Agenda and decisions

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract by Islington Mill Arts Club for the appointment of a building contractor for the refurbishment works at Islington Mill & New Islington Mill.

The Reasons are

To enable the refurbishment of Islington Mill and New Islington Mill to be undertaken and support IMAC, in their ambitions in the short term to refurbish and expand managed workspace and business support provision for a creative industries hub centred on Islington Mill.

Options considered and rejected were

Not to support the project, however this was discounted and authority to support/progress the project was given by the City Mayor at the Property and Regeneration Briefing on the 23^rd March 2020.

Assessment of Risk

Medium:

The key risk was that tender returns were greater than the estimated value/available funding.  Taking the value of this tender (4.13 million) and adding to this the previously tendered advanced roof works (£0.36 million) and advanced asbestos removal (£0.02 million) the total value of the package 2 works is £4.51 million.  This is less than the estimated value of £4.62 million for this package of works.

Although the above risk has currently been eliminated, both Islington Mill and New Islington Mill are historic buildings which are notoriously complex to refurbish.  Whilst best endeavours have been made by the consultancy team through surveys and design work to ensure that risk is minimised, unforeseen problems frequently arise when works are undertaken on site, leading to increased cost.  Wherever feasible, ‘Value Engineering’ will be utilised to manage this risk.

Delays in accepting this tender and not commencing the works in July 2021 could also potentially lead to the loss of Arts Council England funding, which is time limited.  The consultancy team responsible for the design and procurement of the building works are liaising closely with Arts Council England in connection with programme to mitigate this risk.

LEGAL IMPLICATIONS: Supplied by: Tony Hatton  ...  view the full decision text for item 6a

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby;

1.     Approve the increase in Purchase Order value to Eurovia from its current value of £3,149,816 to £4,415,385 to cover additional costs incurred during works.

2.     Note the intention for SCC to work with TfGM and GMCA to secure Growth Deal funding to cover this increase in costs in line with the terms of the SBNI Delivery Agreement.

The Reasons are raise value of purchase order to cover costs due to the contractor

Options considered and rejected were; N/A.

Assessment of Risk;

High – As stated in the Delivery Agreement, there is no obligation for funds to be made available from Growth Deal funding to cover the £1,265,569 that Salford Council is committed to paying Eurovia for the SBNI DP4 works.

The source of funding is Historic Capital Grants and Existing Growth Deal Balance.

Legal Advice obtained; Tony Hatton, Principal Solicitor

Financial Advice obtained: Natalie Birchall, Finance Officer

Procurement Advice obtained; Heather Stanton

HR Advice obtained; N/A

Climate Change Implications obtained: N/A

The following documents have been used to assist the decision process;

Report to the City Mayor’s Regeneration Briefing – 13July 2015

Urban Vision – Regeneration Panel Presentation – July 2016

Report to Lead Member for Planning & Sustainable Development – 9^th May 2017

Report to the Procurement Board – 10^th July 2019

Contact Officer: Opu Anwar

Telephone number: x4880

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

*         This decision was published on 22^nd April 2021  

*         This decision will come in force at 4.00 p.m. on 29^th April unless it is called-in in accordance with the Decision Making Process Rules.

10:00am on Wednesday 12^th May 2021.

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(1)  An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:-

·       *Where the council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates.

·       *There are value for money reasons justifying an exception.

(2)  The following award:

The contract for Council funded Targeted CAMHS (Child and Adolescent Mental Health Services) for a further 12 months from 1^st April 2021 to 31^st March 2022, and to complete work to integrate CAMHS contracts and children’s mental health budgets  with Salford CCG, as detailed in the table below:

The reasons are

An exception to Contractual Standing Orders is required to approve the award of a contract forCouncil funded Targeted CAMHS (Child and Adolescent Mental Health Services) for a further 12 months from 1^st April 2021 to 31^{st  ...  view the full decision text for item 10a}

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of Contract for 0-19 Integrated Children’s Health Service as detailed in the table below:

(2)    Approve a new timeline for the revised procurement process for this contract, to begin in January 2022.

The reasons are

·       To defer the proposed procurement process to a more stable time when the current pandemic has largely passed, when an appropriate level of market engagement is more likely and there is no possibility that any potential bidding provider could be disadvantaged compared to another.

·       To allow for Salford Clinical Commissioning Group transitioning into an Integrated Care System and for changes in the local commissioning landscape to settle.

Options considered and rejected were

·       To enter the procurement process regardless, as planned within the original timeline.

Assessment of risk

·       Changes to the regional/local health commissioning landscape and the move to an Integrated Care System may result in unforeseen consequences for 0-19 operational service delivery, which cannot be anticipated.

·       Covid-19 greatly impacts of the ability of some potential providers to participate with market engagement activities within the procurement process, which could prove disadvantageous to some over others.

·       Were the latter to occur, this could potentially expose Salford City Council to a legal challenge about the procurement process from providers who considered themselves disadvantaged in this way.

The source of funding is The Public Health Grant

Legal advice obtained

Tony Hatton t.hatton@manchester.gov.uk

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the requirements of the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The extension of the contract for Salford’s 0-19 provision of services referred to in the report has been requested to ensure continuity of statutory services. It is an established principle that an existing public contract is capable of being extended, but where the original contract does not make provision for such an extension of the original term, and if done outside of the usual tender process, or outside of the scope of CSO’s, there is always a risk that any extension could be subject to challenge by an aggrieved provider, on the basis that it ought to have  ...  view the full decision text for item 10b