Development – 9th May 2017

Report to the Procurement Board – 10th July 2019

 

Contact Officer: Opu Anwar

Telephone number: x4880

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

 

Signed:     PAUL DENNETT         Dated:  22nd April 2021.

                    City Mayor

 

*         This decision was published on 22nd April 2021  

*         This decision will come in force at 4.00 p.m. on 29th April unless it is called-in in accordance with the Decision Making Process Rules.

 

7.

Any other business - Part 1 (open to the public)

8.

Date and time of next meeting

10:00am on Wednesday 12th May 2021.

9.

Exclusion of the public

10.

Decision items - Part 2 (closed to the public)

10a

Request for Approval - Exception to Contractual Standing Orders - Contract Award - Council Funded Targeted CAMHS (Child and Adolescent Mental Health Services) and to complete work to integrate CAMHS contracts and children's mental health budgets with Salford CCG pdf icon PDF 209 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

(1)  An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:-

 

·       *Where the council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates.

 

·       *There are value for money reasons justifying an exception.

 

(2)  The following award:

 

The contract for Council funded Targeted CAMHS (Child and Adolescent Mental Health Services) for a further 12 months from 1st April 2021 to 31st March 2022, and to complete work to integrate CAMHS contracts and children’s mental health budgets  with Salford CCG, as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Targeted CAMHS Services

Name of Successful Contractor

MFT

Supplier Registration Number

(to be supplied by Corporate Procurement)

NHS Trust

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£308, 871

Per Annum (estimated average)

Contract Duration

12 Months

Contract Start Date

01/04/2021

Contract End Date

31/03/2022

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

X

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

X

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

X

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

X

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Revenue Budget

 

Contribution towards Emerge

£75,000

Youth Offending Service

£43,871

Contribution towards CAMHS LAC (STARLAC, Fostering and I-Start)

£190,000

TOTAL

£308,871

 

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are

An exception to Contractual Standing Orders is required to approve the award of a contract forCouncil funded Targeted CAMHS (Child and Adolescent Mental Health Services) for a further 12 months from 1st April 2021 to 31st  ...  view the full decision text for item 10a

10b

Request for Approval - Contract Award - 0-19 Children's Integrated Health Service pdf icon PDF 210 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of Contract for 0-19 Integrated Children’s Health Service as detailed in the table below:

(2)    Approve a new timeline for the revised procurement process for this contract, to begin in January 2022.

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

0-19 Integrated Children’s Health Service

Name of Contractor

Salford Royal NHS Foundation Trust

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension

£5,327,472

Per Annum (estimated average)

Existing Contract Term

01/04/2017

to

31/03/2022

Extension Period

01/04/2022

to

31/03/2023

Contact Officer (Name & number)

Steven Gavin (0161 686 6287)

Lead Service Group

Public Health

Funding Source

Grant

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

The reasons are

·       To defer the proposed procurement process to a more stable time when the current pandemic has largely passed, when an appropriate level of market engagement is more likely and there is no possibility that any potential bidding provider could be disadvantaged compared to another.

·       To allow for Salford Clinical Commissioning Group transitioning into an Integrated Care System and for changes in the local commissioning landscape to settle.

 

Options considered and rejected were

·       To enter the procurement process regardless, as planned within the original timeline.

Assessment of risk

 

·       Changes to the regional/local health commissioning landscape and the move to an Integrated Care System may result in unforeseen consequences for 0-19 operational service delivery, which cannot be anticipated.

·       Covid-19 greatly impacts of the ability of some potential providers to participate with market engagement activities within the procurement process, which could prove disadvantageous to some over others.

·       Were the latter to occur, this could potentially expose Salford City Council to a legal challenge about the procurement process from providers who considered themselves disadvantaged in this way.

 

The source of funding is The Public Health Grant

Legal advice obtained

 

Tony Hatton t.hatton@manchester.gov.uk

 

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the requirements of the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

The extension of the contract for Salford’s 0-19 provision of services referred to in the report has been requested to ensure continuity of statutory services. It is an established principle that an existing public contract is capable of being extended, but where the original contract does not make provision for such an extension of the original term, and if done outside of the usual tender process, or outside of the scope of CSO’s, there is always a risk that any extension could be subject to challenge by an aggrieved provider, on the basis that it ought to have  ...  view the full decision text for item 10b